[Federal Register Volume 59, Number 188 (Thursday, September 29, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-24099]
[[Page Unknown]]
[Federal Register: September 29, 1994]
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OFFICE OF SPECIAL COUNSEL
Agency Forms Submitted for Office of Management and Budget (OMB)
Review Notice
SUMMARY: In accordance with the Paperwork Reduction Act of 1980, as
amended (44 U.S.C. Chapter 35), the U.S. Office of Special Counsel
(OSC) has submitted a proposal for the collection of information to OMB
for review and approval.
(1) Collection title: OSC Customer Surveys.
(2) Forms submitted: OSC Forms 48-48c.
(3) OMB Number: New Information Collection.
(4) Expiration date of current OMB clearance: Three years from date
of OMB approval.
(5) Type of request: New collection.
(6) Frequency of response: Once per matter completed by OSC
(maximum).
(7) Respondents: Federal employees will be the primary respondents.
State or local government employees, businesses or other for-profit
entities, non-profit institutions, and small businesses or
organizations may be respondents on an occasional, infrequent basis.
(8) Estimated annual number of respondents: 2,320 (maximum).
(9) Total annual responses: 2,230 (maximum).
(10) Averge time per response: .2708 hours.
(11) Total annual reporting hours: 628.256.
(12) Collection description: Four written surveys seeking
qualitative information in completed cases from individuals who have
(a) alleged prohibited personnel practices; (b) alleged prohibited
personnel practices or Hatch Act violations resolved after full field
investigation by OSC; (c) received written Hatch Act advisory opinions,
or alleged Hatch Act violations resolved without field investigation;
and (4) disclosed possible wrongdoing by federal agencies to OSC.
ADDRESSES: Comments regarding the information collection should be
addressed to Erin M. McDonnell, Associate Special Counsel for Planning
and Advice, U.S. Office of Special Counsel, 1730 M Street, NW., Suite
300, Washington, DC 20036-4505, and the OMB reviewer, Joseph F. Lackey,
Office of Management and Budget, New Executive Office Building, Room
10235, 1725-17th Street, NW., Washington, DC 20503.
FOR FURTHER INFORMATION CONTACT:
Erin M. McDonnell, Associate Special Counsel for Planning and Advice,
U.S. Office of Special Counsel, 1730 M Street, NW., Suite 300,
Washington, DC 20036-4505, (202) 653-8971 [phone], (202) 653-5151
[fax].
SUPPLEMENTARY INFORMATION: Copies of the forms and supporting documents
can be obtained from Erin M. McDonnell, Associate Special Counsel for
Planning and Advice, at the address shown above.
Dated: September 22, 1994.
James A. Kahl,
Deputy Special Counsel.
U.S. Office of Special Counsel; Generic Clearance Request for Approval
of Customer Survey Activities
Date: September 22, 1994.
Contact: Erin M. McDonnell, (202) 653-8971.
I. Introduction
The U.S. Office of Special Counsel (OSC) requests that the Office
of Management and Budget (OMB) issue a generic clearance of customer
surveys that OSC intends to send to individuals who seek the agency's
assistance. In developing these customer surveys, OSC was guided by
OMB's ``Resource Manual for Customer Surveys'' (October 1993 edition).
While OSC is not subject to the requirements of Executive Order
12862,\1\ OSC is placing increased emphasis on customer service
activities consistent with the principles and objectives of the
executive order. In the spirit of the order, OSC provided an update on
current and planned customer services activities to the National
Performance Review on September 8, 1994.
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\1\Pursuant to discussions with Mr. Greg Wood at the National
Performance Review, we understand that OSC is not subject to the
executive order because, with limited exceptions, OSC's direct
customers are employees of the federal government.
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A. Overview of OSC's Activities
The U.S. Office of Special Counsel is an independent agency
responsible for:
The investigation of allegations of prohibited personnel
practices defined by law at 5 U.S.C. 2302(b) (including reprisal for
whistleblowing), and other activities prohibited by civil service law,
rule or regulation, and the initiation of corrective and disciplinary
actions when such remedial actions are warranted;
The interpretation and enforcement of Hatch Act provisions
on political activity in Chapters 15 and 73 of Title 5 of the U.S.
Code; and
The provision of a secure channel through which federal
employees may make disclosures of information evidencing violations of
law, rule or regulation, gross waste of funds, gross mismanagement,
abuse of authority, or a substantial and specific danger to public
health or safety, without disclosure of the employee's identity (except
with the employee's consent).
Allegations of prohibited personnel practices and other activities
prohibited by civil service law, rule or regulation, and allegations of
Hatch Act violations are initially reviewed by OSC's Complaints
Examining Unit (CEU). After a thorough initial investigation, CEU
refers matters stating a potentially valid statutory claim to the
Investigation Division for full field investigation. Finally, the
Prosecution Division reviews completed field investigations to
determine whether the inquiry has established any violation of law,
rule or regulation, and whether the matter warrants corrective or
disciplinary action, or both. If such action is appropriate, matters
may be resolved through negotiation with the parties involved or, if
those efforts are unsuccessful, through litigation before the U.S.
