[Federal Register Volume 64, Number 166 (Friday, August 27, 1999)]
[Notices]
[Pages 46888-46893]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-22255]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency proposes to amend systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective on September 27, 1999, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2533, Fort Belvior, VA 220606221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 7676183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The Defense Logistics Agency proposes to amend systems of records
notices in its inventory of record systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended. The changes to the system of
records are not within the purview of subsection (r) of the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, which requires the submission of
new or altered systems report. The records systems being amended are
set forth below, as amended, published in their entirety.
[[Page 46889]]
Dated: August 23, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
Deletion
S339.50 DSAC-L
System name:
Staff Information File (February 22, 1993, 58 FR 10854).
Reason: As a result of an internal reorganization and a realignment
of functions, this system of records is no longer needed. Therefore,
records have been destroyed.
Amendments
S200.60 DD
System name:
Chaplain Care and Counseling Records (August 23, 1996, 61 FR
43532).
Changes:
* * * * *
Storage:
Delete `computerized' and replace with `electronic'.
* * * * *
Notification procedures:
Delete `CAAV' and replace with `ATTN: CAAR'.
Record access procedures:
Delete `CAAV' and replace with `ATTN: CAAR'.
* * * * *
S200.60 DD
System name:
Chaplain Care and Counseling Records.
System location:
Office of the Command Chaplain, Defense Logistics Agency, ATTN:
DDAC, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA
220606221.
Categories of individuals covered by the system:
Individuals who have received spiritual counseling, guidance, or
ministration from the DLA Command Chaplain; individuals who have
participated in Chaplain sponsored activities.
Categories of records in the system:
The records contain the individual's name, home address and
telephone number, Social Security Number, religion, and details for
which the individual sought counseling or assistance.
Authority for maintenance of the system:
5 U.S.C. 302(b)(1) (Delegation of authority); 10 U.S.C. 136,
Assistant Secretaries of Defense; 10 U.S.C. 3547, Duties: Chaplains,
assistance required of commanding officers; 10 U.S.C. 5142 Chaplain
Corps and Chief of Chaplains; 10 U.S.C. 8067(h), Designation: officers
to perform certain professional functions (chaplains); and E.O. 9397
(SSN).
Purpose(s):
To document spiritual counseling or assistance provided to
individuals. The records will be used in the course of scheduling
counseling sessions, conducting and evaluating training, and recording
participation in spiritual activities.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
553a(b) of the Privacy Act, these records and information contained
therein may specifically be disclosed outside DoD as a routine use
pursuant to 5 U.S.C. 55a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning DLA's
compilation of systems of records notices do not apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored in paper and electronic form.
Retrievability:
Records are retrieved by name or Social Security Number.
Safeguards:
Records are stored in locked cabinets or rooms and are controlled
by personnel screening and computer software.
Retention and Disposal:
Information is retained in the system until superseded or no longer
needed.
System manager and address:
Office of the Command Chaplain, Defense Logistics Agency, ATTN:
DDAC, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA
220606221.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, HQ DLA, ATTN: CAAR, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 220606221.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Privacy
Act Officer, HQ DLA, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533,
Fort Belvoir, VA 220606221.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.
Record source categories:
Information is provided by the record subject or subject's family
members.
Exemptions claimed for the system:
None.
S322.35 DMDC
System name:
Survey and Census Data Base (May 7, 1999, 64 FR 24626).
Changes:
* * * * *
Authority for maintenance of the system:
Add `10 U.S.C. 1782, Surveys of Military Families'.
* * * * *
S322.35 DMDC
System name:
Survey and Census Data Base.
System location:
Primary location: Naval Postgraduate School Computer Center, Naval
Postgraduate School, Monterey, CA 93943-5000.
Back-up location: Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
Individuals who completed census or survey forms, including
military members, civilians, persons eligible for DoD benefits, men and
women of military age, and applicants to the military services.
Categories of records in the system:
Survey responses and census information:
Authority for maintenance of the system:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 10
[[Page 46890]]
U.S.C. 1782, Surveys of Military Families; 10 U.S.C. 2358, Research and
Development Projects; DoD Directive 5124.2, Under Secretary of Defense
for Personnel and Readiness (USD(P&R)); and E.O. 9397 (SSN).
Purpose(s):
The purposes of the system are to count DoD personnel and
beneficiaries for evacuation planning, apportionment when directed by
oversight authority and for other policy planning purposes, and to
obtain characteristic information on DoD personnel and households to
support manpower and benefits research; to sample attitudes and/or
discern perceptions of social problems observed by DoD personnel and to
support other manpower research activities; to sample attitudes toward
enlistment in and determine reasons for enlistment decisions. This
information is used to support manpower research sponsored by the
Department of Defense and the military services.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The information may be used to support manpower research sponsored
by other Federal agencies.
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic computer tape.
