97-23602. Self-Regulatory Organizations; Notice of Filing of Proposed Rule Change by National Association of Securities Dealers, Inc. Relating to the Creation of New Rules 6900 Through 6970 or an Audit Trail System Owned and Operated by the National ...  

  • [Federal Register Volume 62, Number 172 (Friday, September 5, 1997)]
    [Notices]
    [Pages 47096-47105]
    From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
    [FR Doc No: 97-23602]
    
    
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    SECURITIES AND EXCHANGE COMMISSION
    
    [Release No. 34-38990; File No. SR-NASD-97-56]
    
    
    Self-Regulatory Organizations; Notice of Filing of Proposed Rule 
    Change by National Association of Securities Dealers, Inc. Relating to 
    the Creation of New Rules 6900 Through 6970 or an Audit Trail System 
    Owned and Operated by the National Association of Securities Dealers, 
    Inc.
    
    August 28, 1997.
        Pursuant to Section 19(b)(1) of the Securities Exchange Act of 1934 
    (``Act''), 15 U.S.C. 78s(b)(1), notice is hereby given that on August 
    25, 1997,\1\ the National Association of Securities Dealers, Inc. 
    (``NASD'') filed with the Securities and Exchange Commission (``SEC'' 
    or ``Commission'') the proposed rule change as described in Items I, 
    II, and III below, which Items have been prepared by NASD Regulation, 
    Inc. (``NASDR''). The Commission is publishing this notice to solicit 
    comments on the proposed rule change from interested persons.
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        \1\ The proposal was originally filed on July 29, 1997, but was 
    subsequently amended on August 25, 1997.
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    I. Self-Regulatory Organization's Statement of the Terms of Substance 
    of the Proposed Rule Change
    
        NASD Regulation is proposing new Rules 6900 through 6970 of the 
    Conduct Rules of the NASD, relating to an audit trail system owned and 
    operated by the NASD that is designed to capture order information 
    reported by members for integration with The Nasdaq Stock Market, Inc. 
    (``Nasdaq'') quote information and trade information reported to the 
    Automated Confirmation Transaction Service (``ACT'') in order to 
    provide the Association with an accurate time sequenced record of 
    orders and transactions. Below is the text of the proposed rule change. 
    Proposed new language is underlined.
    
    3110. Books and Records
    
    * * * * *
        (c) Each member that acts as a market maker in an equity security 
    quoted in the Nasdaq system shall record, with respect to each order 
    for such security that is received and executed at its trading 
    department, an identification of each registered person who executes 
    the order.
    * * * * *
    
    6900. Order Audit System
    
    6910. Definitions
    
        For purposes of the Rules 6900 through 6970:
        (a) Terms shall have the same meaning as those defined in the By-
    Laws and other rules of the Association, unless otherwise specified.
        (b) ``Association'' shall mean the National Association of 
    Securities Dealers, Inc. and its two subsidiaries, NASD Regulation, 
    Inc. and The Nasdaq Stock Market, Inc.
        (c) ``Customer'' shall mean a person other than a broker or dealer.
        (d) ``ACT'' shall mean the Automated Confirmation Transaction 
    Service operated by Nasdaq, Inc.
        (e) ``Index Arbitrage Trade'' shall mean an arbitrage trading 
    strategy involving the purchase or sale of a ``basket'' or group of 
    securities in conjunction with the purchase or sale, or intended 
    purchase or sale, of one or more cash-settled options or futures 
    contracts on index stock groups, or options on any such futures 
    contracts in an attempt to profit by the price difference, as further 
    defined in New York Stock Exchange Rule 80A.
        (f) ``Order'' shall mean any oral, written, or electronic 
    instruction to effect a transaction in a Nasdaq equity security that is 
    received by a member from another person for handling or execution, or 
    that is originated by a department of a member for execution by the 
    same or another member, other than any such instruction to effect a 
    proprietary transaction originated by a trading desk in the ordinary 
    course of a member's market making activities.
        (g) ``Order Audit System'' shall mean the automated system owned 
    and operated by the Association that is designed to capture Order 
    information reported by members for integration with trade information 
    reported to ACT and quotation information disseminated by members in 
    order to provide the Association with an accurate time sequenced record 
    of orders and transactions.
        (h) ``Program Trade'' shall mean a trading strategy involving the 
    related purchase or sale of a group of 15 or
    
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    more securities having a total market value of $1 million or more, as 
    further defined in New York Stock Exchange Rule 80A.
        (i) ``Reporting Agent'' shall mean a member that enters into any 
    agreement with another member pursuant to which the Reporting Agent 
    agrees to fulfill such member's obligations under Rule 6950.
        (j) ``Reporting Member'' shall mean a member that receives or 
    originates an Order.
    
    6920. Applicability
    
        (a) Unless otherwise indicated, the requirements of Rules 6910 
    through 6970 are in addition to the requirements contained in the By-
    Laws and other rules of the Association.
        (b) Unless otherwise indicated, the requirements of Rules 6910 
    through 6970 shall apply to all brokers and dealers admitted to 
    membership in the Association and to their associated persons.
        (c) Unless otherwise indicated, the requirements of Rules 6910 
    through 6970 shall apply to all executed or unexecuted Orders for 
    equity securities traded in The Nasdaq Stock Market.
    
    6930. Synchronization of Member Business Clocks
    
        Each member shall synchronize its business clocks that are used for 
    purposes of recording the date and time of any event that must be 
    recorded pursuant to the By-Laws or other rules of the Association, 
    with reference to a time source as designated by the Association, and 
    shall maintain the synchronization of such business clocks in 
    conformity with such procedures as are prescribed by the Association.
    