Merit Systems Protection Board. In Fiscal Year (FY) 1993, OSC received
2,256 new matters containing allegations of prohibited personnel
practices, Hatch Act violations or other allegations of wrongdoing, and
we completed actions in 1,951 such matters.
In addition to the Hatch Act activities described above, OSC also
interprets and provides advice about that Act. During FY 1993, OSC's
Hatch Act Unit issued 219 written advisory opinions, provided 1,109
oral advisory opinions in response to telephone inquiries, and
responded to an additional 718 telephone inquiries requesting general
information.
Finally, OSC's Disclosure Unit (the agency's secure channel for
whistleblower disclosures) receives and evaluates disclosures from
federal employees about violations of law, rules or regulations, or
other wrongdoing involving federal agencies. In some instances, OSC is
required to refer these allegations to the head of the agency involved
for an investigation and a report. In other cases, OSC may require the
agency head to review the matter and inform OSC of what actions, in
any, will be taken. In FY 1993, OSC's Disclosure Unit received and
considered 209 disclosure matters, and resolved 78 such matters.
B. OSC's Proposed Customer Survey Efforts
OSC plans to use four different written surveys to elicit
qualitative information from customers served by the agency. The
surveys will be sent to--
Individual's alleging prohibited personnel practices whose
cases have been completed by OSC after review by the Complaints
Examining Unit (Attachment A);
Individuals alleging prohibited personnel practices or
Health Act violations whose cases have been completed by OSC
(regardless of the disposition) after a full field investigation and
review by the Prosecution Division (Attachment B);
Individuals who have received written advisory opinions
about allowable and unallowable political activity under the Hatch Act,
or whose Hatch Act complaints have been resolved without a full field
investigation (Attachment C); and
Individuals whose disclosures of possible wrongdoing by
federal agencies have been acted on by the OSC Disclosure Unit
(regardless of the disposition of the case) (Attachment D).
OSC plans to distribute the four survey forms on a trial basis to
approximately 180 customers, selected from OSC computer lists of
matters completed in FY 1994. These customers will represent a
stratified cross-section of individuals in each of the four customer
groups to which the surveys relate. Based upon feedback from these
customers, OSC will make necessary revisions to the survey forms and
will determine the scope and frequency of survey activity planned for
the balance of the three-year authorization period sought by this
request.
Attachment E details OSC's customer survey efforts (with projected
burden hours if it adopts the most comprehensive strategy--i.e.,
surveys of customers in all completed OSC cases for calendar years
1995-97. Of course, OSC will notify OMB of the surveying strategy it
adopts after the trial period. Similarly, to the extent that the survey
forms need to be significantly revised or supplemented due to
intervening developments, such as amendments to OSC's statutory
authority, we will also notify OMB.\2\
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\2\For example, enactment of new authorizing legislation pending
in Congress, under which OSC would be given jurisdiction to
investigate complaints from employees of government corporations
alleging reprisal for whistleblowing, would increase the numbers of
individuals subject to OSC's proposed survey activity.
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OSC agrees to prepare and submit annual progress reports on its
customer survey efforts as necessary at the end of calendar years 1995-
1997. Any reports submitted will include the number of burden hours
used, a summary of activities undertaken and the results achieved, and
will address any revisions required in the clearance.
OSC plans to continue to draw upon the experience of other
government agencies with customer survey plans, and to exchange
information about best practices and successes with those plans and
survey activities. Funds permitting, we also hope to make use of
training opportunities offered by the Joint Program in Survey
Methodology and other sources to assist us in refining our survey
methodologies.
While OSC cannot promise particular results in advance in any given
case, the Special Counsel has made it a priority of the agency to do as
much as we legally can for individuals who seek the agency's
assistance. This emphasis on customer service encompasses many things,
including providing timely responses, treating customers courteously
and respectfully, and resolving reasonable doubts in favor of persons
who come to OSC for help. Consistent with the priority the Special
Counsel has placed on customer service, she has appointed a senior
official, Associate Special Counsel for Planning and Advice Erin M.
McDonnell, to oversee and direct the agency's customer surveying
efforts. All of these endeavors reflect OSC's commitment to provide the
highest quality of service to its customers.
II. Supporting Statement
A. Justification
1. Circumstances of information collection. OSC is requesting
generic approval to conduct qualitative customer satisfaction surveys
over the next three years, which are designed to determine federal
employees' and other customers' satisfaction with OSC's current
services. (See Attachment E.) These surveys are voluntary and they do
not solicit information that is required by law or regulation.
