[Federal Register Volume 63, Number 151 (Thursday, August 6, 1998)]
[Notices]
[Pages 42050-42052]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-21077]
[[Page 42050]]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Statement of Organization, Functions, and Delegations of
Authority
This notice amends Part K of the Statement of Organization,
Functions, and Delegations of Authority of the Department of Health and
Human Services (DHHS), Administration for Children and Families (ACF)
as follows: Chapter KB, the Administration on Children, Youth and
Families (ACYF) (62 FR 64592), as last amended, December 8, 1997;
Chapter KF, the Office of Child Support Enforcement (OCSE) (63 FR
4455), as last amended, January 29, 1998; Chapter KP, the Office of the
Deputy Assistant Secretary for Administration (ODASA) (63 FR 81), as
last amended, January 2, 1998; and Chapter KR, the Office of Refugee
Resettlement (ORR) (60 FR 27316), as last amended, May 23, 1995. This
notice reflects the realignment of the discretionary grants function
within ACF.
These Chapters are amended as follows:
I. Chapter KB, Administration on Children, Youth and Families
A. Delete KB.10 Organization in its entirety and replace with the
following:
KB.10 Organization. The Administration on Children, Youth and
Families is headed by a Commissioner, who reports directly to the
Assistant Secretary for Children and Families and consists of:
Office of the Commissioner (KBA)
Office of Administration (KBA1)
Office of Grants Management (KBA2)
Head Start Bureau (KBC)
Program Operations Division (KBC1)
Program Support Division (KBC2)
Children's Bureau (KBD)
Office of Child Abuse and Neglect (KBD1)
Division of Policy (KBD2)
Division of Program Implementation (KBD3)
Division of Data, Research and Innovation (KBD4)
Division of Child Welfare Capacity Building (KBD5)
Family and Youth Services Bureau (KBE)
Child Care Bureau (KBG)
Program Operations Division (KBG1)
Policy Division (KBG2)
B. Delete KB.20 Functions, Paragraph A, in its entirety and replace
with the following:
KB.20 Functions. A. The Office of the Commissioner serves as
principal advisor to the Assistant Secretary for Children and Families,
the Secretary, and other officials of the Department on the sound
development of children, youth, and families. It provides executive
direction and management strategy to ACYF components. The Deputy
Commissioner assists the Commissioner in carrying out the
responsibilities of the Office.
In the Immediate Office of the Commissioner, program and policy
coordination staff serve as the central control point for policy
development and operational and long range program planning; research
and evaluation staff plan and manage major research, evaluation, and
data analysis activities; and communication and customer service staff
plan and manage internal and external communication processes,
including correspondence systems and electronic mail requests.
In addition to the Immediate Office, the Office of the Commissioner
contains two organizational units. In support of the Commissioner and
Deputy Commissioner and in consultation with ACYF programs the:
1. Office of Administration manages the formulation and execution
of the budgets for ACYF programs and for Federal administration;
provides support for ACYF's personnel administration functions,
including staffing, employee and labor relations, performance
management and employee recognition, and staff development and
training; supports and manages procurements, particularly in ACYF-wide
activities such as the discretionary grant paneling process; manages
ACYF-controlled space and facilities; performs manpower planning and
administration; plans for, acquires, distributes, and controls ACYF
supplies; provides mail and messenger services; maintains duplicating,
fax, and computer and computer peripheral equipment; supports and
manages automation within ACYF; provides for health and safety; and
performs various other administrative functions.
2. Office of Grants Management provides management and technical
administration for discretionary grants for ACYF, the Administration on
Developmental Disabilities (ADD), and the Administration for Native
Americans (ANA); reviews, certifies and/or signs all discretionary
grants; assures that all discretionary grants awarded by ACYF, ADD, and
ANA conform with applicable statutes, regulations, and policies;
computes grantee allocations, prepares discretionary grant awards,
ensures incorporation of necessary grant terms and conditions, and
monitors grantee expenditures; analyzes financial needs under
discretionary grant programs; provides data in support of apportionment
requests; prepares reports and analyses on the grantee's use of funds;
maintains liaison and coordination with appropriate ACF and HHS
organizations to ensure consistency between ACYF, ADD, and ANA
discretionary grant systems and the Department's grant payment systems;
provides technical assistance to regional components on discretionary
grant operations and technical grants mangement issues; and performs
audit resolution activities for ACYF, ADD, and ANA discretionary grant
programs. The Office of Grants Management coordinates and maintains
liaison with the Department and other federal agencies on discretionary
grants management and administration operational issues and activities.