Retrievability:
Records can be retrieved by Social Security Number; by
institutional affiliation such as service membership; and by individual
characteristics such as educational level.
Safeguards:
Access to data at all locations is restricted to those who require
the records in the performance of their official duties. Access is
further restricted by the use of passwords which are changed
periodically. Physical entry is restricted by the use of locks, guards,
and administrative procedures.
Retention and disposal:
Disposition pending.
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 4th
Floor, Arlington, VA 222092593.
Notification procedure:
Individuals seeking to determine whether this system contains
information about themselves should address written inquiries to the
Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J.
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Written requests should contain the full name, Social Security
Number, and current address and telephone numbers of the individual. In
addition, the approximate date and location where the survey was
completed should be provided.
For personal visits, the individual should be able to provide some
acceptable identification such as driver's license or military or other
identification card.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system should address written inquiries to the Privacy Act
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Written requests should contain the full name, SocialSecurity
Number, and current address and telephone numbers of the individual. In
addition, the approximate date and location where the survey was
completed should be provided.
For personal visits, the individual should be able to provide some
acceptable identification such as driver's license or military or other
identification card.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.
Record source categories:
The survey and census information is provided by the individual;
additional data obtained from Federal records are linked to individual
cases in some data sets.
Exemptions claimed for the system:
None.
S330.10 DLA-KS
System name:
Official Records for Host Enrollee Programs (February 22, 1993, 58
FR 10854).
Changes:
System identifier:
Delete entry and replace with `S340.20 CAHS'.
* * * * *
Categories of records in the system:
Delete entry and replace with `File contains name, Social Security
Number, data pertaining to the selection, tenure, and separation of
individuals, time and attendance data, training information, periodic
evaluations, data on enrollee designee for emergency contact, and
similar employment related information.'
Authority for maintenance of the system:
Delete entry and replace with `Rehabilitation Act of 1973 (29
U.S.C. 701, et seq.); Emergency Jobs and Unemployment Assistance Act of
1974 (Pub. L. 93-567); Job Training Partnership (29 U.S.C. 1501, et
seq.); and E.O. 9397 (SSN).'
* * * * *
Storage:
Delete entry and replace with `Records are maintained in electronic
and paper form.'
* * * * *
Safeguards:
Add to end of entry `Records are secured in locked or guarded
buildings, locked offices, or locked cabinets during nonduty hours.'
* * * * *
S340.20 CAHS
System name:
Official Records for Host Enrollee Programs.
System location:
Defense Logistics Agency Primary Level Field Activities. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Primary Level Field Activities (PLFAs) act as hosts for individuals
sponsored by local, state and federal agencies who seek work experience
and training with DLA activities with or without DLA participation
relative to compensation and reimbursement.
Categories of individuals covered by the system:
All applicants and selectees of Host Enrollee Programs.
[[Page 46891]]
Categories of records in the system:
File contains name, Social Security Number, data pertainingto the
selection, tenure, and separation of individuals, time and attendance
data, training information, periodic evaluations, data on enrollee
designee for emergency contact, and similar employment related
information.
Authority for maintenance of the system:
Rehabilitation Act of 1973 (29 U.S.C. 701, et seq.); Emergency Jobs
and Unemployment Assistance Act of 1974 (Pub. L. 93-567); Job Training
Partnership (29 U.S.C. 1501, et seq.); and E.O. 9397 (SSN).
Purpose(s):
This information is used to assist personnel and management
officials inadministering a uniform employment and training program and
to make a proper evaluation of the enrollee.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in electronic and paper form.
Retrievability:
Retrieved by employee name under particular type of Host Enrollee
Program.
Safeguards:
Records are maintained in areas accessible only to DLA personnel
who must access the records to perform their duties. The computerized
files are password protected with access restricted to authorized
users. Records are secured in locked or guarded buildings, locked
offices, or locked cabinets during nonduty hours.
Retention and Disposal:
Records are maintained for the duration of the enrollee's program
assignment. They are held for two years after separation from the
program and then destroyed.
System manager(s) and address:
Primary Level Field Activities Human Resources Officers. Official
mailing addresses are published as an appendix to DLA's compilation of
system of records notices.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the
Privacy Act Officer of the particular DLA PLFA involved. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Privacy
Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the particular DLA
PLFA involved. Official mailing addresses are published as an appendix
to DLA's compilation of systems of records notices.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, FortBelvoir, VA 220606221.
Record source categories:
Information is obtained from the employee, program sponsor,
educationalinstitutions, supervisors and others who contribute to the
work and training experience of the enrollee while registered in the
respective PLFA Host Enrollee Program.
Exemptions claimed for the system:
None.
S330.40 DLA-KS
System name:
Employee Assistance Program Case Record Systems (February 22, 1993,
58 FR 10854).
Changes:
System Identifier:
Delete entry and replace with `S330.40 CAHS.'
