[Federal Register Volume 63, Number 171 (Thursday, September 3, 1998)]
[Notices]
[Pages 47044-47045]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-23812]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
October 19, 1998. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern
Records Programs (NWM), National Archives and Records Administration,
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301)713-
7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape,
[[Page 47045]]
and other media. To control this accumulation, agency records managers
prepare schedules proposing retention periods for records and submit
these schedules for NARA approval, using the Standard Form (SF) 115,
Request for Records Disposition Authority. These schedules provide for
the timely transfer into the National Archives of historically valuable
records and authorize the disposal of all other records after the
agency no longer needs the records to conduct its business. Some
schedules are comprehensive and cover all the records of an agency or
one of its major subdivisions. Most schedules, however, cover records
of only one office or program or a few series of records. Many of these
update previously approved schedules, and some include records proposed
as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Justice, United States Marshals Service, Air
Operations Group (N1-527-98-1, 14 items, 14 temporary items). Records
relating to the maintenance and operation of USMS-owned aircraft used
in the transportation of prisoners and deportable aliens, including
aircraft maintenance instructions, correspondence, and log books.
2. Department of State (N1-76-98-1, 1 item, 1 temporary item).
Duplicate copies of records of the Mixed Claims Commission, United
States and Germany, 1922-1939. Records consist of minutes and awards
and decisions.
3. Federal Communications Commission, Mass Media Bureau (N1-173-98-
4), 1 item, 1 temporary item). Reduction in retention period for
Returned Broadcast Applications, which have previously been approved
for disposal. Returned Broadcast Applications are applications that
have been reviewed and not accepted for official FCC filing purposes,
and are subsequently returned to the sender.
4. National Imagery and Mapping Agency, Agency-wide (N1-537-98-1,
25 items, 25 temporary items). Office administrative files consisting
of calendars and schedules, office inspection and survey files, reading
files, position descriptions, personnel locators, and classified
material accountability forms.
5. Occupational Safety and Health Review Commission, Office of the
Executive Secretary (N1-455-98-1, 1 item, 1 temporary item). Audiotape
recordings (cassettes) of Commission meetings attended by the
Commissioners and agency legal staff to discuss particular cases. These
recordings are made pursuant to instructions in the 1977 Sunshine Act,
5 U.S.C. 552b. Minutes of the Commissioner's meetings were previously
approved for permanent retention.
6. Tennessee Valley Authority (N1-142-98-6, 3 items, 1 temporary
item). Records created in administering four conferences, 1979-1982.
Transcripts, models, studies, and papers are proposed for permanent
retention.
Dated: August 27, 1998.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 98-23812 Filed 9-2-98; 8:45 am]
BILLING CODE 7515-01-P