2. Purposes of collective/consequences of not collecting the
information. Approval of this information collection will enable OSC
management and staff to obtain information necessary to:
Explore customer perceptions, expectations and experience
with OSC;
Assess levels of customer satisfaction;
Identify areas where improvements can be made;
Link results with management planning and other agency
operations;
Establish customer service standards and actionable
measures;
Improve external relations with customers; and
Build customer awareness at all levels of the
organization.
As indicated in the introduction to this request, it is an agency
priority to ensure the efficiency and effectiveness of the service
provided by OSC to individuals seeking its assistance. Failure to
pursue the collection of the information sought will deprive the agency
of information necessary to perform the functions listed above. OSC
will make all survey results to Congress and other requestors in
accordance with applicable laws and regulations.
3. Use of improved information technology to reduce burden, or
technical or legal obstacles to reducing burden: Improved information
technology will be used whenever practicable to reduce the burden on
the public. There are no technical or legal obstacles to reducing this
burden.
4. Efforts to identify duplication: Duplication of effort or
information collected will be avoided by surveying a customer only once
for each matter he or she submits to OSC. OSC's customer survey program
will also include training of staff involved in survey activities by
the senior agency official responsible for coordinating the program.
Such training will alert the staff to implementation issues, including
duplication of effort or information collected.
5. Reason(s) for inability to use or modify similar information
already available for intended purposes: OSC is not aware of any prior
survey of all categories of its customers. Indeed, the most recent
General Accounting Office review of OSC operations (dated November
1993) focused only on the agency's handling of whistleblower reprisal
cases. Moreover, that GAO survey did not reflect new procedures
implemented by the Special Counsel (the head of the agency) over the
past two years.
6. Methods used to minimize burden on small businesses or other
entities: Very few small businesses or other small entities will be
affected by these efforts. To the extent that a small business may be a
customer (e.g., by making a Hatch Act complaint), the burden will be
kept to a minimum by asking for opinions on a voluntary basis, and by
asking for only the information needed to obtain opinions on OSC's
performance in areas of concern.
7. Consequence to federal program or policy activities of less
frequent collections: Failure to conduct a trial distribution of
surveys to the four customer categories identified by OSC would deprive
the agency of an effective tool for refinement of the surveys as
necessary to improve their utility and minimize the burden on
respondents. In making its decision about the scope and frequency of
survey activity after the trial distribution, OSC will take appropriate
steps to assure that the collections of information are the least
burdensome necessary to accomplish agency functions and achieve program
objectives.
8. Special circumstances that require collection to be conducted in
a manner inconsistent with the guidelines in 5 C.F.R. 1320.6: These
collections will be conducted in accordance with the guidelines in 5
C.F.R. 1320.6.
9. Efforts to consult with persons outside the agency: OSC's survey
plan was developed after review of the OMB Resource Manual for Customer
Surveys. we have also consulted with several federal agencies--
including the Departments of Justice and Commerce, and the Office of
Personnel Management--and will continue these efforts. Moreover, survey
recipients will be invited to comment on the surveys during the test
period.
10. Assurance of confidentiality provided to respondents and the
basis for the assurance in statute, regulation or agency policy:
Individuals and organizations contacted will be assured of the
confidentiality of their replies under 5 U.S.C. 1212(g) and 1213(h)-
(i), 5 U.S.C. 552 (Freedom of Information Act), and 5 U.S.C. 552a,
(Privacy Act of 1974) A Privacy Act notice will appear on the surveys
or the accompanying cover letters. Moreover, survey respondents are not
required to provide their names or other identifying information on the
survey form. If this information is not supplied, the respondent cannot
be identified.
11. Justification for questions of a sensitive nature: No sensitive
information will be collected.
12. Estimates of annualized cost to the federal government and
respondents, and description of method: The costs to the federal
government of OSC's customer survey efforts are expected to consist of
mailing charges for surveys and any follow-up notices, pre-paid return
envelopes, and the associated overhead costs of document preparation,
mailing and analysis. The cost to respondents will consist of their
time in reading and responding to the survey, the value of which is
unknown.
13. Estimates of burden of collection of information: After the
trial period, if OSC decides to survey all customers in all completed
cases, the total burden on the public for completion of the four types
of surveys under this generic clearance is estimated to be 1,849 hours.
This is based upon an estimated review and completion time of 15
minutes each for three of the surveys (Attachments A, C and D) and 20
minutes for the fourth (Attachment B). Under this type of surveying,
the annual burden (rounded to the next higher whole number) is
estimated to be 620 hours in FY 1995; 599 hours in FY 1996; and 630
hours in FY 1997.