System Name:
Delete entry and replace with `Employee Assistance Program
Records.'
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with `All DLA civilian employees in
appropriated and nonappropriated fund activities and employees in
agencies receiving personnel support by DLA who are referred by
management or who voluntarily request counseling assistance; military
service members assigned to DLA activities who voluntarily request
counseling; and family members of military members or civilian
employees who voluntarily request counseling.'
Categories of records in the system:
Delete entry and replace with `The file includes name, Social
Security Number, address, phone numbers, and data generated in the
course of counseling.'
Authority for Maintenance of the System:
Add to entry `5 U.S.C. 7904 (Employee Assistance); 5 U.S.C. 7361,
et seq. (Drug Abuse and Alcohol); and 10 U.S.C. 1090 (Drug and Alcohol
Dependence).'
* * * * *
Retrievability:
Add to entry `Social Security Number'.
* * * * *
Record source categories:
Delete entry and replace with `Record subject, counselors,
supervisors, medical practitioners, co-workers, and private individuals
to include family members of enrollee.'
* * * * *
S330.40 CAHS
System name:
Employee Assistance Program Records.
System location:
Headquarters Defense Logistics Agency, DLA Primary Level Field
Activities, and offices of contractors who provide counseling services.
Official mailing addresses are published asan appendix to DLA's
compilation of systems of records notices.
Categories of individuals covered by the system:
All DLA civilian employees in appropriated and nonappropriated fund
activities and employees in agencies receiving personnel support by DLA
who are referred by management or who
[[Page 46892]]
voluntarily request counseling assistance; military service members
assigned to DLA activities who voluntarily requestcounseling; and
family members of military members or civilian employees who
voluntarily request counseling.
Categories of records in the system:
The file includes name, Social Security Number, address, phone
numbers, and data generated in the course of counseling.
Authority for maintenance of the system:
5 U.S.C. 7904 (Employee Assistance); 5 U.S.C. 7361, et seq. (Drug
Abuse and Alcohol); and 10 U.S.C. 1090 (Drug and Alcohol Dependence);
42 U.S.C. 290dd2 (Confidentiality of records); E.O. 9397 (SSN) and E.O.
12564 (Drug-Free Federal Workplace).
Purpose(s):
Used in the execution of the counseling function as it applies to
the individual; selected information may be provided to and used by
other counselors.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
In order to comply with provisions of 42 U.S.C. 290dd2, the DLA
`Blanket Routine Uses' do not apply to this system of records.
Records in this system may not be disclosed without the prior
written consent of such patient, unless the disclosure would be:
To medical personnel to the extent necessary to meet a bona fide
medical emergency;
To qualified personnel for the purpose of conducting scientific
research, management audits, financial audits, or program evaluation,
but such personnel may not identify, directly or indirectly, any
individual patient in any report of such research, audit, or
evaluation, or otherwise disclose patient identities in any manner; and
If authorized by an appropriate order of a court of competent
jurisdiction granted after application showing good cause therefor.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored in paper and electronic form.
Retrievability:
By employee name, Social Security Number, locally assigned
identifying number or by case number.
Safeguards:
Records are maintained in areas accessible only to individuals who
must access the records to perform their official duties. Computer
files are password protected with access restricted to authorized
users. Records are secured in locked or guarded buildings, locked
office, or locked cabinets during nonduty hours.
Retention and disposal:
Records are destroyed 3 years after termination of counseling.
System manager(s) and address:
Executive Director, Human Resources Office, Headquarters Defense
Logistics Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6221 and the HumanResources Officer or comparable official of the Human
Resources Office servicing the activity or installation. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the
Privacy Act Officer of the particular DLA PLFA involved. Official
mailing addresses are published as an appendix toDLA's compilation of
systems of records notices.
The letter should contain the full name and signature of the
requester and the approximate period of time, by date, during which the
case record was developed.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Privacy
Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman
Road, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the
particular DLA PLFA involved. Official mailing addresses are published
as an appendix to DLA's compilation of systems of records notices.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.
Record source categories:
Record subject, counselors, supervisors, medical practitioners, co-
workers, and private individuals to include family members of enrollee.
Exemptions claimed for the system:
None.
S380.50 DLA-K
System name:
DLA Drug-Free Workplace Program Records (February 22, 1993, 58 FR
10854).
Changes:
System Identifier:
Delete entry and replace with `S380.50 CAHS'.
* * * * *
System Location:
Delete entry and replace with `Primary location: Defense Logistics
Agency, Human Resources Operations Center, 3990 East Broad Street,
Building 11, Columbus, OH 43213-5000.
Secondary locations: Executive Director, Human Resources Office,
Headquarters Defense Logistics Agency, ATTN: CAHS, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Human Resources
Offices of the DLA Primary Level Field Activities (PLFAs). Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Offices of contractors who provide collection, laboratory analysis,
and medical review services. Contact system manager for mailing
addresses of contractors.'
