[Federal Register Volume 64, Number 148 (Tuesday, August 3, 1999)]
[Notices]
[Pages 42100-42101]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-19802]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.
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SUMMARY: The Defense Logistics Agency proposes to amend a system of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective on September 2, 1999, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The Defense Logistics Agency proposes to amend a system of records
notice in its inventory of record systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended. The changes to the system of records
are not within the purview of subsection (r) of the Privacy Act of 1974
(5 U.S.C. 552a), as amended, which requires the submission of new or
altered systems report. The record system being amended is set forth
below, as amended, published in its entirety.
Dated: July 28, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S300.10 CAH
System name:
Voluntary Leave Transfer Program Records (October 13, 1994, 59 FR
51965).
Changes:
* * * * *
System location:
Delete first sentence and replace with `Headquarters, Defense
Logistics Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6221, and the Human Resources Offices of the Defense Logistics Agency
(DLA) Primary Level Field Activities (PLFAs).'
* * * * *
Authority for maintenance of the system:
Delete `(Assistant Secretaries of Defense)' and replace with
`(Under Secretary of Defense for Personnel and Readiness)'.
* * * * *
Safeguards:
Delete entry and replace with `Records are maintained in areas
accessible only to DLA personnel who must use the records to perform
their duties. The computer files are password protected with access
restricted to authorized users. Records are secured in locked or
guarded buildings, locked offices, or locked cabinets during nonduty
hours.'
* * * * *
Record source categories:
Delete entry and replace with `Record subject; personnel and leave
records; and medical certification and similar data.'
* * * * *
S300.10 CAH
System name:
Voluntary Leave Transfer Program Records.
System location:
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060-6221, and the Human Resources Offices of the
Defense Logistics Agency (DLA) Primary Level Field Activities (PLFAs).
Categories of individuals covered by the system:
Individuals who have volunteered to participate in the leave
transfer program as either a donor or a recipient.
Categories of records in the system:
Leave recipient records contain the individual's name,
organization, office telephone number, Social Security Number, position
title, grade, pay level, leave balances, number of hours requested,
brief description of the medical or personal hardship which qualifies
the individual for inclusion in the program, the status of that
hardship, and a statement that selected data elements may be used in
soliciting donations.
[[Page 42101]]
The file may also contain medical or physician certifications and
agency approvals or denials.
Donor records include the individual's name, organization, office
telephone number, Social Security Number, position title, grade, and
pay level, leave balances, number of hours donated and the name of the
designated recipient.
Authority for maintenance of the system:
5 U.S.C. 6331 et seq. (Leave); 10 U.S.C. 136 (Under Secretary of
Defense for Personnel and Readiness); E.O. 9397 (SSN); and 5 CFR part
630.
Purpose(s):
The file is used in managing the DLA Voluntary Leave Transfer
program. The recipient's name, position data, organization, and a brief
hardship description are published internally for passive solicitation
purposes. The Social Security Number is sought to effectuate the
transfer of leave from the donor's account to the recipient's account.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Labor in connection with a claim filed by an
employee for compensation due to a job-connected injury or illness;
where leave donor and leave recipient are employed by different Federal
agencies, to the personnel and pay offices of the Federal agency
involved to effectuate the leave transfer.
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this record system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored in paper and electronic form.
Retrievability:
Records are retrieved by name or Social Security Number.
Safeguards:
Records are maintained in areas accessible only to DLA personnel
who must use the records to perform their duties. The computer files
are password protected with access restricted to authorized users.
Records are secured in locked or guarded buildings, locked offices, or
locked cabinets during nonduty hours.
Retention and Disposal:
Records are destroyed one year after the end of the year in which
the file is closed.
System manager(s) and address:
Executive Director, Human Resources Office, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Human Resources
Officers of the DLA PLFAs.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the
Privacy Act Officer of the particular DLA PLFA involved. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Individual should provide full name and Social Security Number.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Privacy
Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act
Officer of the particular DLA PLFA involved. Official mailing addresses
are published as an appendix to DLA's compilation of systems of records
notices.
Individual should provide full name and Social Security Number.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
Record subject; personnel and leave records; and medical
certification and similar data.
Exemptions claimed for the system:
None.
[FR Doc. 99-19802 Filed 8-2-99; 8:45 am]
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