94-24022. Privacy Act of 1974; Alteration of a record system.  

  • [Federal Register Volume 59, Number 188 (Thursday, September 29, 1994)]
    [Unknown Section]
    [Page 0]
    From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
    [FR Doc No: 94-24022]
    
    
    [[Page Unknown]]
    
    [Federal Register: September 29, 1994]
    
    
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    DEPARTMENT OF DEFENSE
    Department of the Navy
    
     
    
    Privacy Act of 1974; Alteration of a record system.
    
    AGENCY: Department of the Navy, DoD
    
    ACTION: Alteration of a record system.
    
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    SUMMARY: The Department of the Navy proposes to alter an existing 
    system of records notice subject to the Privacy Act of 1974 (5 U.S.C. 
    552a), as amended. The Department of the Navy proposes to add an 
    additional routine use for the system as follows: `Information relating 
    to professional qualifications of chaplains may be provided to civilian 
    certification boards and committees, including, but not limited to, 
    state and federal licensing authorities and ecclesiastical endorsing 
    organizations.'' Other minor administrative amendments are being made.
    
    DATES: The alteration will be effective without further notice on 
    October 31, 1994, unless comments are received that would result in a 
    contrary determination.
    
    ADDRESSES: Send comments to the Acting Head, PA/FOIA Branch, Office of 
    the Chief of Naval Operations (N09B30), 2000 Navy Pentagon, Washington, 
    DC 20350-2000.
    
    FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (703) 614-2004 or 
    DSN 224-2004.
    
    SUPPLEMENTARY INFORMATION: The complete inventory of the Department of 
    the Navy record system notices subject to the Privacy Act of 1974 (5 
    U.S.C. 552a), as amended, have been published in the Federal Register 
    and may be obtained from the address above.
    
        An altered system report, as required by 5 U.S.C. 552a(r) of the 
    Privacy Act was submitted on September 19, 1994, to the Committee on 
    Government Operations of the House of Representatives, the Committee on 
    Governmental Affairs of the Senate, and the Office of Management and 
    Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
    A-130, `Federal Agency Responsibilities for Maintaining Records About 
    Individuals,' dated July 15, 1994 (59 FR 37906, July 25, 1994). The 
    specific changes to the record system are set forth below followed by 
    the system notice as altered in its entirety.
        Dated: September 23, 1994.
    
    
    Patricia L. Toppings,
    Alternate OSD Federal Register Liaison Officer, Department of Defense.
    