    6940. Recording of Order Information
    
        (a) Procedures:
        (1) Subject to the terms and conditions contained in Rules 6910 
    through 6970, each Reporting Member shall:
        (A) immediately following receipt or origination of an Order, 
    record each item of information described in paragraph (b) of this Rule 
    that applies to such Order, and record any additional information 
    described in paragraph (b) immediately after such information is 
    received or becomes available; and
        (b) immediately following the transmission of an Order to another 
    member, or from one department to another within the same member, 
    record each item of information described in paragraph (b) of this Rule 
    that applies with respect to such transmission.
        (2) Each required record of the time of an event shall be expressed 
    in terms of hours, minutes and seconds.
        (3) Each Reporting Member shall, by the end of each business day, 
    record each item of information required to be recorded under this Rule 
    in such electronic form as is prescribed by the Association from time 
    to time.
        (b) Order information required to be recorded under this Rule 
    includes:
        1. an order identifier assigned to the Order by the Reporting 
    Member that uniquely identifies the Order for the date it was received;
        2. the identification symbol assigned by the Association to the 
    security to which the Order applies;
        3. the member identification symbol assigned by the Association to 
    the Reporting Member;
        4. the identification of any department and any registered person 
    who receives the Order directly from a customer;
        5. where the Order is originated by a Reporting Member, the 
    identification of the department of the member that originates the 
    Order;
        6. where the Reporting Member is a party to an agreement described 
    in Rule 6950(c), the identification of the Reporting Agent;
        7. the number of shares to which the Order applies;
        8. the designation of the Order as a buy or sell order;
        9. the designation of the Order as a short sale order;
        10. the designation of the Order as a market order, limit order, 
    stop order or stop limit order;
        11. any limit or stop price prescribed in the Order;
        12. the date on which the Order expires;
        13. the time limit during which the Order is in force;
        14. any request by a customer that an order not be displayed, or 
    that a block size order be displayed, pursuant to Rule 11Ac1-4(c) under 
    the Securities Exchange Act of 1934;
        15. any minimum quantity of shares required for execution;
        16. special handling requests, specified by the Association for 
    purposes of this Rule;
        17. the date and time the Order is originated or received by a 
    Reporting Member;
        18. an identification of the Order as related to a Program Trade or 
    an Index Arbitrage Trade;
        19. the type of account, i.e., retail, wholesale, employee, or 
    proprietary, for which the Order is submitted;
        20. where a Reporting Member transmits an Order to another 
    department within the member: (A) the order identifier assigned to the 
    Order by the Reporting Member, (B) the member identification symbol 
    assigned by the Association to the Reporting Member, (C) the date the 
    Order was first originated or received by the Reporting Member, (D) an 
    identification of the department to which the Order was transmitted, 
    and (E) the date and time the Order was received by that department;
        21. when a Reporting Member transmits an Order to another member: 
    (A) the order identifier assigned to the Order by the Reporting Member, 
    (B) the member identification symbol assigned by the Association to the 
    Reporting Member, (C) the member identification symbol assigned by the 
    Association to the member to which the Order is transmitted, (D) the 
    date the Order was first originated or received by the Reporting 
    Member, (E) the date and time the Order is transmitted, and (F) the 
    number of shares to which the transmission applies.
        22. when a Reporting Member receives an Order from another member, 
    in addition to all other applicable information items that apply with 
    respect to such Order: (A) the order identifier assigned to the Order 
    by the member that transmits the Order, (B) the member identification 
    symbol assigned by the Association to the member that transmits the 
    Order, and (C) the date the Order was first originated or received by 
    the member that transmits the Order;
        23. when a Reporting Member modifies or receives a modification to 
    the terms of the Order, in addition to all other applicable information 
    items (including a new order identifier) that would apply as if the 
    modified Order were originated or received at the time of the 
    modification: (A) the order identifier assigned to the Order by the 
    Reporting Member prior to the modification, (B) the date and time the 
    modifications was originated or received, and (C) the date the Order 
    was first originated or received by the Reporting Member.
        24. when the Reporting Member cancels or receives a cancellation of 
    an Order, in whole or in part: (A) the order identifier assigned to the 
    Order by the Reporting Member, (B) the member identification symbol 
    assigned by the Association to the Reporting Member, (C) the date the 
    Order was first originated or received by the Reporting Member, (D) the 
    date and time the cancellation was originated or received, (E) if the 
    open balance of an Order is canceled after a partial execution, the 
    number of shares canceled, and (F) whether the Order was canceled on 
    the
    
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    instruction of a customer or the Reporting Member; and
        25. when an Order is executed, in whole or in part: (A) the order 
    identifier assigned to the Order by the Reporting Member, (B) the 
    member identification symbol assigned by the Association to the 
    Reporting Member, (C) the date the Order was first originated or 
    received by the Reporting Member, (D) the Reporting Member's number 
    assigned for purposes of identifying transaction data in ACT, (E) the 
    designation of the Order as fully or partially executed, (F) the number 
    of shares to which a partial execution applies and the number of 
    unexecuted shares remaining, (G) an identification of each registered 
    person who executed the Order, and (H) the date and time of execution.
    
    6950. Order Data Transmission Requirements
    
    (a) General Requirement
    
        All applicable order information required to be recorded under Rule 
    6940 shall be transmitted to the Order Audit System by each Reporting 
    Member or by a Reporting Agent pursuant to an agreement described by 
    paragraph (c) of this Rule.
    
    (b) Method of Transmitting Data
    
        (1) Order information shall be transmitted in electronic form, as 
    may be prescribed by the Association from time to time, to a receiving 
    location designated by the Association.
        (2) Each Reporting Member shall transmit to the Order Audit System 
    a report containing each applicable item of Order information 
    identified in Rule 6940(b) whenever an Order is originated, received, 
    executed, canceled, modified, or transmitted to another member or 
    another department within the member. Each report shall be transmitted 
    on the day such event occurred, or with respect to any such information 
    that is not available on such day, on the day that such information 
    fist becomes available. Order information reports may be aggregated 
    into one or more transmissions, during such business hours as may be 
    prescribed by the Association.
    
