[Federal Register Volume 63, Number 189 (Wednesday, September 30, 1998)]
[Notices]
[Pages 52303-52304]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-26131]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
-----------------------------------------------------------------------
SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
November 16, 1998. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern
Records Programs (NWM), National Archives and Records Administration,
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301)713-
7110. E-mail:records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs the records to conduct its business. Some schedules are
comprehensive and cover all the records of an agency or one of its
major subdivisions. Most schedules, however, cover records of only one
office or program or a few series of records. Many of these update
previously approved schedules, and some include records proposed as
permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Air Force, Agency-wide (N1-AFU-98-1, 2 items,
2
[[Page 52304]]
temporary items). Community College of the Air Force course description
records, which were previously approved for disposal, and applied
science degree program development records. Records include course
charts, instruction plans, and other records describing lower-level
college courses as well as program objectives, specialty training
standards, lists of preferred electives, and related records used to
develop lower-level college programs in applied science.
2. Department of the Air Force, Agency-wide (N1-AFU-98-2, 2 items,
2 temporary items). Job safety training records, which document the
issuance of personal protective equipment and the briefing and training
of personnel on such matters as emergency telephone numbers, safety
belt use, manual lifting guidance, and mishap reporting procedures.
3. Department of the Air Force, Agency-wide (N1-AFU-98-3, 3 items,
3 temporary items). Records containing weapons and communications
security serial number data, which were previously approved for
disposal. They include serial number images identified by National
Stock Number, serial number electronic transaction images, and related
reports and listings. Proposed revisions reflect a new automated
reporting process.
4. Department of Health, Education, and Welfare; Office of
Education; Division of International Education; International Education
Relations Branch (N1-12-98-1, 3 items, 3 temporary items). Records,
dating from 1940 to 1962, of the former International Education
Relations Branch relating to UNESCO and the Organization of American
States. These records document administrative support for nonfederal
organizations.
5. Department of Labor, Bureau of Labor Statistics, Office of
Employment and Unemployment Services (N1-257-98-1, 8 items, 7 temporary
items). Survey instruments, data files, and other records used in
conducting a time use survey of randomly selected respondents to study
how to estimate the amount of nonmarket work performed in the United
States.
6. Department of the Treasury, General Counsel (N1-56-95-1, 3
items, 3 temporary items). Status Records of Treasury Decisions and
Regulations, which are records of the General Counsel's review of
proposed regulations. This schedule also reduces the retention period
for records relating to proposed legislation, which were previously
approved for disposal.
7. Federal Retirement Thrift Investment Board, Office of External
Affairs (N1-474-98-3, 2 items, 2 temporary items). Database extract
reports created by the Department of Labor for auditing purposes, which
are used by the Board to discover and correct erroneous information in
Thrift Savings Plan accounts.
8. General Services Administration (N1-269-98-1, 6 items, 3
temporary items). Schedule covers multiple, unrelated series of older
records stored at the Washington National Records Center. Included are
subject files of the Abaca Fiber Program, created by the Reconstruction
Finance Corporation, ca. 1942-1960 (program records are proposed for
permanent retention); administrative records created by the Farm Credit
Administration and the War Assets Administration relating to surplus
property disposal, ca. 1945-1950; and administrative and fiscal records
of the Office of the GSA Comptroller, accumulated during the 1950's.
9. Office of Science and Technology Policy (N1-429-98-1, 5 items, 5
temporary items). Residual and fragmentary records of the defunct
National Space Council now in the custody of the Office of Science and
Technology Policy. Included are e-mail, word processing, and
administrative records as well as backup tapes and e-mail
documentation.
Dated: September 24, 1998.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 98-26131 Filed 9-29-98; 8:45 am]
BILLING CODE 7515-01-P