14. Reasons for changes in burden: Not applicable.
15. Collections of information for statistical use. Not applicable.
B. Collections of Information Employing Statistical Methods
As discussed above, OSC will distribute the four surveys
(Attachments A-D) on a trial basis. Based on OSC's assessment of the
results of this trial mailing, we will determine the scope and
frequency of survey activity planned for the balance of the three-year
authorization period.
OSC may determine after the trial distribution to survey all OSC
customers in cases closed between FY 1995-1997, or to survey selected
samples of customers in one (and possibly more) categories, depending
upon workload, cost, and other relevant factors. Should any of the four
surveys use statistical methods to select respondents, OSC will supply
the information specified in Items 1-5 of OMB's guidelines on
preparation of supporting statements for requests for OMB approval of
collections of information under the Paperwork Reduction act.
Attachments
Attachment A
OSC Form 48 (9/94)
OMB Control No. ______
Expiration______
Office of Special Counsel Customer Survey
The Office of Special Counsel (OSC) recently completed action on
your complaint alleging that your agency committed a prohibited
personnel practice. We closed our file in this matter for the reasons
expressed in the OSC closure letter. In order to better serve you and
other federal employees, we hope that you will take a few minutes to
answer this questionnaire and return it in the postage paid envelope.
For each question below, please circle the most appropriate
response.
1. How did you hear about OSC?
a. Friend/co-worker
b. Employee relations/personnel office
c. Inspector General's office
d. Congressional office
e. Newspaper, television or radio
f. Other (please explain) __________
2. How long after you filed your complaint did you receive a letter
acknowledging receipt of your complaint by OSC?
a. Less than one month
b. More than one month
c. I never received an acknowledgement letter from OSC
3. How long after you filed your complaint did a member of OSC's
complaint examination staff contact you?
a. Less than one month
b. More than one month
c. I was never contacted by OSC complaint examination staff
4. Did OSC's complaint examination staff member explain to you the
types of prohibited personnel practices that might apply to your case,
and OSC's authority to seek corrective action in your case?
a. Yes
b. No
c. Don't recall
5. Please describe the amount of time it took OSC to complete its
consideration of your complaint:
a. Three months or less
b. Six months
c. Nine months
d. More than nine months
e. Don't recall
6. The time it took OSC to complete its consideration of your complaint
was:
a. Longer than you expected
b. Shorter than you expected
c. About the length of time your expected
7. Enclosed with this survey is a letter from OSC explaining why we
closed your case. Do you believe this letter clearly explains why we
were unable to take further action in your case?
a. Yes
b. No
If not, how could we make it clearer? (Please explain).
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Please indicate your response to the statements in Questions 8-11 by
circling the number from 1 to 5 that best describes your response.
1=Strongly Disagree
2=Disagree
3=No Opinion
4=Agree
5=Strongly Agree
8. The OSC complaint examination staff was courteous and professional.
1
2
3
4
5
9. The OSC complaint examination staff clearly explained the role of
OSC and the OSC complaint process.
1
2
3
4
5
10. The OSC complaint examination staff kept me informed of the status
of my case.
1
2
3
4
5
11. The OSC complaint examination staff was available to answer
additional questions and accept further information from me while my
complaint was pending.
1
2
3
4
5
12. If you were satisfied with the service you received from OSC,
please tell us why.
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13. If you were dissatisfied with the service you received from OSC,
please tell us why.
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14. We invite your comments or suggestions on specific ways in which we
could improve our service.
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15. OPTIONAL. You may provide your name and case number so that OSC can
look into any concerns that you raised in this survey.
Your name: ________________
OSC case number: ____________
Thank you for contacting OSC and for taking the time to complete
this questionnaire. If you have any questions or need additional
information about our services, please call us at (800) 872-9855. Any
of our representatives will be pleased to help you.
Enclosure
Survey Comments/Suggestions (Optional)
We would be pleased to receiver any comments you may have about
this survey, including any suggestions on changes needed to make
specific questions clearer, or to otherwise improve the overall survey
for future recipients. If your comment or suggestion pertains to a
particular survey question or item, please specify the question/item
number under the column provided. Thank you.
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Question Item No. Comment suggestion
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Attachment B
OSC Form 48a (9/94)
OMB Control No. ______
Expiration ______
Office of Special Counsel Customer Survey
The Office of Special Counsel (OSC) recently completed action on
your complaint alleging a violation of the Hatch Act or that your
agency committed a prohibited personnel practice. In order to better
serve you and other federal employees, we hope that you will take a few
minutes to answer this questionnaire and return it in the enclosed paid
envelope.
For each question below, please circle the most appropriate
response.