    (c) Reporting Agent Agreements
    
        (1) Any Reporting Member may enter into an agreement with a 
    Reporting Agent pursuant to which the Reporting Agent agrees to fulfill 
    the obligations of such Reporting Member under this Rule. Any such 
    agreement shall be evidenced in writing, which shall specify the 
    respective functions and responsibilities of each party to the 
    agreement that are required to effect full compliance with the 
    requirements of this Rule.
        (2) All written documents evidencing an agreement described in 
    paragraph (1) shall be maintained by each party to the agreement.
        (3) Each Reporting Member remains primarily responsible for 
    compliance with the requirements of this rule, notwithstanding the 
    existence of an agreement described in this paragraph.
    
    6960. Violation of Order Audit System Rules
    
        Failure of a member or person associated with a member to comply 
    with any of the rules or requirements of Rule 6910 through Rule 6970 
    may be considered conduct that is inconsistent with high standards of 
    commercial honor and just and equitable principles of trade, in 
    violation of Rule 2110.
    
    6970. Effective Date
    
        The requirements of the Order Audit System shall be effective in 
    accordance with the following schedule:
        (a) The requirements of Rule 6930 shall be effective on February 2, 
    1998.
        (b) The requirements of the Order Audit System shall be effective 
    on August 8, 1998 with respect to Orders that are captured by members 
    in electronic form upon or promptly after receipt (``electronic 
    order'').
        (c) The requirements of the Order Audit System shall be effective 
    on January 1, 1999 for Orders other than electronic Orders that: (i) 
    are received at the trading department of market makers in the 
    securities that are the subject of the Orders, and (ii) are executed on 
    the same day on which they are received, provided that only information 
    items (1), (2), (3), (6) through (17), (19), (22), (23), (24), and (25) 
    (other than 25(G)), specified in Rule 6940(b) shall be required to be 
    recorded and reported with respect to such Orders.
        (d) The requirements of the Order Audit System shall be effective 
    on January 31, 2000 in all respects with respect to all Orders.
        (e) The requirements of Rule 3110(c) shall be effective from 
    January 1, 1999 to January 31, 2000.
    
    II. Self-Regulatory Organization's Statement of the Purpose of, and 
    Statutory Basis for, the Proposed Rule Change
    
        In its filing with the Commission, the NASD included statements 
    concerning the purpose of and basis for the proposed rule change and 
    discussed any comments it received on the proposed rule change. The 
    text of these statements may be examined at the places specified in 
    Item IV below. NASD Regulation has prepared summaries, set forth in 
    Sections A, B, and C below, of the most significant aspects of such 
    statements.
    
    A. Self-Regulatory Organization's Statement of the Purpose of, and 
    Statutory Basis for, the Proposed Rule Change
    
    a. Summary
        The NASDR is proposing a series of rule changes (``Proposed Rule'') 
    to create a new order audit trail system (``Order Audit System'') that 
    would impose obligations on member firms to retain in electronic form 
    and to report to NASDR certain items of information with respect to 
    orders received by members relating to equity securities traded in 
    Nasdaq. This information would be integrated with transaction data 
    currently reported by members through ACT and quotation information 
    disseminated by members. In addition, related to the operation of the 
    Order Audit System, the Proposed Rules would require that member firms 
    maintain synchronization of their member clocks with a specific time 
    source designated by the Association.
        The Order Audit System will be operated by NASDR as the operating 
    subsidiary of the Association that is responsible for regulating member 
    firms and conducting surveillance of the Nasdaq Market. NASDR will 
    obtain ACT transaction data from, which is responsible for receiving 
    ACT transaction information, on a daily basis for purposes of 
    constructing an integrated audit trail of transaction and order data, 
    and members will be required to transmit ACT identifying information to 
    the Order Audit System. The combination of order data received by the 
    Order Audit System and ACT data is discussed further below.
        The Order Audit System would provide a substantially enhanced body 
    of information regarding orders and transactions that would improve the 
    NASDR's ability to conduct surveillance investigations of member firms 
    for violations of Association rules. In addition, the implementation of 
    the Order Audit System would directly fulfill one of the undertakings 
    contained in the order issued by the SEC relating to the effectuation 
    of the Association's regulatory responsibilities.\2\ Pursuant to the 
    SEC Order, the Association agreed to undertake to design and implement 
    by August 8, 1998 (or as specified by further order of the Commission) 
    an
    
