[Federal Register Volume 60, Number 188 (Thursday, September 28, 1995)]
[Notices]
[Pages 50202-50204]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-24021]
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FEDERAL LABOR RELATIONS AUTHORITY
Privacy Act of 1974; Notice to Amend Systems of Records
AGENCY: Federal Labor Relations Authority (FLRA).
ACTION: Notice to amend and delete systems of records.
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SUMMARY: The FLRA is deleting two and amending another of its systems
of records notices subject to the Privacy
[[Page 50203]]
Act of 1974 (5 U.S.C. 552a), as amended. Further, the FLRA is amending
all of its systems of records notices to reflect its current address.
EFFECTIVE DATE: The deletions and amendments are effective September
28, 1995.
FOR FURTHER INFORMATION CONTACT:
Solly Thomas, Executive Director, Federal Labor Relations Authority,
607 Fourteenth St., NW., Washington, DC 20424.
SUPPLEMENTARY INFORMATION: The FLRA's systems of records subject to the
Privacy Act of 1974 (5 U.S.C. 552a) have been published and are
available from the above address.
The FLRA is deleting FLRA/FSIP-1-``Personnel Files on Current, Past
and Prospective Employees''--FLRA/FSIP; and FLRA/FSIP-2-``Travel
Records--FLRA/FSIP.'' The maintenance of these systems is no longer
necessary as all the records referenced therein are maintained in other
published systems of records. The FLRA is amending all of its systems
of records to change its address to: 607 Fourteenth Street, NW.,
Washington, DC 20424.
The categories affected are systems location, system manager(s) and
address and notification procedures.
The FLRA is amending FLRA-INTERNAL-14-``Motor Vehicle Operators and
Motor Vehicle Accident Report Cards.''
The amendment reflects that the FLRA no longer maintains motor
vehicle operators' records other than accident reports.
The amended notice for system FLRA/INTERVAL-14 is republished in
its entirety below.
The amendments are not within the purview of subsection (r) of the
Privacy Act (5 U.S.C. 552a) which requires the submission of an altered
system report.
FLRA-INTERNAL-14-
Motor Vehicle Accident Reports.
Director, Administrative Services Division, Federal Labor Relations
Authority, 607 Fourteenth St., NW, Washington, DC 20424.
Current and former employees of the Federal Labor Relations
Authority. Categories of records in the system: This system contains
reports, correspondence and fiscal documents concerning motor vehicle
accidents occurring in Government owned or leased motor vehicles or
privately owned motor vehicles while on official business.
Chapter 171 of Title 28, United States Code.
These records serve to document motor vehicle accident reports and
related documents which may be used in claims settlement litigation
regarding an accident involving a Government motor vehicle, or a leased
or privately owned motor vehicle while being used on official business.
These records and information in these records may be used:
a. To disclose pertinent information to the appropriate Federal,
State or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
the Federal Labor Relations Authority becomes aware of an indication of
a violation or potential violation of a civil or criminal law or
regulation.
b. To disclose information to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose of the request, and
identify the type of information requested), where necessary to obtain
information relevant to a Federal Labor Relations Authority decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the conducting of a security or suitability
investigation of an individual, the classifying of jobs, the letting of
a contract, or the issuance of a grant or other benefit.
c. To provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual.
d. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the court.
e. By the National Archives and Records Administration (General
Services Administration) in Records Management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
f. By the Office of Personnel Management in the production of
summary description statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related work force studies. While published statistics and studies do
not contain individual identifiers, in some instances the selection of
elements of data included in the study may be structured in such a way
as to make the data individually identifiable by inference.
g. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee, the
issuance of a security clearance, the conducting of a security or
suitability investigation, the classifying of jobs, or the awarding of
a contract, license, grant, or other benefit.
h. To disclose information to the General Services Administration
about motor vehicle accidents involving Government-owned or leased
motor vehicles.
i. To disclose information to insurance carriers about accidents
involving privately owned motor vehicles.
j. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
These records are maintained in file folders and on indexed
application cards.
These records are retrieved under subject file ``Motor Vehicle
Accident Reports.''
These records are maintained in a secured area with access limited
to authorized personnel whose duties require access.
Motor vehicle accident reports are maintained for six years after
the date of the report, except in cases involving litigation. In cases
involving litigation, records are to be maintained for a period of
seven years. Records to be destroyed are destroyed by shredding or
burning.
Director, Administrative Services Division, Federal Labor Relations
Authority, 607 Fourteenth St., NW., Washington, DC 20424.
Individuals wishing to inquire whether this system of records
contains information about them should contact the system manager.
Individuals must furnish the following information for their
records to be located and identified:
a. Full name.
[[Page 50204]]
b. Date of birth.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Individuals wishing to request an amendment to their records should
contact the system manager. Individuals must furnish the following
information for their records to be located and identified:
a. Full name.
b. Date of birth.
Individuals requesting amendment must also follow Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.5).
Individuals wishing to request access to records about them should
contact the system manager. Individuals must furnish the following
information for their records to be located and identified:
a. Full name.
b. Date of birth.
Individuals requesting access must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Information in this system of records is provided by:
a. The individual to whom the record pertains.
b. Federal Labor Relations Authority employees and other parties
involved in the motor vehicle accident.
c. Witnesses to the accident.
d. Police reports and reports of investigations conducted by
Federal Labor Relations Authority investigators.
e. Officials of the Federal Labor Relations Authority and the
General Services Administration.
Dated: September 22, 1995.
For the Authority.
Solly Thomas,
Executive Director, Federal Labor Relations Authority.
[FR Doc. 95-24021 Filed 9-27-95; 8:45 am]
BILLING CODE 6267-01-M
