[Federal Register Volume 61, Number 169 (Thursday, August 29, 1996)]
[Notices]
[Pages 45463-45464]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-22111]
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RAILROAD RETIREMENT BOARD
Privacy Act of 1974; Proposed Changes to Systems of Records
AGENCY: Railroad Retirement Board.
ACTION: Notice of proposed new system of records.
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SUMMARY: The purpose of this document is to give notice of a proposed
new Privacy Act system of records.
DATES: The proposed new system of records shall become effective as
proposed without further notice in 40 calendar days from the date of
this publication unless comments are received before this date which
would result in a contrary determination.
ADDRESS: Send comments to Beatrice Ezerski, Secretary to the Board,
Railroad Retirement Board, 844 North Rush Street, Chicago, Illinois
60611-2092.
FOR FURTHER INFORMATION CONTACT:
LeRoy Blommaert, Privacy Act Officer, Railroad Retirement Board, 844
North Rush Street, Chicago, Illinois 60611-2092, (312) 751-4548.
SUPPLEMENTARY INFORMATION: The Railroad Retirement Board has had for
some time a computerized system for capturing telephone call detail
information. It had been used only to verify the correctness of
telephone service billing. This system may also be used to detect and
deter possible improper use of agency telephones by agency employees
and contractors which will require query by personal identifier. The
Office of Management and Budget (OMB) has issued guidelines on the
Telephone Call Detail Program. They were published at 52 FR 12990
(April 20, 1987) and encouraged agencies to establish Privacy Act
systems of records to cover information pertaining to the monitoring of
telephone usage to determine the use and/or abuse of Government
telephone systems. The RRB is publishing this notice of its intent to
establish a new
[[Page 45464]]
system of records in order to comply with the OMB guidance.
On August 19, 1996 the Railroad Retirement Board filed a new system
report for this system with the Speaker of the House of
Representatives, the President of the Senate, and the Office of
Management and Budget. This was done to comply with section 3 of the
Privacy Act of 1974 and OMB Circular No. A-130, Appendix I.
By authority of the Board.
Beatrice Ezerski,
Secretary to the Board.
RRB--49
Telephone Call Detail Records.
U.S. Railroad Retirement Board, 844 North Rush Street, Chicago,
Illinois 60611-2092.
Individuals (generally agency employees and contractor personnel)
who make or receive telephone calls from agency owned telephones at the
agency's 844 North Rush Street headquarters building.
Name of employee, telephone number, location of telephone, date and
time phone call made or received, duration of call, telephone number
called from agency telephone, city and state of telephone number
called, cost of call made on agency phone.
31 U.S.C. 1348(b)
a. Records may be released to agency employees on a need to know
basis.
b. Relevant records may be released to a telecommunications company
providing support to permit servicing the account.
c. Relevant records relating to an individual may be disclosed to a
Congressional office in response to an inquiry from the Congressional
office made at the request of that individual.
d. Relevant information may be disclosed to the Office of the
President for responding to an individual pursuant to an inquiry from
that individual or from a third party on his/her behalf.
3. Relevant records may be disclosed to representatives of the
General Services Administration or the National Archives and Records
Administration who are conducting records management inspections under
the authority of 44 U.S.C. 2904 and 2906.
f. Records may be disclosed in response to a request for discovery
or for the appearance of a witness, to the extent that what is
disclosed is relevant to the subject matter involved in a pending
judicial or administrative proceeding.
g. Records may be disclosed in a proceeding before a court or
adjudicative body to the extent that they are relevant and necessary to
the proceeding.
h. In the event that material in this system indicates a violation
of law, whether civil, criminal, or regulatory in nature, and whether
arising by general statute, or by regulation, rule, or order issued
pursuant thereto, the relevant records may be disclosed to the
appropriate agency, whether Federal, State, local or foreign, charged
with the responsibility of investigating or prosecuting such violation
or charged with enforcing or implementing the statute, rule,
regulation, or order, issued pursuant thereto.
i. Relevant records may be disclosed to respond to a Federal
agency's request made in connection with the hiring or retention of an
employee, the letting of a contract or issuance of a grant, license or
other benefit by the requesting agency, but only to the extent that the
information disclosed is relevant and necessary to the requesting
agency's decision on the matter.
Paper and computer hard disk, cartridge, and tape.
Name, telephone extension, number dialed.
Only designated personnel in the Bureau of Supply and Service have
access to the computerized records. Access to the PC database
containing call detail information is password protected. An additional
password is required for access to the personal computer on which the
database is housed.
Computerized records are retained for approximately 180 days and
then are written over by more current call detail information. Paper
reports, when issued, are disposed of as provided in National Archives
and Records Administration General Records Schedule 12.
Director of Supply and Service, U.S. Railroad Retirement Board, 844
North Rush Street, Chicago, Illinois 60611-2092.
Requests for information regarding an individual's record should be
in writing addressed to the Systems Manager identified above, including
the full name and social security number of the individual. Before
information about any record will be released, the System Manager may
require the individual to provide proof of identity or require the
requester to furnish an authorization from the individual to permit
release of information.
See Notification section above.
See Notification section above.
Telephone assignment records; computer software that captures
telephone call information and permits query and reports generation.
None.
[FR Doc. 96-22111 Filed 8-28-96; 8:45 am]
BILLING CODE 7905-01-M