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    audit trail sufficient to enable the Association to reconstruct markets 
    promptly, conduct efficient surveillance and enforce its rules. The 
    audit trail is required, subject to the Commission's approval, at a 
    minimum, to (a) provide an accurate time-sequenced record of orders and 
    transactions, beginning with the receipt of an order at the first point 
    of contact between the broker-dealer and the customer or counterparty 
    and further documenting the life of the order through the process of 
    execution, and (b) provide for market-wide synchronization of clocks 
    utilized in connection with the audit trail.
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        \2\ See, In the Matter of National Association of Securities 
    Dealers, Inc., SEC Release No. 34-37538 (August 8, 1996); 
    Administrative Proceeding File No. 3-9056 (``SEC Order'').
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        In general, the Proposed Rules would require that each member 
    receiving an order relating to equity securities traded in the Market 
    must electronically capture specified information related to the order 
    and electronically transmit this information to the Order Audit System. 
    These requirements would apply both to orders originated by customers 
    and to proprietary orders originated by a department of a member firm 
    and sent to its trading desk or to another member for execution. 
    Further, for both a customer order and an order originated by a 
    department, or desk, of a member firm, the requirement to capture and 
    transmit information would apply whenever the order is passed to 
    another department of the same firm.
        Order information would be required to be submitted in either 
    single or multiple electronic file transmissions on the same day that 
    the order, or the specific information pertaining to the order, was 
    received, originated, canceled, modified, transmitted, or executed. 
    Where information containing a particular order is not complete or 
    changes, because for example, the order is only partially executed on 
    the day that it is received, but the order remains outstanding, or if 
    the order is canceled, the additional information would be required to 
    be transmitted on the day that the information first becomes available.
        The Proposed Rules contain a special provision that allows a firm 
    to enter into an arrangement with another member pursuant to which such 
    member agrees to report order information on its behalf, in the same 
    way that firms now contract with other members to report transaction 
    data to ACT. In each case, however, the member that actually receives 
    or originates the order would remain primarily responsible for 
    fulfilling each of its obligations under the Proposed Rules.
        In addition to the recording and transmission requirements, the 
    Proposed Rules would require that members synchronize their business 
    clocks used for purposes of recording order or trade data to the 
    Association with reference to a single time designated by the 
    Association for this purpose, and that they adopt such procedures as 
    may be necessary to maintain such synchronization during each trading 
    day. This provision is designed to ensure that the times of various 
    events that are reported pursuant to the Proposed Rules are reported in 
    conjunction with a single and verifiable reference point.
        The implementation schedule for the Proposed Rules would require 
    all members to synchronize their business clocks that record times for 
    regulatory purposes pursuant to Rule 6930 by February 2, 1998. The 
    implementation schedule for the Proposed Rules contemplates that the 
    requirements would apply to all orders that are received 
    electronically, or captured in electronic form promptly after receipt, 
    as of August 8, 1998. In addition, the Proposed Rules would apply 
    January 1, 1999, a slightly later implementation date, to all orders in 
    an equity security that are received by other than electronic means at 
    the trading desk of a market maker in the security and that are 
    executed on the same day on which they are received. With respect to 
    this group of orders, however, the information required to be 
    electronically recorded and transmitted to the Order Audit System is 
    limited to items of information that are expected to be readily 
    available at the trading desk. These items are enumerated in Rule 
    6970(c). The proposed implementation schedule would be completed on 
    January 31, 2000, when the Proposed Rules would apply in all respects 
    to all Orders.
        Based on extensive consultation with members and regulators and on 
    its own analysis, NASDR believes that, given the substantial initial 
    investments that will be required by member firms to comply with the 
    proposed requirements, and in light of other substantial systems costs 
    that members have been and will be required to make during the next 
    several years, it is appropriate to limit the initial application of 
    the rules. Where members already are capturing order information 
    electronically, the proposal will require that members alter their data 
    processing systems as necessary in order to permit recording all the 
    items required by the rules and to transmit this information to the 
    Order Audit System.
        The proposed January 1, 1999 inclusion of orders received by market 
    makers at their trading desks is based on the critical role that market 
    makers play in the market for Nasdaq securities, and the important 
    regulatory interest in assuring that the processing of orders by market 
    makers complies with all applicable requirements. The limitation of the 
    elements that must be recorded recognizes, however, that some 
    information may not be readily available at the trading desk, and that 
    an orderly and efficient implementation of the Order Audit System with 
    respect to market maker telephone orders could be impeded by 
    immediately requiring the manual recordation of all the data elements. 
    In connection with market maker orders, one item of information, the 
    identity of the trader who executes a market maker order, is not being 
    required initially because of the additional time that would be 
    required to manually input long identification numbers in connection 
    with each transaction. However, a temporary amendment to Rule 3110 is 
    being proposed that would require that the member record the identity 
    of traders executing orders sent to market maker trading desks. This 
    provision would ensure that information that could be important for 
    regulatory purposes will be available to regulators upon request.
        The limitation to orders that are received and executed on the same 
    day reflects the expectation that compliance burdens will be relatively 
    less when members are contemporaneously being required to provide 
    transaction reports related to the same security following the 
    availability of such additional information.
        Rule 6970 proposes to apply the Order Audit System requirements on 
    January 31, 2000 in all respects to all orders. NASDR solicits comment 
    on this issue, based on system changes or other factors that would 
    apply to members that do not presently maintain systems for electronic 
    receipt and routing, and on any associated cost estimates.
    b. Section by Section Discussion
        Rule 6910--Definitions. Rule 6910 prescribes the definitions that 
    apply to each of the other rules pertaining to the Order Audit System. 
    Paragraph (a) provides that, unless otherwise defined, terms have the 
    same meanings assigned to them in the By-Laws and other rules of the 
    Association.
        The term Order is defined by paragraph (f) to include any oral, 
    written, or electronic instruction to effect a transaction in a Nasdaq 
    equity security that is either originated by a member or received by a 
    member for handling or execution. The definition is not intended to 
    apply to communications that involve only ``indications of interest'' 
    or discussions that are prefatory to the determination
    
