[Federal Register Volume 63, Number 176 (Friday, September 11, 1998)]
[Notices]
[Pages 48693-48694]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-24442]
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AMERICAN BATTLE MONUMENTS COMMISSION
Notification of a New System of Records; Privacy Act
AGENCY: American Battle Monuments Commission.
ACTION: Notification of a new system of records.
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SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a), the
American Battle Monuments Commission (ABMC) is publishing a notice of a
new system of records, ``Fund Raising Solicitation Files.''
DATES: Persons wishing to comment on the proposed routine use must do
so by 10 October 1998. ABMC has sent a report of a New System, as
required by 5 U.S.C. 552a of the Privacy Act, to the
Committee on Government Reform and Oversight of the House of
Representatives, the Committee on Government Affairs of the Senate, and
the Office of Management and Budget (OMB) on 1 September 1998 pursuant
to paragraph 4c of Appendix I to OMB Circular No. A-130. The new system
will be effective 10 October 1998, unless comments dictate otherwise.
ADDRESSES: Interested individuals may comment on this publication by
writing to LTC Theodore Gloukhoff, Courthouse Plaza II, Suite 500, 2300
Clarendon Boulevard, Arlington, Virginia, 22201-3367, Fax: (703) 696-
6666. All comments received will be available for public inspection at
that address.
FOR FURTHER INFORMATION CONTACT: LTC Theodore Gloukhoff, Courthouse
Plaza II, Suite 500, 2300 Clarendon Boulevard, Arlington, Virginia,
22201-3367, Tel: (703) 696-6908, Fax: (703) 696-6666.
SUPPLEMENTARY INFORMATION: Pursuant to Pub. L. 103-32, American Battle
Monuments Commission is authorized to solicit and accept private
contributions for the establishment of a memorial on Federal land in
the District of Columbia or its environs to honor members of the Armed
Forces who served in World War II and to commemorate the participation
of the United States in that war. ABMC proposes to establish a new
system of records: ``Fund Raising Solicitation Files.'' This system of
records is being established in order to record responses to requests
for contributions, actual contributions, gift acknowledgments and
general information provided by contributors in memory of the national
World War II effort.
Theodore Gloukhoff,
Director, Personnel and Administration.
American Battle Monuments Commission
SYSTEM NAME:
Fund Raising Solicitation Files.
SYSTEM CLASSIFICATION:
None.
[[Page 48694]]
SYSTEM LOCATION:
American Battle Monuments Commission, Courthouse Plaza II, Suite
500, 2300 Clarendon Boulevard, Arlington, VA 22201.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who respond to requests for contributions to the
National World War II Memorial.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records documenting contributions, gift acknowledgments and
information provided by contributors in memory of the national effort
that led to victory in World War II.
Authority for maintenance of the system: 36 U.S.C. 121, et. seq.,
generally and Pub. L. 103-32.
PURPOSE(S):
Records are maintained for the purpose of raising funds for the
construction of the National World War II Memorial authorized by Pub.
L. 103-32.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A record maintained in this system of records may be disseminated
as a routine use of such record as follows:
(1) The names, addresses and other information voluntarily provided
by contributors and maintained in this system are used to by the
Commission to solicit funds from private sources for the construction
of the National World War II Memorial authorized by Pub. L. 103-32 and
to acknowledge such contributions.
(2) The records may be made available to contractors or other
agents of the Commission in the course of comprehensive fund raising
efforts.
(3) A record may be disclosed in response to a court subpoena, to
appropriate parties engaged in litigation or in preparation of possible
litigation such as potential witnesses for the purpose of securing
their testimony when necessary to courts, magistrate or administrative
tribunals, to parties and their attorneys for the purposes of
proceeding with litigation or settlement of disputes, to individuals
seeking information by using establishing discovery procedures, whether
in connection with civil, criminal or regulatory proceedings.
(4) A record pertaining to an individual may be disclosed to a
congressional office, in response to an inquiry which such
congressional office presents as being made on behalf of, and at the
request of, that individual.
(5) to facilitate processing Freedom of Information and Privacy Act
requests for these records, information may be disclosed to another
Federal agency to (a) permit a decision as to access, amendment or
correction of records to be made in consultation with or by that
agency, or (b) verify the identity of an individual or the accuracy of
information submitted by an individual who has requested access to, or
amendment or correction of records;
(6) information may be released to the news media and the public
unless it is determined that release would constitute an unwarranted
invasion of personal privacy;
(7) a record may be disclosed to the National Archives and Records
Administration and the General Services Administration in records
management inspections conducted under the authority of 44 U.S.C. 2904
and 2906.
STORAGE:
Manual records are stored in file cabinets and on index cards.
Automated records are stored on magnetic disks. The disks are stored on
the premises of the Commission or a firm contracted by the Commission
in a room designated as a disk library. Two hard copy printouts of the
tapes are retained by the Commission or a firm contracted by the
Commission in metal cabinets with key locks.
RETRIEVABILITY:
The records are maintained in alphabetical order.
SAFEGUARDS:
Records are maintained by the Commission or its contractor so as to
permit access only to employees or others acting on behalf of the
Commission who have a need to know in connection with their duties.
RETENTION AND DISPOSAL:
The records are updated as contributions are made, or as additional
information is otherwise received from contributors and obsolete names
and related information is deleted.
SYSTEM MANAGER AND ADDRESS:
Director, Personnel and Administration, American Battle Monuments
Commission, Courthouse Plaza II, Suite 500, 2300 Clarendon Boulevard
Arlington, VA 22201
NOTIFICATION PROCEDURE:
Contact the system manager listed above.
RECORD ACCESS PROCEDURES:
Submit in writing all requests for access to the system manager
identified above. Clearly mark the envelope and letter ``FOI/PA
Request'' and provide a return address. The subject of the record
should also provide his/her full name and notarized signature, date and
place of birth, or other information which may assist in locating the
records sought.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information maintained in
the system should direct their request to the system manager listed
above. The request should clearly state what information is being
contested, the reasons for contesting it, and the proposed amendment to
the information sought.
RECORD SOURCE CATEGORIES:
Information is obtained from individuals voluntarily making
contributions to the National World War II Memorial or providing
information on individuals who contributed to the war effort.
[FR Doc. 98-24442 Filed 9-10-98; 8:45 am]
BILLING CODE 6120-01-M