    N01070-3
        Navy Personnel Records System (February 22, 1993, 58 FR 10696).
    * * * * *
        Delete first paragraph and replace with `Active duty records are 
    located at the Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 
    20370-5001; Naval Reserve Personnel Center, New Orleans, LA 70149-7800; 
    and local activity to which individual is assigned. Official mailing 
    addresses are published as an appendix to the Navy's compilation of 
    system of record notices.'
    * * * * *
        Add the following `Information relating to professional 
    qualifications of chaplains may be provided to civilian certification 
    boards and committees, including, but not limited to, state and federal 
    licensing authorities and ecclesiastical endorsing organizations.'
    * * * * *
        Delete entry and replace with `Chief of Naval Personnel (Pers 06), 
    Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001; 
    Commanding Officers, Officers in Charge, and Heads of Department of the 
    Navy activities. Official mailing addresses are published as an 
    appendix to the Navy's compilation of system of record notices.'
        Delete first paragraph and replace with `Individuals seeking to 
    determine whether this system of records contains information about 
    themselves should address written inquiries to the Chief of Naval 
    Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex, 
    Washington, DC 20370-5001 or contact the personnel officer were 
    assigned. Official mailing addresses are published as an appendix to 
    the Navy's compilation of system of record notices.
        The letter should contain full name, Social Security Number (and/or 
    enlisted service number/officer file number), rank/rate, designator, 
    military status, address, and signature of the requester.'
        Delete first paragraph and replace with `Individuals seeking access 
    to records about themselves contained in this system of records should 
    address written inquiries to the Chief of Naval Personnel (Pers 06), 
    Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001 or 
    contact the personnel officer were assigned.'
    * * * * *
    N01070-3
        Navy Personnel Records System.
        Active duty records are located at the Bureau of Naval Personnel, 2 
    Navy Annex, Washington, DC 20370-5001; Naval Reserve Personnel Center, 
    New Orleans, LA 70149-7800; and local activity to which individual is 
    assigned. Official mailing addresses are published as an appendix to 
    the Navy's compilation of system of record notices.
        Secondary systems are located at the Department of the Navy 
    Activities in the chain of command between the local activity and the 
    headquarters level; Federal Records Storage Centers; National Archives. 
    Official mailing addresses are published as an appendix to the Navy's 
    compilation of system of record notices.
        All Navy military personnel: officers, enlisted, active, inactive, 
    reserve, fleet reserve, retired, midshipmen, officer candidates, and 
    Naval Reserve Officer Training Corps personnel.
        Personnel service jackets and service records, correspondence and 
    records in both automated and non-automated form concerning 
    classification, assignment, distribution, promotion, advancement, 
    performance, recruiting, retention, reenlistment, separation, training, 
    education, morale, personal affairs, benefits, entitlements, discipline 
    and administration of naval personnel.
        5 U.S.C. 301, Departmental Regulations and E.O. 9397.
        To assist officials and employees of the Navy in the management, 
    supervision and administration of Navy personnel (officer and enlisted) 
    and the operations of related personnel affairs and functions.
        In addition to those disclosures generally permitted under 5 U.S.C. 
    552a(b) of the Privacy Act, these records or information contained 
    therein may specifically be disclosed outside the DoD as a routine use 
    pursuant to 5 U.S.C. 552a(b)(3) as follows:
        To officials and employees of the National Research Council in 
    Cooperative Studies of the National History of Disease; of Prognosis 
    and of Epidemiology. Each study in which the records of members and 
    former members of the naval service are used must be approved by the 
    Chief of Naval Personnel.
        To officials and employees of the Department of Health and Human 
    Services, Department of Veteran Affairs, and Selective Service 
    Administration in the performance of their official duties related to 
    eligibility, notification and assistance in obtaining benefits by 
    members and former members of the Navy.
        To officials and employees of the Department of Veteran Affairs in 
    the performance of their duties relating to approved research projects.
        To officials and employees of Navy Relief and the American Red 
    Cross in the performance of their duties relating to the assistance of 
    the members and their dependents and relatives, or related to 
    assistance previously furnished such individuals, without regard to 
    whether the individual assisted or his/her sponsor continues to be a 
    member of the Navy.
        To duly appointed Family Ombudsmen in the performance of their 
    duties related to the assistance of the members and their families.
        To state and local agencies in the performance of their official 
    duties related to verification of status for determination of 
    eligibility for Veterans Bonuses and other benefits and entitlements.
        To officials and employees of the Office of the Sergeant at Arms of 
    the United States House of Representatives in the performance of their 
    official duties related to the verification of the active duty naval 
    service of Members of Congress.