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    of the sender of the order to instruct the member to execute or attempt 
    to execute a transaction. At the same time, because the definition 
    includes orders that are received for ``handling,'' it would include 
    instructions that may not be capable of being executed immediately or 
    fully executed at one time, but may instead require negotiation with 
    market makers or other firms, or may require execution in a series of 
    separate transactions.
        The definition applies to orders that are received from public 
    customers and from other broker-dealers. It would include orders 
    originated by affiliates of a member and sent to that member, including 
    for example, an order originated by a registered investment company 
    sent to its affiliated broker-dealer. In addition, it applies to orders 
    that are originated by one department of a member and transmitted to 
    another department of the member, e.g., an order that is originated by 
    an institutional sales desk and transmitted to a trading desk or sent 
    to another member. The definition would include, among others, all 
    orders that member firms are obligated to execute under the terms of 
    the ``Firm Quote Rule'' (Rule 11Ac1-1 under the Securities Exchange Act 
    of 1934). The term expressly would not include, however, a proprietary 
    transaction originated by a trading desk in the ordinary course of a 
    member's market making activities.
        The definition of Reporting Member in paragraph (j) describes the 
    members who are subject to the requirements simply as members that 
    receive or originate Orders. The definition includes members who 
    receive Orders from public customers as well as from other members. In 
    conjunction with the definition of ``Order'', this definition makes 
    clear that all Orders from public customers, from other securities 
    firms, and those that are originated in-house are subject to the 
    requirements of the Proposed Rules.
        Paragraph (e) defines the term Index Arbitrage Trade to refer to an 
    arbitrage trading strategy involving the purchase or sale of a group of 
    securities in conjunction with the actual or intended purchase or sale 
    of one or more cash-settled options, futures contracts on stock 
    indexes, or options on such futures contracts in an attempt to profit 
    by the price difference. The term Program Trade in paragraph (h) is 
    defined to refer to a trading strategy involving the related purchase 
    or sale of a group of 15 or more securities with a market value of at 
    least $1 million. Both definitions generally track the related 
    definitions in, and are further defined by reference to, New York Stock 
    Exchange Rule 80A. The definitions are relevant to the information 
    recording requirements of Rule 6940, described below, that pertain to 
    Orders that are part of an index arbitrage or program trade.
        The term Report Agent is defined to include members that agree with 
    other members to fulfill the reporting obligations of Rule 6950 on the 
    other member's behalf and is specifically relevant to Rule 6950(c), 
    discussed further below, which permits the use of such agreements, 
    subject to certain conditions.
        Rule 6930--Synchronization of member business clocks. The 
    reliability and usefulness of the Order Audit System will depend on the 
    ability of NASDR to require that the business clocks of member firms 
    that are required to record audit trail data are appropriately 
    synchronized. The requirement for such synchronization is a specified 
    element of the undertakings contained in the SEC Order. Because the 
    determination of whether members have complied with various rules and 
    standards to which they are subject, including among others, best 
    execution obligations, compliance with the obligation to honor firm 
    quotes, and prohibitions on frontrunning customer orders, depends 
    critically on establishing with reasonable confidence the time at which 
    Order information is received, the synchronization requirement is a 
    necessary and integral part of the Order Audit System. This requirement 
    is important both with respect to synchronization of clocks within a 
    member firm as well as with respect to market-wide synchronization 
    across member firms.
        Proposed Rule 6930 provides that each member shall synchronize its 
    business clocks that are used for purposes of recording and reporting 
    Order, transaction, or related data required by the By-Laws or other 
    rules of the Association, with reference to a specific time source as 
    designated by the Association. The rule further requires that each 
    member firm maintain the synchronization of such clocks in conformity 
    with such procedures as the Association may prescribe. Accordingly, the 
    rule would apply the synchronization requirement to recording and 
    reporting of information to the Order Audit System, to ACT, or to other 
    requirements that the Association may adopt pertaining to transmission 
    of Order and transaction data.
        Presently, members and electronic communication networks and 
    service bureaus use a variety of methods for synchronizing business 
    clocks. These methods range from manual synchronization based on time 
    derived from local time sources to subscription to commercial providers 
    of satellite services that programmatically update computers with 
    accurate time. Accordingly, the degree of accuracy of recorded times 
    may vary significantly among member firms.
        In implementing this requirement, NASDR would designate, through 
    Notices to Members or other appropriate means, as appropriate sources 
    one or more satellite time scales that are generally recognized and 
    widely followed for commercial purposes. For example, the National 
    Institute of Standards and Technology (NIST) and U.S. Naval Observatory 
    maintain time scales that are essentially equivalent, i.e., they are 
    maintained within a very small fraction of a second of each other.\3\ 
    The designation of reference sources such as these should provide to 
    both members and investors an efficient means for confirming the 
    accuracy and reliability of business clocks that are used for trading 
    and reporting purposes.\4\
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        \3\ See Proceedings of the Institute of Electrical and 
    Electronics Engineers, Time and Frequency Information in 
    Telecommunications Systems Standardized by Federal Standard 1002A, 
    Volume 79, No. 7 (July 1991).
        \4\ For example, a member or investor can obtain through the 
    Internet information concerning the NIST's Automated Computer Time 
    Service. This service provides to users the ability to synchronize 
    business clocks programmatically with time maintained by NIST. The 
    NIST Website can be accessed at http://www.bldrdoc.gov/timefreq/
    service/acts.htm.
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        The obligation to maintain the synchronization of business clocks 
    will be ongoing. It is intended that any policies and procedures 
    adopted by NASDR in this respect will require that the accuracy of 
    clocks be resynchronized on at least a daily basis. NASDR also 
    anticipates that compliance examinations would include a review for the 
    existence of adequate procedures and checks to fulfill this obligation, 
    as well as testing the degree of accuracy of clocks that are used for 
    providing audit trail information against the time reference that is 
    designated by NASDR.
        Pursuant to the proposed rule, each such recorded time would need 
    to be synchronized with a designated time and recorded in hours, 
    minutes, and seconds. NASDR will provide further guidance, prior to the 
    effective date of the Proposed Rules, as to the specific standard of 
    accuracy that will need to be maintained, given existing technology and 
    the requirement that times be recorded in seconds. NASDR expects to 
    review carefully member firms' compliance with these requirements,
    