C. Delete KB.20 Functions, Paragraph B.
II. Chapter KF, Office of Child Support Enforcement
A. Delete KF.10 Organization in its entirety and replace with the
following:
KF.10 Organization. The Office of Child Support Enforcement is
headed by a Director and consists of:
Office of the Director (KFA)
Office of Central Office Operations (KFB)
Division of Audit (KFB1)
Division of Program Operations (KFB2)
Division of Policy and Planning (KFB3)
Division of Consumer Services (KFB4)
Division of State and Local Assistance (KFB5)
Office of Automation and Special Projects (KFC)
Division of Child Support Information Systems (KFC4)
Office of Grants Management (KFD)
B. Delete KF.20 Functions, Paragraph A, in its entirety and replace
with the following:
KF.20 Functions. A. Office of the Director. The Director is also
the Assistant Secretary for Children and Families and is directly
responsible to the Secretary for carrying out OCSE's mission. The
Deputy Director/Commissioner has day-to-day operational responsibility
for Child Support Enforcement programs. The Deputy Director/
Commissioner assists the Director in carrying out responsibilities of
the Office and provides direction and leadership to the Office of
Central Office Operations, Office of Automation and Special Projects
and Office of Grants Management.
The Office is responsible for developing regulations, guidance and
[[Page 42051]]
standards for States to observe in locating absent parents;
establishing paternity and support obligations and enforcing support
obligations; maintaining relationships with Department officials, other
federal departments, State and local officials, and private
organizations and individuals interested in the CSE program;
coordinating and planning child support enforcement activities to
maximize program effectiveness; and approving all instructions,
policies and publications issued by OCSE staff.
C. KF.20 Functions. Add paragraph D. Add the following to establish
paragraph D.
D. Office of Grants Management is headed by a Director who reports
to the Deputy Director/Commissioner and provides management and
technical administration for discretionary grants to the Office of
Child Support Enforcement (OCSE), Office of Community Services (OCS),
Office of Family Assistance (OFA) and Office of Planning, Research and
Evaluation (OPRE); reviews, certifies and/or signs all discretionary
grants; assures that all discretionary grants awarded by OCSE, OCS, OFA
and OPRE conform with applicable statutes, regulations, and policies;
computes grantee allocations, prepares discretionary grant awards,
ensures incorporation of necessary grant terms and conditions, and
monitors grantee expenditures; analyzes financial needs under
discretionary grant programs; provides data in support of apportionment
requests; prepares reports and analyses on the grantee's use of funds;
maintains liaison and coordination with appropriate ACF and HHS
organizations to ensure consistency between OCSE, OCS, OFA, and OPRE
discretionary grant systems and the Department's grant payment systems;
and provides technical assistance to regional components on
discretionary grant operations and technical grants management issues;
and performs audit resolution activities for OCSE, OCS, OFA, and OPRE
discretionary grant program. On behalf of OCSE, OCS, OFA, and OPRE,
coordinates and conducts liaison with the Department and other federal
agencies on discretionary grants.
III. Chapter KP, Office of the Deputy Assistant Secretary for
Administration
A. Delete KP.20 Functions, Paragraph C, in its entirety and replace
with the following:
C. The Office of Financial Services (OFS) supports the Deputy
Assistant Secretary for Administration in fulfilling ACF's Chief
Financial Officer, Management Control Officer, and Chief Grants Officer
responsibilities including preparation of the CFO 5 Year Plan; performs
audit oversight and liaison activities, including preparing reports to
Congress, Office of the General Counsel and the Office of the Inspector
General. OFS provides management and technical administration of ACF's
formula, entitlement and block grants; writes/interprets financial
policy and researches appropriation law issues; oversees and
coordinates ACF's Federal Manager's Financial Integrity Act (FMFIA)
activities; performs debt management functions; develops and
administers quality assurance, training and certification programs for
grants management; and is responsible for the annual preparation and
audit of ACF's financial statement requirements. It develops/interprets
internal policies and procedures for OFS components and coordinates the
management of ACF's interagency agreement activities.
OFS provides management and technical administration of ACF's
formula, entitlement and block grants; assures that all formula,
entitlement and block grants awarded by ACF conform with applicable
statutes, regulations, and policies; computes grantee allocations,
prepares formula, entitlement and block grant awards, ensures
incorporation of necessary grant terms and conditions, and monitors
grantee expenditures; analyzes financial needs under formula,
entitlement and block grant programs; provides data in support of
apportionment requests; prepares reports and analyses on the grantee's
use of funds; maintains liaison and coordination with appropriate ACF
and HHS organizations to ensure consistency between ACF formula,
entitlement and block grant systems and the Department's grant payment
systems; and provides technical assistance to ACF program and regional
components on formula, entitlement and block grant operations and
technical grants management issues; and performs audit resolution
activities for ACF formula, entitlement and block grant programs. OFS
serves as the lead for ACF in coordination and liaison with the
Department and other federal agencies on formula, entitlement and block
grants management and administration operational issues and activities.
