[Federal Register Volume 59, Number 180 (Monday, September 19, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-23041]
[[Page Unknown]]
[Federal Register: September 19, 1994]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Alteration of a Record System
AGENCY: Defense Logistics Agency, DoD.
ACTION: Alteration of a record system.
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SUMMARY: The Defense Logistics Agency proposes to alter an existing
system of records notice subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended. The alteration adds the Department of Labor as a
routine user to comply with regulatory requirements to report serious
accidents (29 CFR 1960.70).
DATES: The alteration will be effective without further notice on
October 19, 1994, unless comments are received that would result in a
contrary determination.
ADDRESSES: Send comments to Privacy Act Officer, Programs and Analysis
Division, Office of Planning and Resource Management, Defense Logistics
Agency Administrative Support Center, Room 5A120, Cameron Station,
Alexandria, VA 22304-6100.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 617-7583.
SUPPLEMENTARY INFORMATION: The complete inventory of Defense Logistics
Agency record system notices subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and may be obtained from the address above.
An altered system report, as required by 5 U.S.C. 552a(5) of the
Privacy Act was submitted on September 8, 1994, to the Committee on
Government Operations of the House of Representatives, the Committee on
Governmental Affairs of the Senate, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, `Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated July 15, 1994 (59 FR 37906, July 25, 1994). The
specific changes to the record system are set forth below followed by
the system notice as altered in its entirety.
Dated: September 13, 1994.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S370.20 DLA-WH
Individual Accident Case Files (February 22, 1993, 58 FR 10891).
* * * * *
Delete entry and replace with `S600.30 CAAE.'
Delete entry and replace with `Safety and Health Accident Case
Files.'
Delete entry and replace with `Headquarters Defense Logistics
Agency, Cameron Station, Alexandria, VA 22304-6100, and the DLA Primary
Level Field Activity Safety and Health offices. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.'
Delete entry and replace with `All individuals who are injured,
made ill, or suffer property damage resulting from DLA operations.'
Delete entry and replace with `Name, Social Security Number, age,
home address and telephone number, accident reports, witness
statements, photographs, and proposed or actual corrective action,
where appropriate.'
Delete and replace with `10 U.S.C. 136, Assistant Secretaries of
Defense; 29 U.S.C. 651 et seq., The Occupational Safety and Health Act
of 1970 (OSHA); E.O. 9397 (SSN); E.O. 12196, Occupational Safety and
Health Programs for Federal Employees; 29 CFR part 1960, subpart I,
Recordkeeping and Reporting Requirements for Federal Occupational
Safety and Health Programs.'
Delete entry and replace with `Information is maintained to comply
with regulatory reporting requirements; to identify cause of accident;
to formulate accident prevention programs; to identify individuals
involved in repeated accidents; and to prepare statistical reports as
required.'
Add as a second paragraph after `as follows:' `To the Department of
Labor to comply with the requirement to report Federal civilian
employee on-the-job accidents.'
Delete entry and replace with `Records are stored in paper and
electronic formats.'
Delete entry and replace with `Retrieved by name, Social Security
Number, or mishap report number.'
Delete entry and replace with `Access is limited to record
custodian or persons responsible for servicing the record in
performance of their official duties. Paper records are stored in
locked cabinets or rooms controlled by personnel screening. Access to
electronic records is restricted by the use of passwords which are
changed periodically.'
Delete entry and replace with `Cases involving reportable mishaps
are destroyed five years after case is closed. Cases involving non-
reportable mishaps are destroyed three years after case is closed.'
Delete entry and replace with `Staff Director, Environmental and
Safety Policy, Headquarters, Defense Logistics Agency, Cameron Station,
Alexandria, VA 22304-6100; and the Safety and Health Offices of the
Defense Logistics Agency Primary Level Field Activities. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.'
Delete entry and replace with `Individuals seeking to determine
whether this system of records contains information about themselves
should address written inquiries to the system manager of the
particular Defense Logistics Agency activity involved. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.'
Delete entry and replace with `Individuals seeking access to
records about themselves contained in this system of records should
address inquiries to the system manager of the particular Defense
Logistics Agency activity involved. Official mailing addresses are
published as an appendix to DLA's compilation of systems of records
notices.'
* * * * *
Delete entry and replace with `Information is obtained from the
record subject, supervisors, medical units, DLA protective service,
civilian police, fire departments, investigating officers, or witnesses
to accident.'
* * * * *
S600.30 CAAE
Safety and Health Accident Case Files.
Headquarters Defense Logistics Agency, Cameron Station, Alexandria,
VA 22304-6100, and the DLA Primary Level Field Activity Safety and
Health offices. Official mailing addresses are published as an appendix
to DLA's compilation of systems of records notices.
All individuals who are injured, made ill, or suffer property
damage resulting from DLA operations.
Name, Social Security Number, age, home address and telephone
number, accident reports, witness statements, photographs, and proposed
or actual corrective action, where appropriate.
10 U.S.C. 136, Assistant Secretaries of Defense; 29 U.S.C. 651 et
seq., The Occupational Safety and Health Act of 1970 (OSHA); E.O. 9397
(SSN); E.O. 12196, Occupational Safety and Health Programs for Federal
Employees; 29 CFR part 1960, subpart I, Recordkeeping and Reporting
Requirements for Federal Occupational Safety and Health Programs.
Information is maintained to comply with regulatory reporting
requirements; to identify cause of accident; to formulate accident
prevention programs; to identify individuals involved in repeated
accidents; and to prepare statistical reports as required.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Labor to comply with the requirement to report
Federal civilian employee on-the-job accidents (29 CFR 1960).
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Records are stored in paper and electronic formats.
Retrieved by name, Social Security Number, or mishap report number.
Access is limited to record custodian or persons responsible for
servicing the record in performance of their official duties. Paper
records are stored in locked cabinets or rooms controlled by personnel
screening. Access to electronic records is restricted by the use of
passwords which are changed periodically.
Cases involving reportable mishaps are destroyed five years after
case is closed. Cases involving non-reportable mishaps are destroyed
three years after case is closed.
Staff Director, Environmental and Safety Policy, Headquarters,
Defense Logistics Agency, Cameron Station, Alexandria, VA 22304-6100;
and the Safety and Health Offices of the Defense Logistics Agency
Primary Level Field Activities. Official mailing addresses are
published as an appendix to DLA's compilation of systems of records
notices.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the system manager of the particular Defense Logistics Agency
activity involved. Official mailing addresses are published as an
appendix to DLA's compilation of systems of records notices.
Individuals seeking access to records about themselves contained in
this system of records should address inquiries to the system manager
of the particular Defense Logistics Agency activity involved. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
The DLA rules for accessing records and for contesting contents and
appealing initial agency determinations are published in DLA Regulation
5400.21; 32 CFR part 323; or may be obtained from the system manager.
Information is obtained from the record subject, supervisors,
medical units, DLA protective service, civilian police, fire
departments, investigating officers, or witnesses to accident.
None.
[FR Doc. 94-23041 Filed 9-16-94; 8:45 am]
BILLING CODE 5000-04-F