    [[Page 47101]]
    
    given the importance of accurate time recordation to the integrated 
    audit trail.
        As discussed below, the proposed effective date of the 
    synchronization requirement is February 2, 1998, prior to the 
    effectiveness of the other Proposed Rules.
        Rule 6940--Recording of Order information. Rule 6940 prescribes the 
    specific items of Order data that are required to be recorded by each 
    Reporting Member. Paragraph (a)(1)(A) specifically requires that each 
    Reporting Member shall, immediately following receipt of origination of 
    an Order, record each applicable item of information listed in 
    paragraph (b) of the rule. In addition, where specified information is 
    not available at the time that the Order is received, or if information 
    that has been received changes, the rule would require that such 
    information be immediately recorded when it is received. For example, 
    if the Order is canceled, this information would necessarily need to be 
    separately recorded when received.
        Paragraph (a)(1)(B) provides that when a member transmits an Order 
    to another member, or from one department to another, each item of 
    information described in paragraph (b) that applies with respect to 
    such transmission must be recorded.
        Under paragraph (a)(2), each required record of the time of an 
    event, including the time of receipt or transmission within a member or 
    to another member, must be expressed in terms of hours, minutes, and 
    seconds. The recorded times will be subject to the synchronization 
    requirements, described above.
        Finally, pursuant to paragraph (a)(3), each item of information 
    that is not initially recorded electronically, or that is not recorded 
    electronically in an appropriate form, must be recorded in such 
    electronic form as is prescribed by the Association, before the end of 
    the business day on which the information is received. The rule would 
    not preclude recording Order information by paper means, provided that 
    the information is translated into electronic form intra-day in order 
    to permit the daily reporting of this information to the Order Audit 
    System. In many cases, efficiencies may dictate initially recording 
    Order information in electronic form at the point of receipt, but the 
    rule does not mandate this method.
        As noted, the rule would require that specified information that 
    pertains to each Order be recorded ``immediately'' following receipt. 
    The rule does not attempt to specify a time limit between receipt and 
    recordation, since the factor may differ marginally based on the volume 
    or Orders that are received at any one time, and whether a particular 
    Order in communicated electronically or orally. Where Order information 
    is not received and processed electronically, it is expected that the 
    time required will be defined by reference to the time practically 
    required to react to the information received and either enter it into 
    an electronic database or manually record it for later translation into 
    electronic form. Whether an Order is received electronically or 
    manually, members would be required to accurately time stamp thee 
    Orders on receipt to comply with the requirements of the Rule. The rule 
    would not permit the ``bunching'' or aggregating of Orders for these 
    purposes but instead would require that information pertaining to each 
    Order be entered sequentially as it is received.
        Paragraph (b) of the rule lists the various items of information 
    that are required to be recorded under the rule. We note that this list 
    does not necessarily reflect all of the information that may prove to 
    be necessary or useful for audit trial purposes, and that other or 
    additional items of information could be sought after NASDR has 
    acquired experience with the Order Audit System. For purposes of 
    understanding the different recording requirements in various 
    situations, the following description categories the recording 
    requirements in the following ways: basic identifying information 
    pertaining to the Order itself, or to members, departments or 
    individuals who handle the Order; the terms of the Order as specified 
    by the customer; other information related to the Order; information 
    that is required to be recorded whenever an Order is routed within a 
    member or is passed from one member or another; information that is 
    related to modifications or cancellations; and information pertaining 
    to a complete a partial execution of an Order.
        Identifying information. At the point that an Order is received or 
    originated, certain identifying information is required to be recorded, 
    including a unique order identifier assigned by the member firm, the 
    member identification symbol assigned by the Association to the member, 
    and the date on which the Order was received or originated. The 
    combination of these three elements will uniquely identify an Order 
    from all other Orders received or originated by any member on any day. 
    In assigning order identifies, it is intended that members may use 
    identification numbering methods that they presently employ, consistent 
    with any specific requirements imposed by NASDR.
        Additional identifying information includes the identification 
    symbol assigned by the Association to the security issue; an 
    identification of the department and any registered person who receives 
    an Order from a customer; where an Order is originated by a member 
    firm, an identification of the department where the Order originated; 
    and where a member is using a Reporting Agent to help fulfill is 
    reporting obligations under Rule 6950, the member identification symbol 
    assigned by the Association to that firm. As noted below, additional 
    information will be required to be recorded when a member routes or 
    passes an Order within the firm or to another member.
        With respect to departments and individuals who receive Orders, the 
    rule limits coverage to persons who receive Orders directly from 
    customers, rather than from other members. Rule 6910 defines the term 
    ``customer'' to exclude members or other broker-dealer firms. This 
    formulation results from the significant compliance burden that could 
    result from identification of each individual person who receives an 
    Order from any source, and the relatively greater importance for 
    surveillance purposes attached to identifying persons who receive 
    communications from public customers with respect to their Orders. 
    NASDR specifically solicits comment on the appropriateness of this 
    limitation.
        In addition, the rule requires identification of persons who are 
    registered with the Association, rather than extending the coverage to 
    ``associated persons.'' \5\ Because all persons handling orders 
    relating to securities are required to be registered with the 
    Association, we believe that this requirement should not create a 
    significant problem for members. In addition, because all registered 
    persons are assigned a number by the Association's Central Registration 
    Depository (``CRD''), and many members may use these numbers currently 
    for purposes of identifying registered persons in their data processing 
    systems, we believe that the limitation to registered persons will 
    significantly lessen the compliance burdens that would be imposed.
    ---------------------------------------------------------------------------
    
        \5\ See NASD Bylaws, Article I(q); 15 U.S.C. Sec. 78c(a)(18).
    ---------------------------------------------------------------------------
    
        Terms of the Order. The following items of information will be 
    required with respect to the terms of the Order that are specified by 
    the party placing the Order: the number of shares to which the Order 
    applies; designation as
    