OFS provides agency-wide guidance to program and regional office
staff on grant related issues; including developing and interpreting
financial and grants policy, coordinating strategic grants planning,
facilitating policy advisory groups, and assuring consistent grant
program announcements. OFS prepares, coordinates and disseminates
action transmittals, information memoranda, and other policy guidance
on financial and grants management issues; provides financial and
grants administration training and technical assistance to ACF staff
and grantees; directs and/or coordinates management initiatives to
improve financial administration of ACF mandatory and discretionary
grant programs. OFS also develops and delivers grants management
training to ACF program and financial staff.
B. Delete KP.20 Functions, Paragraph D, in its entirety and replace
with the following:
D. The Office of Management Services (OMS) provides centralized
management and administration of acquisitions for ACF headquarters and
regional components; assures that all contracts awarded conform to
applicable statutes, regulations and policies; develops ACF policies,
procedures and instructions for the award and administration of all ACF
acquisitions; reviews and interprets proposed HHS and OMB regulations,
circulares and directives pertaining to acquisition management;
solicits, negotiates, awards, modifies, terminates and closes all
acquisitions issued by ACF; conducts the Small and Disadvantaged
Business Utilization Program; and provides training and technical
assistance to program and staff components on significant acquisition
policies and procedures. OMS serves as the lead for ACF in coordination
and liaison within ACF and with the Department, OMB, GSA and other
federal agencies on procurement management issues and activities.
IV. Chapter KR, Office of Refugee Resettlement
A. Delete KR.20 Functions, Paragraph A, in its entirety and replace
with the following:
KR.20 Functions. A. Office of the Director is directly responsible
to the Assistant Secretary for Children and Families for carrying out
ORR's mission and providing guidance and general supervision to the
components of ORR. Within the Office of the Director, staff assist the
Director in managing the formulation of program policy and budget and
in the formulation of salaries and expense budgets. Staff also provide
administrative, personnel and data processing support services.
The Office coordinates with the lead refugee and entrant program
offices of other federal departments; provides leadership in
representing refugee and entrant programs, policies and administration
to a variety of governmental entities and other public
[[Page 42052]]
and private interests; and acts as the coordinator of the total refugee
and entrant resettlement effort for ACF and the Department.
The Discretionary Grants Unit, responsible to the Office of the
Director, provides technical administration of ORR discretionary
grants; reviews, certifies and/or signs all discretionary grants;
assures that all discretionary grants awarded by ORR conform with
applicable statutes, regulations, and policies; prepares discretionary
grant awards, ensures incorporation of necessary grant terms and
conditions, and prepares reports and analyses on the grantee's use of
funds; maintains liaison and coordination with appropriate ACF and HHS
organizations to ensure consistency between ORR discretionary grant
systems and the Department's grant payment systems; and performs audit
resolution activities for ORR discretionary grant program.
B. Delete KR.20 Functions, Paragraph C, in its entirety and replace
with the following.
C. Division of Community Resettlement directs and manages effective
refugee resettlement through the programmatic implementation of grants,
contracts and special initiatives associated with national
discretionary activity. Provides management of ORR discretionary
grants; computes grantee allocations, and monitors grantee
expenditures; analyzes financial needs under discretionary grant
programs; provides data in support of apportionment requests; and
provides technical assistance on discretionary grants operations. The
ORR coordinates and provides liaison with the Department and other
federal agencies on discretionary grants operational issues and other
activities as specified by the Director or required by Congressional
mandate.
The Division ensures the quality of medical screening and initial
medical treatment of refugees; collects data and performs analyses on
the changing needs of the refugee and entrant population; provides
leadership to identify data needs and sources, formulates data and
reporting requirements; assists states and private agencies on data
reporting and the resolution of reporting problems; compiles,
evaluates, and disseminates information on the nationwide performance
and costs of refugee service programs; responds to unanticipated
refugee and entrant arrivals or significant increases in arrivals to
communities where adequate or appropriate services do not exist;
strengthens the role of ethnic community national or multi-State
organizations to promote economic independence among refugees; provides
for English Language Training and provides where specific needs have
been shown and recognized by the Director for health (including mental
health) services, social services, educational and other services.
The Division develops Repatriation plans to make arrangements and
approve payments for temporary assistance to certain U.S. citizens and
dependents repatriated from foreign countries, and for the
hospitalization of certain U.S. Nationals repatriated because of mental
illness.
Dated: August 3, 1998.
Olivia A. Golden,
Assistant Secretary for Children and Families.
[FR Doc. 98-21077 Filed 8-5-98; 8:45 am]
BILLING CODE 4184-01-P
