[Federal Register Volume 62, Number 178 (Monday, September 15, 1997)]
[Notices]
[Pages 48287-48288]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-24432]
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FEDERAL MARITIME COMMISSION
Privacy Act of 1974; Proposed Atlered Systems of Records
AGENCY: Federal Maritime Commission.
ACTION: Notice of proposed altered systems of records.
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SUMMARY: This Notice proposes the amendment of various Privacy Act
systems of records maintained by the Commission. The amendments are
minor in nature and reflect changes in various system locations and
record custodians resulting from Commission organizational changes, and
update record retention information, and clarify certain descriptions
of records maintained.
DATES: Comments must be submitted on or before October 15, 1997. The
alterations will be effective on October 27, 1997, unless comments are
received that would result in a contrary determination.
ADDRESSES: Comments may be submitted to: Joseph C. Polking, Secretary,
Federal Maritime Commission, 800 N. Capitol Street, NW, Washington, DC
20573-0001, (202) 523-5725.
FOR FURTHER INFORMATION CONTACT: Joseph C. Polking, (202) 523-5725.
SUPPLEMENTARY INFORMATION: Notice is given that, pursuant to the
Privacy Act of 1974, 5 U.S.C. 552a, the Commission proposes to amend
various systems of records as described herein. The Commission's latest
prior publication updating its systems of records was on February 11,
1994 (59 FR 6643).
Amendments proposed herein reflect minor changes in various system
locations and record custodians resulting from Commission
organizational changes, update record retention information, and
clarify certain descriptions of records maintained.
1. In the Commission's system of records designated FMC-1 Personnel
Security File the ``System location'' and ``Safeguards'' provisions are
revised to read as follows:
FMC-1
* * * * *
SYSTEM LOCATION:
Bureau of Administration, Federal Maritime Commission, 800 N.
Capitol Street, NW, Washington, DC 20573-0001
* * * * *
SAFEGUARDS:
Records are maintained in a combination safe in the custody of the
information security officer and access is limited to the information
security officer and the personnel security officer, and his/her duly
authorized representatives.
2. In the Commission's system of records designated FMC-2 Non-
Attorney Practitioner File, the
[[Page 48288]]
``Categories of records in the system'' provision is revised to read as
follows:
FMC-2
* * * * *
CATEGORIES OF RECORDS IN THE SYSTEM:
Application forms containing descriptions of educational and
professional experience and qualifications, taxpayer identification
numbers (which may be the social security number), and letters of
reference in relation to non-attorney practitioners.
* * * * *
3. In the Commission's system of records designated FMC-7 Licensed
Ocean Freight Forwarders File, the ``Categories of records in the
system'' provision is revised to read as follows:
FMC-7
* * * * *
CATEGORIES OF RECORDS IN THE SYSTEM:
The System contains freight forwarder names, addresses and taxpayer
identification numbers (which may be the social security number), as
well as the names and addresses of the stockholders, officers, and
directors of individual freight forwarders; descriptions of the
relationships the freight forwarder may have with other business
entities; credit references; a record of the forwarder's past
experience in forwarding; and any financial information and/or criminal
convictions pertinent to the licensing of the forwarder.
4. In the Commission's system of records designated FMC-9 Training
Program Records--FMC, the ``System location'' provision is revised to
read as follows:
FMC-9
* * * * *
SYSTEM LOCATION:
Bureau of Administration, Federal Maritime Commission, 800 N.
Capitol Street, NW, Washington, DC 20573-0001.
5. In the Commission's system of records designated FMC-18 Travel
Orders/Vouchers File--FMC, the reference in the ``Routine Use''
provision to ``Federal Home Loan Bank Board'' is amended to read
``Office of Thrift Supervision,'' and in the ``Retention and Disposal''
provision the reference to ``three years'' is amended to read ``six
years.''
6. In the Commission's system of records designated FMC-19
Statement of Employment and Financial Interests--FMC, the ``System
name'' and the ``Note'' provisions are revised to read as follows:
FMC-19
SYSTEM NAME:
Financial Disclosure Reports and Other Ethics Program Records.
* * * * *
Note: This system is covered by the Office of Government Ethics'
government-wide systems notices OGE/GOVT-1 and OGE/GOVT-2.
7. In the Commission's systems of records designated FMC-22
Investigatory Files-FMC, the ``System location'' provision is revised
to read as follows:
FMC-22
SYSTEM LOCATION:
Bureau of Enforcement, Federal Maritime Commission, 800 N. Capitol
Street, NW, Washington, DC 20573-0001.
8. In the Commission's system of records designated FMC-25
Inspector General File, in the ``Retention and Disposal'' provision the
reference to ``five years'' is amended to read ``ten years,'' and the
reference to ``ten years'' is amended to read ``fifteen years.''
9. In the Commission's system of records designated FMC-28 Equal
Employment Opportunity Complaint Files--FMC, the ``System location''
provision is revised to read as follows:
FMC-28
* * * * *
SYSTEM LOCATION:
Office of General Counsel, Federal Maritime Commission, 800 N.
Capitol Street, NW, Washington, DC 20573-0001
10. In the Commission's system of records designated FMC-30
Procurement Integrity, Certification Files, the ``Categories of records
in the system,'' ``Authority for Maintenance of the system'' and the
``Retention and disposal'' provisions are revised to read as follows:
FMC-30
* * * * *
CATEGORIES OF RECORDS IN THE SYSTEM:
Records include certifications by individuals affected by the
Office of Federal Procurement Policy Act Amendments of 1988,
specifically section 27 dealing with Procurement Integrity; the non-
disclosure provisions of the Federal Acquisition Regulations, and the
contract for development of the Commission's Automated Tariff Filing
and Information (ATFI) system. The certificants attest they will not
engage in activities prohibited by applicable statutes, regulations,
and contracts. Records include information on individuals, including
name and title. This system does not include official personnel files
covered by the Office of Personnel Management's systems of records OPM/
GOVT-1 through 10.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Office of Federal Procurement Policy Act Amendments of 1988 (Pub.
L. 100-679), (41 U.S.C. 423); and the Federal Acquisition Regulations.
* * * * *
RETENTION AND DISPOSAL:
Records are maintained until 6 months after the date on which the
contracting officer received evidence of physical completion of the
contract, after which they are shredded. See Federal Acquisition
Regulations Sec. 4.804-1(2) and General Records Schedule 3, item 3(c).
Interested parties may participate by filing with the Secretary,
Federal Maritime Commission, an original and 15 copies of their views
and comments pertaining to this notice. All suggestions for changes in
the text should be accompanied by drafts of the language thought
necessary to accomplish the desired changes and should be accompanied
by supportive statements and arguments.
By the Commission.
Joseph C. Polking,
Secretary.
[FR Doc. 97-24432 Filed 9-12-97; 8:45 am]
BILLING CODE 6730-01-W
