[Federal Register Volume 60, Number 164 (Thursday, August 24, 1995)]
[Notices]
[Pages 44030-44031]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-20966]
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FEDERAL DEPOSIT INSURANCE CORPORATION
Privacy Act of 1974; Amendment to an Existing System of Records
AGENCY: Federal Deposit Insurance Corporation (FDIC).
ACTION: Notice of amendment to an existing system of records--``Medical
Records and Emergency Contact Information System''.
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SUMMARY: As part of an ongoing examination of the FDIC's systems of
records, the ``Medical Records and Emergency Contact Information
System'' has been reviewed for compliance with the Privacy Act of 1974,
5 U.S.C. 552a. Numerous minor amendments have been made that will
clarify and/or more accurately describe the following elements in this
system of records: System location, categories of records in the
system, routine uses of records maintained in the system, storage,
safeguards, retention and disposal, and system manager(s) and address.
EFFECTIVE DATE: August 24, 1995.
FOR FURTHER INFORMATION CONTACT: Frederick N. Ottie, Attorney, Office
of the Executive Secretary, FDIC, 550-17th Street, NW, Washington, DC
20429, (202) 898-6679.
SUPPLEMENTARY INFORMATION: The FDIC's system of records entitled
``Medical Records and Emergency Contact Information System'' is being
amended to clarify and/or more accurately describe its contents. These
modifications update language in the system location and the system
manager(s) and address elements to reflect organizational changes
within the FDIC. Additionally, since American Red Cross donor cards,
Standard Form 78 (Certificate of Medical Examination), and Standard
Form 177 (Statement of Physical Ability for Light Duty Work) are no
longer contained in this system of records, references to those records
are deleted from the following elements in this system of records:
categories of records in the system; routine uses of records maintained
in the system; storage; and retention and disposal. The language of the
storage element is also reworded to indicate that records are now
maintained in paper files in manila folders, while records dating from
1986 and earlier are maintained on 8 by 10 cards with a separate
emergency contact sheet attached to it. Additionally, the safeguards
element is amended to indicate that records are stored in the Health
Unit, but not the nurse's office. Lastly, the retention and disposal
element is amended to indicate that records are now kept for the
duration of the employee's employment with the FDIC and for six years
thereafter and then destroyed by shredding.
Accordingly, the FDIC amends the ``Medical Records and Emergency
Contact Information System'' to read as follows:
FDIC 30-64-0017
Medical Records and Emergency Contact Information System. (Complete
text appears at 47 FR 42168, September 24, 1982).
Health Unit, Corporate Services Branch, Division of Administration,
FDIC: 550-17th Street, NW, Washington, DC 20429 and 3501 North Fairfax
Drive, Arlington, Virginia 22226.
* * * * *
Medical record of the employee, including the date of visit to the
FDIC Health Unit, the diagnosis, and the treatment administered; name
and telephone number of the person to contact in the event of an
emergency involving the employee.
* * * * *
No disclosure (including intra-agency disclosure) of information
contained in the medical files is made without the prior written
consent of the employee concerned. In the event of an emergency, the
emergency contact would be notified.
* * * * *
[[Page 44031]]
Maintained in paper files in manila folders. For records dating
from 1986 and earlier, maintained on 8 by 10 cards with a separate
emergency contact sheet attached to it.
Maintained in lockable metal file cabinets in Health Unit. Only the
nurse and substitute nurse are allowed access to the files. The Health
Unit is locked whenever the nurse is absent.
Records are kept for the duration of the employee's employment with
FDIC and for six years thereafter, then destroyed by shredding.
Associate Director, Corporate Services Branch, Division of
Administration, FDIC, 550-17th Street NW, Washington, DC 20429.
* * * * *
Dated at Washington, DC, this 16th day of August, 1995.
Federal Deposit Insurance Corporation,
Jerry L. Langley,
Executive Secretary.
[FR Doc. 95-20966 Filed 8-23-95; 8:45 am]
BILLING CODE 6714-01-P