1. How did you hear about OSC?
a. Friend/co-worker
b. Employee relations/personnel office
c. Inspector General's office
d. Congressional office
e. Newspaper, television or radio
f. Other (please explain) __________
2. Please indicate the subject matter of your case.
a. A prohibited personnel practice involving whistleblowing
b. A prohibited personnel practice not involving whistlelbowing
c. A combination of whistleblowing and other prohibited personnel
practices
d. Freedom of Information Act
e. Hatch Act
3. What was the final action taken by OSC in your case?
a. My case was investigated and closed
b. My case was investigated and settled
c. My case was investigated and brought before the U.S. Merit
Systems Protection Board
4. How long after you were notified that your case had been referred
for a full field investigation did OSC investigative staff contact you?
a. One month or less
b. More than a month
c. I was never contacted by OSC investigative staff
d. I was never notified that my case had been referred for
investigation
5. Did an OSC investigative staff member explain the role of OSC and
how the investigation would be conducted?
a. Yes
b. No
c. Don't recall
If the explanation was unclear, how could he/she have made the
explanation clearer? (Please explain).
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6. Did an OSC investigative staff member explain OSC's investigation
process and what OSC's procedures would be after the investigation was
completed?
a. Yes
b. No
c. Don't recall
If the explanation was unclear, how could he/she have made the
explanation clearer? (Please explain).
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7. Did an OSC investigative staff member ask you what your expectations
were for corrective action?
a. Yes
b. No
c. Don't recall
Please indicate your response to the statements in Questions 8-10 by
circling the number from 1 to 5 that best describes your response.
1=Strongly Disagree
2=Disagree
3=No Opinion
4=Agree
5=Strongly Agree
8. The OSC investigative staff was courteous and professional.
1
2
3
4
5
9. The OSC investigative staff kept me informed of the status of the
investigation.
1
2
3
4
5
10. The OSC investigative staff was available to answer additional
questions and accept information from me while my case was being
investigated.
1
2
3
4
5
11. Were you ever contacted by an OSC legal staff member by letter or
by telephone about your case?
a. Yes
b. No (Skip to Question 13)
c. Don't recall (Skip to Question 13)
12. When you were contacted by the OSC legal staff, were you given an
explanation of the action OSC would take in your case, the reasons for
OSC's decision to take that action, or the options available to you in
pursuing a resolution of your case?
a. Yes
b. No
c. Don't recall
d. Not applicable
If the explanation was unclear, how could it have been made clearer?
(Please explain).
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13. Did you receive periodic notification from the OSC legal staff on
the status of your case?
a. Yes
b. No
c. Don't recall
If yes, did these notifications provide adequate information about the
status of your case? (Please explain).
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14. If you received a letter from OSC informing you of the closure of
your case, do you believe that the letter (copy enclosed) clearly
explains why OSC was unable to take further action in your case?
a. Yes
b. No
c. I did not receive a closure letter from OSC.
If the explanation was unclear, how could we make it clearer?
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Please indicate your response to the statements in Questions 15-18 by
circling the number from 1 to 5 that best describes your response.
1=Strongly Disagree
2=Disagree
3=No Opinion
4=Agree
5=Strongly Agree
15. The OSC legal staff treated me in a courteous and professional
manner.
1
2
3
4
5
16. The OSC legal staff clearly explained OSC's litigation process and
procedures.
1
2
3
4
5
17. The OSC legal staff was available to answer additional questions
and accept further information from me while he/she was handling my
case.
1
2
3
4
5
18. If your case was brought before the U.S. Merit Systems Protection
Board by OSC, please indicate your response to the following statements
by circling the number from 1 to 5 that best describes your response.
(Please skip any question that is inapplicable to your case.)
(a) The OSC legal staff adequately prepared me for my deposition.
1
2
3
4
5
(b) The OSC legal staff adequately prepared me for my direct
examination at the hearing.
1
2
3
4
5
(c) The OSC legal staff adequately prepared me for my cross-
examination at the hearing.
1
2
3
4
5
If you were satisfied with the preparation you received from the OSC
legal staff, please tell us why.
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If you were dissatisfied with the preparation you received from the OSC
legal staff, please tell us why.
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19. If your case was settled before a hearing at the U.S. Merit Systems
Protection Board, were you satisfied with the settlement OSC
negotiated?
a. Yes
b. No.
c. My case was not settled
If you were satisfied with the settlement, please tell us why.
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If you were dissatisfied with the settlement, please tell us why.
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20. If you were satified overall with the service you received from
OSC, please tell us why.
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21. If you were dissatisfied overall with the service you received from
OSC, please tell us why.
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22. We invite any comments or suggestions on specific ways in which we
could improve our service.
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23. OPTIONAL: You may provide your name and case number so that OSC can
look into any concerns that you raised in this survey.
Your name: ____________________
OSC case number: ____________________
Thank you for contacting OSC and for taking the time to complete
this questionnaire. If you have any questions or need additional
information about our services, please call us at (800) 872-9855. Any
of our representatives will be pleased to help you.