    [[Page 47102]]
    
    a buy or sell order; designation as a market order, limit order, stop 
    order or stop limit order; any limit or stop price prescribed in the 
    Order; designation as a short sale order; designation of the time limit 
    during which the Order is to remain in force; any special handling 
    requests contained in the Order; any minimum number of shares required 
    for execution; and the date on which the Order expires.
        Prior to the effective date of the Proposed Rules, NASDR will 
    prescribe the types of special handling requests that would need to be 
    recorded. The order type designations, e.g., market or limit order, are 
    not intended to be exclusive, and other designations of Order types 
    that may be prescribed by NASDR based on current commercial practice 
    may also be required. Each such item of information is required to be 
    recorded at the time the Order is placed. As described below, where a 
    customer modifies an existing Order, the modification is treated as a 
    new Order, and the modified information is required to be recorded when 
    the modification is received.
        Other information related to the Order. Other information directly 
    related to the Order itself includes: the date and time on which the 
    Order was received; the type of customer account for which the Order is 
    placed; whether the Order is related to a Program Trade or Index 
    Arbitrage Trade \6\; and any special instructions required by the 
    customer under the Commission's Order Handling Rules.
    ---------------------------------------------------------------------------
    
        \6\ Transaction data for trades that are part of a program trade 
    or index arbitrage strategy is required by the New York Stock 
    Exchange to be transmitted to ACT with respect to securities listed 
    on that exchange.
    ---------------------------------------------------------------------------
    
        As noted above, recording of the date and time on which the Order 
    was received is of paramount importance for reviewing compliance with a 
    number of regulatory requirements, because of the importance of the 
    timing of market developments and activities by the member in relation 
    to Order receipt time. The time of receipt must be accurately recorded, 
    with reference to the synchronized time that is required to be 
    maintained under Rule 6930. For purposes of defining the type of 
    account for which the Order was placed, the rule describes four 
    categories: retail, wholesale, employee, or proprietary. A separate 
    designation for ``institutional'' accounts has not been included 
    because of our understanding that firm record keeping procedures do not 
    make use of this classification for most purposes, and there is no 
    clear test that is applied for purposes of differentiating 
    ``institutional'' from other public customer accounts. NASDR solicits 
    comment on whether the prescribed categories are appropriate and 
    useful.
        The Rule would require identification of situations in which a 
    customer provides special instructions with respect to display of limit 
    orders, pursuant to Rule 11Ac1-4(c) under the Exchange Act. That rule 
    expressly excepts from the requirement to display limit orders: (i) 
    block orders, unless customers request that they be displayed; and (ii) 
    those situations in which customers request that limit orders not be 
    displayed.
        Orders routed within a firm. When an Order is routed to another 
    department of the member for execution or for other purposes, item 20 
    of Rule 6940 prescribes information that is required with respect to 
    this event. Specifically, the information required includes the order 
    identifier assigned to the Order by the member, the member 
    identification symbol, the date the Order was first received or 
    originated by the member, an identification of the department to which 
    the Order was transmitted, and the date and time the Order was received 
    by that department.
        Orders routed to another firm. When an Order is sent to another 
    firm, for execution or any other purpose, items 21 and 22 prescribe the 
    information that is required on the part of both the sending and 
    receiving members in order to accurately track the Order. With respect 
    to the sending firm, the following elements are required in order for 
    the Order Audit System to track the Order: the unique order identifier 
    assigned by that firm; the firm's member identification symbol; the 
    date on which the Order was originally received or originated by the 
    member; the date and time the Order is transmitted; the identification 
    symbol of the member to which the Order is transmitted; and the number 
    of shares that are routed. The requirement to record the member 
    identification symbol assigned by the Association to the receiving firm 
    will require that each Reporting Member retain a list of symbols 
    assigned to all members by the Association for electronic reporting 
    purposes.
        Where an Order is transmitted to another member, the receiving firm 
    is required to capture all of the elements prescribed in Rule 6940(b) 
    that apply whenever an Order is received. For example, it is required 
    to assign its own unique order identifier and to record all the other 
    terms pertaining to the Order, regardless of whether the Order is 
    originated by the transmitting member or by a third party. In addition 
    to these requirements, other elements pertaining to the sending firm 
    are required. Specifically, the receiving firm will be required to 
    record the unique order identifier assigned by the sending firm, that 
    firm's member identification symbol, and the date the Order was 
    originally received or originated by the transmitting firm. In 
    aggregate, this information will be used to link the Order from firm to 
    firm for purposes of accurately tracking each Order that is passed. 
    NASDR requests comment as to the burdens involved in requiring each 
    receiving firm to record this identifying information with respect to 
    each telephoned Order between members.
        Modifications and cancellations. Whenever a member modifies the 
    terms of an Order that it has originated, or receives a modification of 
    terms from a customer or from another member, the Order Audit System 
    will treat the modification effectively as a cancellation of the 
    original Order and its replacement by the modified Order. Accordingly, 
    in this circumstance, all of the other information items prescribed by 
    the rule, including a new order identifier, would need to be recorded 
    as if the Order was modified were originated or received at the time of 
    the modification. In addition, to permit the linkage by the Order Audit 
    System of this ``new'' Order to the previous one, item 23 requires that 
    the following elements be recorded: the order identifier that was 
    assigned prior to the modification; the date and time the modification 
    was originated or received; and the date the original Order was first 
    originated or received by the member.
        In the case of a ``true'' cancellation of an existing Order, 
    whether it is a total or partial cancellation, the following elements 
    are required to be recorded: the order identifier assigned by the 
    Reporting Member; its member identification symbol; the date the Order 
    was first originated or received by the Reporting Member; the date and 
    time the cancellation was originated or received; if the open balance 
    of an Order is canceled after a partial execution, the number of shares 
    canceled; and whether or not the Order was canceled at the instruction 
    of the Reporting Member, or a customer.
        Executions. One of the most critical functions of the Order Audit 
    System will be to link information reported to the Order Audit System 
    with transaction data that members are now required to report to ACT. 
    This linkage is central to the construction of a wholly integrated 
    audit trail that incorporates the new requirements with existing 
    information for purposes of tracking each Order from the time that it 
    arises until it is executed, modified, or canceled. This linkage is 
    accomplished
    