        Information as to current military addresses and assignments may be 
    provided to military banking facilities who provide banking services 
    overseas and who are reimbursed by the Government for certain checking 
    and loan losses. For personnel separated, discharged or retired from 
    the Armed Forces information as to last known residential or home of 
    record address may be provided to the military banking facility upon 
    certification by a banking facility officer that the facility has a 
    returned or dishonored check negotiated by the individual or the 
    individual has defaulted on a loan and that if restitution is not made 
    by the individual the United States Government will be liable for the 
    losses the facility may incur.
        To federal, state, local, and foreign (within Status of Forces 
    agreements) law enforcement agencies or their authorized 
    representatives in connection with litigation, law enforcement, or 
    other matters under the jurisdiction of such agencies.
        Information relating to professional qualifications of chaplains 
    may be provided to civilian certification boards and committees, 
    including, but not limited to, state and federal licensing authorities 
    and ecclesiastical endorsing organizations.
        The `Blanket Routine Uses' that appear at the beginning of the 
    Navy's compilation of system of record notices also apply to this 
    system.
        Automated records may be stored on magnetic tapes, disc, and drums. 
    Manual records may be stored in paper file folders, microfiche or 
    microfilm.
        Automated records may be retrieved by name and Social Security 
    Number. Manual records may be retrieved by name, Social Security 
    Number, enlisted service number, or officer file number.
        Computer facilities and terminals are located in restricted areas 
    accessible only to authorized persons that are properly screened, 
    cleared and trained. Manual records and computer printouts are 
    available only to authorized personnel having a need to know.
        Records are retained one year past retirement, removal, or 
    resignation of the member and then transferred to the National 
    Personnel Records Center (Military Personnel Records), 9700 Page 
    Avenue, St. Louis, MO 63132-5101 for permanent retention.
        Chief of Naval Personnel (Pers 06), Washington, DC 20370-5000; 
    Commanding Officers, Officers in Charge, and Heads of Department of the 
    Navy activities. Official mailing addresses are published as an 
    appendix to the Navy's compilation of system of record notices.
        Individuals seeking to determine whether this system of records 
    contains information about themselves should address written inquiries 
    to the Chief of Naval Personnel (Pers 06), Navy Department, Washington, 
    DC 20370-5000 or contact the personnel officer where assigned. Official 
    mailing addresses are published as an appendix to the Navy's 
    compilation of system of record notices.
        The letter should contain full name, Social Security Number (and/or 
    enlisted service number/officer file number), rank/rate, designator, 
    military status, address, and signature of the requester.
        The individual may visit the Chief of Naval Personnel, Arlington 
    Annex, Federal Office Building 2, Washington, DC, for assistance with 
    records located in that building; or the individual may visit the local 
    activity to which attached for access to locally maintained records. 
    Proof of identification will consist of Military Identification Card 
    for persons having such cards, or other picture-bearing identification.
        Individuals seeking access to records about themselves contained in 
    this system of records should address written inquiries to the Chief of 
    Naval Personnel (Pers 06), Navy Department, Washington, DC 20370-5000 
    or contact the personnel officer where assigned. Official mailing 
    addresses are published as an appendix to the Navy's compilation of 
    system of records notices.
        The letter should contain full name, Social Security Number (and/or 
    enlisted service number/officer file number), rank/rate, designator, 
    military status, address, and signature of the requester.
        The individual may visit the Chief of Naval Personnel (Pers 06), 
    Arlington Annex, Federal Office Building 2, Washington, DC, for 
    assistance with records located in that building; or the individual may 
    visit the local activity to which attached for access to locally 
    maintained records. Proof of identification will consist of Military 
    Identification Card for persons having such cards, or other picture-
    bearing identification.
        The Navy's rules for accessing records and contesting contents and 
    appealing initial agency determinations are published in Secretary of 
    the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
    the system manager.
        Correspondence; educational institutions; federal, state, and local 
    court documents; civilian and military investigatory reports; general 
    correspondence concerning the individual; official records of 
    professional qualifications; Navy Relief and American Red Cross 
    requests for verification of status.
        None.
    [FR Doc. 94-24022 Filed 9-28-94; 8:45 am]
    BILLING CODE 5000-04-F
    
    
    

Document Information

Effective Date:
10/31/1994
Published:
09/29/1994
Department:
Navy Department
Entry Type:
Uncategorized Document
Action:
Alteration of a record system.
Document Number:
94-24022
Dates:
The alteration will be effective without further notice on October 31, 1994, unless comments are received that would result in a contrary determination.
Pages:
0-0 (1 pages)
Docket Numbers:
Federal Register: September 29, 1994