Enclosure
Survey Comments/Suggestions (Optional)
We would be pleased to receive any comments you may have about this
survey, including any suggestions on changes needed to make specific
questions clearer, or to otherwise improve the overall survey for
future receipients. If your comment or suggestion pertains to a
particular survey question or item, please specify the question/item
number under the column provided. Thank you.
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Question/Item No. Comment/Suggestion
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Attachment C
OSC Form 48b
OMB Control No. ______
Expiration ______
Office of Special Counsel Customer Survey
The Office of Special Counsel (OSC) recently completed its review
of your Hatch Act complaint, or sent you a written Hatch Act advisory
opinion. In order to better serve you and others, we hope that you will
take a few minutes to answer this questionnaire and return it in the
enclosed envelope.
For each question below, please circle the most appropriate
response.
1. How did you hear about OSC?
a. Friend/co-worker
b. Employee relations/personnel office
c. Inspector General's office
d. Congressional office
e. Newspaper, television or radio
f. Other (please explain) __________
2. How long after you filed your written inquiry or complaint did you
receive a letter acknowledging receipt of your inquiry or complaint by
OSC?
a. Less than one month
b. More than one month
c. I never received an acknowledgement letter from OSC
3. How long after you sent your written inquiry or complaint did an OSC
Hatch Act staff member contact you?
a. Less than one month
b. More than one month
c. I was never contacted by OSC Hatch Act staff
4. Before you contacted OSC, did you have any knowledge of the Hatch
Act?
a. Yes
b. No
c. Don't recall
If yes, where did you get your knowledge of the Hatch Act (circle
all that apply)?
a. Agency training
b. Hatch Act booklet
c. Newspapers, television or radio
d. Other (please explain) __________
5. Please describe the amount of time it took OSC to complete its
consideration of your written inquiry or complaint:
a. Three months or less
b. Six months
c. Nine months
d. More than nine months
e. Don't recall
6. The time it took OSC to complete its consideration of your written
inquiry or complaint was:
a. Longer than you expected
b. Shorter than you expected
c. About the length of time you expected.
7. Enclosed with this survey is a letter from OSC explaining how the
Hatch Act applies to your particular inquiry or complaint. Do you
believe this letter clearly explains the law and answers your
questions?
a. Yes
b. No
If not, how could we make it clearer? (Please explain). ____________
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Please indicate your response to the statements in Questions 8-11 by
circling the number from 1 to 5 that best describes your response.
1=Strongly Disagree
2=Disagree
3=No Opinion
4=Agree
5=Strongly Agree
8. The OSC Hatch Act staff was courteous and professional.
1
2
3
4
5
9. The OSC Hatch Act staff clearly explained the role of OSC and its
process for reviewing written inquiries or complaints.
1
2
3
4
5
10. The OSC Hatch Act staff responded promptly to questions about the
status of my written inquiry or complaint.
1
2
3
4
5
11. The OSC Hatch Act staff was available to answer additional
questions and accept information from me while my written inquiry or
complaint was pending
1
2
3
4
5
12. If you were satisfied with the service you received from OSC,
please tell us why.
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----------------------------------------------------------------------
----------------------------------------------------------------------
13. If you were dissastisfied with the service you received from OSC,
please tell us why.
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----------------------------------------------------------------------
----------------------------------------------------------------------
14. We invite any comments or suggestions on specific ways in which we
could improve our service.
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----------------------------------------------------------------------
15. OPTIONAL: You may provide your name and case number so that OSC can
look into any concerns that you raised in this survey.
Your name: ____________
OSC case number: ____________
Thank you for contacting OSC and for taking the time to complete
this questionnaire. If you have any questions or if you need additional
information about our services, please call us at (800) 85-HATCH. Any
of our representatives will be pleased to help you
Enclosure
Survey Comments/Suggestions (Optional)
We would be pleased to receive any comments you may have about this
survey, including any suggestions on changes needed to make specific
questions clearer, or to otherwise improve the overall survey for
future recipients. If your comment or suggestion pertains to a
particular survey question or item, please specify the question/item
number under the column provided. Thank you.
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Question/Item No. Comment/Suggestion
------------------------------------------------------------------------
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Attachment D
OSC Form 48c
OMB Control No. ______
Expiration______
Office of Special Counsel Customer Survey
The Office of Special Counsel (OSC) recently completed its review
of your disclosure alleging a violation of law, rule, or regulation, or
that your agency committed fraud, waste, or abuse. We closed our file
in this matter for the reasons expressed in the enclosed letter. In
order to better serve you and other federal employees, we hope that you
will take a few minutes to answer this questionnaire and return it to
us in the enclosed postage paid envelope.
For each question below, please circle the most appropriate
response.
