2018-19734. Records Schedules; Availability and Request for Comments

AGENCY:

National Archives and Records Administration (NARA).

ACTION:

Notice of availability of proposed records schedules; request for comments.

SUMMARY:

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records they no longer need to conduct agency business. NARA invites public comments on such records schedules.

DATES:

NARA must receive requests for copies in writing by October 11, 2018. Once NARA finishes appraising the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send to you these requested documents in which to submit comments.

ADDRESSES:

You may request a copy of any records schedule identified in this notice by contacting Records Appraisal and Agency Assistance (ACRA) using one of the following means: Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001, Email: [e-mail], Fax: [phone].

You must cite the control number, which appears in parentheses after the name of the agency that submitted the schedule, and a mailing address. If you would like an appraisal report, please include that in your request.

FOR FURTHER INFORMATION CONTACT:

Margaret Hawkins, Director, by mail at Records Appraisal and Agency Assistance (ACRA); National Archives and Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [e-mail].

SUPPLEMENTARY INFORMATION:

NARA publishes notice in the Federal Register for records schedules they no longer need to conduct agency business. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

Each year, Federal agencies create billions of records on paper, film, magnetic tape, and other media. To control this accumulation, agency records managers prepare schedules proposing records retention periods and submit these schedules for NARA's approval. These schedules provide for timely transfer into the National Archives of historically valuable records and authorize the agency to dispose of all other records after the agency no longer needs them to conduct its business. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. Most schedules, however, cover records of only one office or program or a few series of records. Many of these update previously approved schedules, and some include records proposed as permanent.

The schedules listed in this notice are media neutral unless otherwise specified. An item in a schedule is media neutral when an agency may apply the disposition instructions to records regardless of the medium in which it creates or maintains the records. Items included in schedules submitted to NARA on or after December 17, 2007, are media neutral unless the item is expressly limited to a specific medium. (See 36 CFR 1225.12(e).)

Agencies may not destroy Federal records without Archivist of the United States' approval. The Archivist approves destruction only after thoroughly considering the records' administrative use by the agency of origin, the rights of the Government and of private people directly affected by the Government's activities, and whether or not the records have historical or other value.

In addition to identifying the Federal agencies and any subdivisions requesting disposition authority, this notice lists the organizational unit(s) accumulating the records (or notes that the schedule has agency-wide applicability when schedules cover records that may be accumulated throughout an agency); provides the control number assigned to each schedule, the total number of schedule items, and the number of temporary items (the records proposed for destruction); and includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it also includes information about the records. You may request additional information about the disposition process at the addresses above.

Schedules Pending

1. Department of Agriculture, Foreign Agricultural Service (DAA-0166-2018-0049, 2 items, 2 temporary items). Records in support of the Market Access and the Foreign Market Development programs to include program agreements, program amendments, approval letters, compliance correspondence, reimbursement claims, evaluations, performance reports, and financial reports.

2. Department of Agriculture, Foreign Agricultural Service (DAA-0166-2018-0050, 3 items, 3 temporary items). Records in support of the Office of Trade programs to include program agreements, program amendments, approval letters, compliance correspondence, reimbursement claims, evaluations, performance reports, and financial reports.

3. Department of Agriculture, Foreign Agricultural Service (DAA-0166-2018-0051, 1 item, 1 temporary item). Records in support of the Section 108 Foreign Currency programs to include program agreements, program amendments, approval letters, compliance correspondence, reimbursement claims, evaluations, performance reports, and financial reports.

4. Department of Agriculture, Forest Service (DAA-0095-2018-0044, 1 item, 1 temporary item). Forms related to financial batch control and transmittal application, as well as tracking activities.

5. Department of Agriculture, Forest Service (DAA-0095-2018-0045, 1 item, 1 temporary item). General correspondence, proposals, policy, and procedures related to commercial timber sales.

6. Department of Agriculture, Forest Service (DAA-0095-2018-0047, 1 item, 1 temporary item). General correspondence, policy, procedures, and accountability reports related to timber designation, cruising, and scaling.

7. Department of Agriculture, Forest Service (DAA-0095-2018-0048, 1 item, 1 temporary item). General correspondence, budget reports, plans, reviews, and approvals related to standards used in systems management.

8. Department of Agriculture, Forest Service (DAA-0095-2018-0049, 1 item, 1 temporary item). Policies, procedures, correspondence, and the development of forms used in timber sale contracts and permits.

9. Department of Energy, Federal Energy Regulatory Commission (DAA-0138-2018-0007, 1 item, 1 temporary item). Records relating to the oversight of natural gas pipeline providers regarding the prevention of unfair business practices including orders, motions, comments, general correspondence, and associated documents.

10. Department of Energy, Federal Energy Regulatory Commission (DAA-0138-2018-0008, 1 item, 1 temporary item). Records relating to oversight of trade and shipping of natural gas including orders, motions, comments, general correspondence, fee collection, and associated documents.

11. Department of Health and Human Services, Health Resources and Services Administration (DAA-0512-2017-0002, 7 items, 6 temporary items). System records of the National Practitioner Data Bank that include query transactions, case files, and registration forms. Proposed for permanent retention are malpractice records and Drug Enforcement Administration reports that include information on adverse actions.

12. Department of Health and Human Services, National Institutes of Health (DAA-0443-2018-0002, 1 item, 1 temporary item). Administrative support records for clinical care environments that include food service and transportation documents, employee absence and tardiness files, and volunteer service records.

13. Department of Homeland Security, Bureau of Customs and Border Protection (DAA-0568-2018-0002, 1 item, 1 temporary item). Non-evidentiary border area audio and video footage, and associated metadata.

14. Department of the Interior, Department-wide (DAA-0048-2015-0003, 23 items, 18 temporary items). Natural resource planning and development case files containing operational mission records related to fish and wildlife species management; critical habitat designations; assessment reports; surveys; Federal onshore and offshore production audits and inspections; energy lease applications and issued leases; energy resource analysis and evaluations; land use planning and activities; permits; land title, operations, and realty records; wild horse and burro adoptions; reciprocal use and license agreements; land status; water analysis and water use permitting; non-historic water and power projects and facility records; and water project, engineering, and water quality records. Proposed for permanent retention are final studies and reports related to mission programs and activities such as the Endangered Species Act and Fish and Wildlife Act management and planning files; energy and mineral final financial reports and summaries; mineral lease case history files; land use management plans and reports requiring agency authorization; historic water and power projects; and water resources and delivery records.

Laurence Brewer,

Chief Records Officer for the U.S. Government.