Categories of individuals covered by the system:
Delete entry and replace with `DLA employees, individuals who have
applied to DLA for employment, and individuals who are provided
personnel support by DLA.'
* * * * *
Safeguards:
Delete entry and replace with `Records are maintained in areas
accessible only to DLA personnel who must use the records to perform
their duties. The computer files are password protected with access
restricted to authorized users. Records are secured in locked or
guarded buildings, locked
[[Page 46893]]
offices, or locked cabinets during nonduty hours.'
* * * * *
Retention and disposal:
Add to entry `Records relevant to litigation or disciplinary
actions should be disposed of no earlier than the related litigation or
adverse action case file(s).'
* * * * *
Record source categories:
Delete entry and replace with `Record subject; agency employees
involved in the selection and notification of individuals to be tested;
laboratories that test urine specimens for the presence of illegal
drugs; physicians who review test results; and supervisors, managers,
and other officials.'
* * * * *
S380.50 CAHS
System name:
DLA Drug-Free Workplace Program Records.
System location:
Primary location: Defense Logistics Agency, Human Resources
Operations Center, 3990 East Broad Street, Building 11, Columbus, OH
43213-5000.
Secondary locations: Executive Director, Human Resources
Office,Headquarters Defense Logistics Agency, ATTN: CAHS, 8725 John J.
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Human
Resources Offices of the DLA Primary Level Field Activities (PLFAs).
Official mailing addresses arepublished as an appendix to DLA's
compilation of systems of records notices.
Offices of contractors who provide collection, laboratory analysis,
and medical review services. Contact system manager for mailing
addresses of contractors.
Categories of individuals covered by the system:
DLA employees, individuals who have applied to DLA for employment,
and individuals who are provided personnel support by DLA.
Categories of records in the system:
Records relating to program implementation and administration,
including selection, notification, and testing of individuals;
collection and chain of custody documents; urine specimens and drug
test results; consent forms; rebuttal correspondence; and similar
records.
Authority for maintenance of the system:
E.O. 12564, Drug-Free Federal Workplace and E.O. 9397 (SSN); Pub.
L. 10071; 42 U.S.C. 290dd2 and 5 U.S.C. 7301.
Purpose(s):
The system is established to maintain records relating to the
selection and testing of DLA employees and applicants for DLA
employment for use of illegal drugs. The records will provide the basis
for taking appropriate action in reference to employees who test
positive for use of illegal drugs.
Records may be used by authorized contractors for the collection
process; assigned Medical Review Officials; the Administrator of any
Employee Assistance Program in which the employee is receiving
counseling or treatment or is otherwise participating; and agency
supervisory or management officials having authority to take adverse
personnel action against such an employee when test results are
positive.
Routine uses of records maintained in the system, including categories
of users and the purposes of the uses:
In order to comply with provisions of 5 U.S.C. 7301, the DLA
`Blanket Routine Uses' that appear at the beginning of DLA's
compilation of systems of records notices do not apply to thissystem.
Records may be disclosed to a court of competent jurisdiction when
required by the United States Government to defend against a challenge
to related adverse personnel action.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in paper and electronic form.
Retrievability:
Records are retrieved by name of activity, name of employee or
applicant, position title, position description number, Social Security
Number, I.D. number, or any combination of these.
Safeguards:
Records are maintained in areas accessible only to DLA personnel
who mustuse the records to perform their duties. The computer files are
password protected with access restricted to authorized users. Records
are secured in locked or guarded buildings, locked offices, or locked
cabinets during nonduty hours.
Retention and disposal:
Records relating to test selection, scheduling, collection,
handling, and results will be destroyed when 3 years old; records
relating to individual notification and acknowledgment will be
destroyed when the individual separates from the testing designated
position. Records relevant to litigation ordisciplinary actions should
be disposed of no earlier than the related litigation or adverse action
case file(s).
System manager(s) and address:
Executive Director, Human Resources Office, Defense Logistics
Agency, ATTN: CAHS, 8725 John J. Kingman Road, Suite 2533, Fort
Belvoir, VA 22060-6221.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Individuals must provide name; date of birth; Social Security
Number; I.D. Number (if known); approximate date of record; and
activity and position title.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Fort Belvoir, VA 22060-6221.
Individuals must provide name; date of birth; Social Security
Number; I.D. Number (if known); approximate date of record; and
activity and position title.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.
Record source categories:
Record subject; agency employees involved in the selection and
notification of individuals to be tested; laboratories that test urine
specimens for the presence of illegal drugs; physicians who review test
results; and supervisors, managers, and other officials.
Exemptions claimed for the system:
None.
[FR Doc. 99-22255 Filed 8-26-99; 8:45 am]
BILLING CODE 5001-10-F