1. How did you hear about OSC?
a. Friend/co-worker
b. Employee relations/personnel office
c. Inspector General's office
d. Congressional office
e. Newspaper, television or radio
f. Other (Please explain) __________
2. How long after you made your disclosure did you receive a letter
acknowledging receipt of the information you provided to OSC?
a. Less than one month
b. More than one month
c. I never received an acknowledgement letter from OSC
3. How long after you made your disclosure did a member of the OSC
disclosure review staff contact you?
a. Less than one month
b. More than one month
c. I was never contacted by OSC disclosure review staff
4. Did an OSC disclosure review staff member inform you that OSC's
authority to act on your disclosure was limited by law to facilitating
between you and the agency, requiring the agency to investigate your
concerns, and making any agency improprieties public?
a. Yes
b. No
c. Don't recall
5. Enclosed with this survey is a letter from OSC explaining the
disposition of your case. Do you believe this letter clearly explains
the actions that were taken in your case?
a. Yes
b. No
If not, how could we make it clearer? (Please explain).
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----------------------------------------------------------------------
----------------------------------------------------------------------
Please indicate your response to statements in Questions 6-9 by
circling the number from 1 to 5 that best describes your response.
1=Strongly Disagree
2=Disagree
3=No Opinion
4=Agree
5=Strongly Agree
6. The OSC disclosure review staff was courteous and professional.
1
2
3
4
5
7. The OSC disclosure review staff clearly explained the role of OSC
and the OSC disclosure process.
1
2
3
4
5
8. The OSC disclosure review staff kept me informed of the status of my
case.
1
2
3
4
5
9. The OSC disclosure review staff was available to answer additional
questions and accept further information from me while my case was
pending.
1
2
3
4
5
10. If you were satisfied with the service you received from OSC,
please tell us why.
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
11. If you were dissatisfied with the service you received from OSC,
please tell us why.
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
12. We invite any comments or suggestions on specific ways in which we
could improve our service.
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
13. OPTIONAL: You may provide your name and case number so that OSC can
look into any concerns that you raised in this survey.
Your name:-------------------------------------------------------------
OSC case number:-------------------------------------------------------
Thank you for contacting OSC and for taking the time to complete this
questionnaire. If you have any questions or if you need additional
information about our services, please call us at (800) 572-2249. Any
of our representatives will be pleased to help you.
Enclosure
Survey Comments/Suggestions (Optional)
We would be pleased to receive any comments you may have about this
survey, including any suggestions on changes needed to make specific
questions clearer, or to otherwise improve the overall survey for
future recipients. If your comment or suggestion pertains to a
particular survey question or item, please specify the question/item
number under the column provided. Thank you.
------------------------------------------------------------------------
Question/Item No. Comment/Suggestion
------------------------------------------------------------------------
------------------------------------------------------------------------
Attachment E
Estimated Burden Hours for OSC Collections of Information: FY 1995-1997
A. Trial Distribution of Written Customer Satisfaction Surveys
(Qualitative Data)
FY 1995:
The survey at Attachment A will be sent on a trial basis
to approximately 40 individuals\1\ whose cares containing allegations
of prohibited personnel practices were completed by the Complaints
Examining Unit in FY 1994. The survey package will take an estimated 15
minutes to complete. The total annual burden for this collection will
be 10 hours.
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\1\Ten federal employees at each of the following four grade
levels, randomly selected from OSC computer listings of matters
completed in FY 1994: (1) technical/support/clerical (1-8); (2)
professional/administrative/clerical (9-11); (3) mid-level (12-14);
and (4) managerial (15-SES).
---------------------------------------------------------------------------
The survey at Attachment B will be sent on a trial basis
to approximately 50 individuals\2\ whose cases containing allegations
of prohibited personnel practices or hatch Act violations were
completed in FY 1994 after full field investigations and review by the
Prosecution Division. The survey package will take an estimated 20
minutes to complete. The total annual burden for this collection will
be 17 hours.
---------------------------------------------------------------------------
\2\Same as Fn. 3, with 10 additional individuals selected from
matters involving provisions of the Hatch Act applicable to state
and local governments.
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The survey at Attachment C will be sent on a trial basis
to approximately 50 individuals\3\ who received written Hatch Act
advisory opinions, or whose Hatch Act complaints were resolved without
a full field investigation, in FY 1994. The survey package will take an
estimated 15 minutes to complete. The total annual burden for this
collection will be 13 hours.
---------------------------------------------------------------------------
\3\See Fn. 4.
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The survey at Attachment D will be sent to approximately
40 individuals\4\ whose disclosures of possible wrongdoing by federal
agencies were acted upon by the Disclosure Unit In FY 1994. The survey
package will take an estimated 15 minutes to complete. The total annual
burden for this collection will be 10 hours.
---------------------------------------------------------------------------
\4\See Fn. 3.
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B. Written Customer Satisfaction Surveys (Qualitative Data)
Following analysis of the results of the trial distribution of
surveys described above, OSC will decide on the scope and frequency of
surveys to be sent to the four categories of customers listed above in
cases completed by the agency during FY 1995-1997. The scope and
frequency of OSC's customer service activity will be decided after
consideration of workload, cost, and other relevant factors.
Note: The following projections represent maximum annual burdens
for OSC customer survey efforts (rounded to the next higher whole
number). They have been projected using the assumption that OSC
surveys all customers in each of the four categories.
FY 1994:
The survey at Attachment A will be sent to individuals
whose cases containing allegations of prohibited personnel practices
have been completed by the Complaints Examining Unit in FY 1995.
Approximately 1,365 such matters are expected to be completed in FY
1995. The survey package will take an estimated 15 minutes to complete.
The total annual burden for this collection is expected to be 342
hours.
The survey at Attachment B will be sent to individuals
whose cases containing allegations of prohibited personnel practices or
Hatch Act violations have been completed in FY 1995 after full field
investigations and review by the Prosecution Division. Approximately
252 such matters are expected to be completed in FY 1995. The survey
package will take an estimated 20 minutes to complete. The total annual
burden for this collection is expected to be 84 hours.
The survey at Attachment C will be sent to individuals who
have received written Hatch Act advisory opinions, or whose Hatch Act
complaints have been resolved without a full field investigation, in FY
1995. Approximately 417 such matters are expected to be completed in FY
1995. The survey package will take an estimated 15 minutes to complete.
The total annual burden for this collection is expected to be 105
hours.
The survey at Attachment D will be sent to individuals
whose disclosures of possible wrongdoing by federal agencies have been
acted upon by the Disclosure Unit in FY 1995. Approximately 154 such
matters are expected to be completed in FY 1995. The survey package
will take an estimated 15 minutes to complete. The total annual burden
for this collection is expected to be 39 hours.
FY 1996:
The survey at Attachment A will be sent to individuals
whose cases containing allegations of prohibited personnel practices
have been completed by the Complaints Examining Unit in FY 1996.
Approximately 1,435 such matters are expected to be completed in FY
1996. The survey package will take an estimated 15 minutes to complete.
The total annual burden for this collection is expected to be 359
hours.
The survey at Attachment B will be sent to individuals
whose cases containing allegations of prohibited personnel practices or
Hatch Act violations have been completed in FY 1996 after full field
investigations and review by the Prosecution Division. Approximately
265 such matters are expected to be completed in FY 1996. The survey
package will take an estimated 20 minutes to complete. The total annual
burden for this collection is expected to be 89 hours.
The survey at Attachment C will be sent to individuals who
have received written Hatch Act advisory opinions, or whose Hatch Act
complaints have been resolved without a full field investigation, in FY
1996. Approximately 438 such matters are expected to be completed in FY
1996. The survey package will take an estimated 15 minutes to complete.
The total annual burden for this collection is expected to be 110
hours.
The survey at Attachment D will be sent to individuals
whose disclosures of possible wrongdoing by federal agencies have been
acted upon by the Disclosure Unit in FY 1996. Approximately 162 such
matters are expected to be completed in FY 1996. The survey package
will take an estimated 15 minutes to complete. The total annual burden
for this collection is expected to be 41 hours.
FY 1997:
The survey at Attachment A will be sent to individuals
whose cases containing allegations of prohibited personnel practices
have been completed by the Complaints Examining Unit in FY 1997.
Approximately 1,510 such matters are expected to be completed in FY
1997. The survey package will take an estimated 15 minutes to complete.
The total annual burden for this collection is expected to be 378
hours.
The survey at Attachment B will be sent to individuals
whose cases containing allegations of prohibited personnel practices or
Hatch Act violations have been completed in FY 1997 after full field
investigations and review by the Prosecution Division. Approximately
280 such matters are expected to be completed in FY 1997. The survey
package will take an estimated 20 minutes to complete. The total annual
burden for this collection is expected to be 94 hours.
The survey at Attachment C will be sent to individuals who
have received written Hatch Act advisory opinions, or whose Hatch Act
complaints have been resolved without a full field investigation, in FY
1997. Approximately 460 such matters are expected to be completed in FY
1997. The survey package will take an estimated 15 minutes to complete.
The total annual burden for this collection is expected to be 115
hours.
The survey at Attachment D will be sent to individuals
whose disclosures of possible wrongdoing by federal agencies have been
acted upon by the Disclosure Unit in FY 1997. Approximately 171 such
matters are expected to be completed in FY 1997. The survey package
will taken an estimated 15 minutes to complete. The total annual burden
for this collection is expected to be 43 hours.
C. Yearly Total Burden Estimates For OSC Information Collections
FY 1995: 620 hours
FY 1996: 599 hours
FY 1997: 630 hours
Total: 1,849 hours
[FR Doc. 94-24099 Filed 9-28-94; 8:45 am]
BILLING CODE 0000-00-M