    [[Page 47103]]
    
    principally by requiring that the executing member firm record, and 
    report to the Order Audit System under Rule 6950, the Branch Sequence 
    number included in each report to ACT for a trade associated with the 
    Order. The member firm reporting to ACT must include, in the Branch 
    Sequence field of the ACT report, and Order identifier that is unique 
    for that firm throughout the reporting day. In addition, for purposes 
    of linking transaction and order data, members will be required to 
    record and report the unique order identifier assigned by the firm, the 
    firm's member identification symbol; and the date the Order was first 
    originated or received.
        In addition to these elements, item 25 of Rule 6940(b) prescribes 
    the following elements: a designation of the Order as fully or 
    partially executed; the number of shares to which a partial execution 
    applies and the number of unexecuted shares remaining; an 
    identification of each registered person who executed the Order; and 
    the date and time of execution. Because the rule would prescribe 
    identification of each registered person who receives an Order from a 
    customer (see ``Identifying Information'' above), in tandem with this 
    requirement, the Order Audit System will be able to identify each 
    individual involved at the inception of the receipt of an Order from a 
    customer, and each individual who actually executes every Order. As 
    noted above, the identity of traders who execute non-electronic Orders 
    at market maker trading desks is not being required, but instead NASDR 
    is proposing an amendment to Rule 3110 to require that this identifying 
    information be recorded in connection with each such Order that is 
    executed so that the information will be available for regulatory 
    purposes. The requirements of the proposed amendment to Rule 3110 will 
    be effective only from January 1, 1999 until January 31, 2000, at which 
    time the identity of all registered persons who execute an Order will 
    be required to be recorded with the other information items listed 
    under Rule 6940(b)(25).
        Rule 6950--Order data transmission requirements. Rule 6950 
    prescribes the requirements that apply to transmitting to the Order 
    Audit System information that is recorded under rule 6940. Paragraph 
    (a) states the general requirement that all applicable information that 
    is required to be recorded with regard to a particular Order must be 
    transmitted to the Order Audit System by the Reporting Member, or by a 
    Reporting Agent that agrees to send reports on behalf of the Recording 
    Member.
        Paragraph (b) sets forth the means by which a data is required to 
    be transmitted. Subparagraph (1) provides that all Order information 
    shall be transmitted in electronic form, as may be prescribed by the 
    Association from time to time, to a receiving location designated by 
    the Association. Compliance with the reporting requirements of the 
    Proposed Rules generally will require member firms to modify existing 
    systems to permit efficient and timely transmission of information,or 
    in some cases, to create new data capturing and reporting systems. 
    Based on the final requirements contained in the Proposed Rules 
    following their approval by the Commission, NASDR will consult with and 
    provide notices to members as necessary in order to further clarify the 
    changes that will be required and to assist member firms in making 
    these modifications in the most cost-efficient way possible. In 
    circumstances where the cost of such changes appears to be 
    disproportionate based on the size of the firm or the nature of its 
    trading activity, paragraph (c) as discussed below would permit the 
    reporting responsibility to be assumed by another member that maintains 
    the technological capability to perform this function. NASDR 
    specifically solicits comment from member firms on this issue, to the 
    extent that they have information that would permit an estimate of the 
    costs that would be required based on the configuration of the Order 
    Audit system defined by the Proposed Rules.
        Subparagraph (b)(2) prescribes other requirements for transmitting 
    reports. Each Reporting Member would be required to transmit, on the 
    day that the Order is received, originated, canceled, modified, 
    transmitted, or executed, each applicable item of Order data required 
    to be recorded in electronic form under Rule 6940 that is available on 
    that day, including information pertaining to modifications, 
    cancellations or executions that occur on that day. Where information 
    that initially is recorded changes later in the same day because, for 
    example, a customer determines to modify the terms of the Order due to 
    changing market conditions, consistent with the requirements noted 
    above (see ``Modifications and Cancellations''), the member would 
    report the modified Order as if it were a new Order, along with the 
    other information required to be recorded when Orders are modified.
        With respect to Orders that are not fully executed on that day that 
    they are received, any additional information pertaining to the Order, 
    including execution information, would be transmitted on the day that 
    it first becomes available. The rule provides that Order reports will 
    be transmitted in either single or multiple files during such business 
    hours as may be prescribed by the Association. This provision is 
    intended to provide members with the flexibility to provide reports in 
    the most time and cost-efficient way. Particularly during periods of 
    heavy volume, it may be desirable to transmit groups of report at 
    various intervals during the course of the day. In addition, this 
    flexibility is intended to avoid delays or other problems in processing 
    information by the Order Audit System that could be caused by the 
    transmission of reports by member firms at or near the same point in 
    time.
        Based on further development of the Order Audit System and 
    determinations relating to system capacity and other factors, NASDR 
    will prescribe the hours during which information may be transmitted. 
    The prescribed hours likely will extend past the end of the trading 
    day. The proposal contemplates that all Order information, along with 
    corresponding ACT data that has been integrated with such information, 
    will be available to NASDR staff at the beginning of the trading day 
    following the day on which the information has been transmitted.
        Paragraph (c) provides the conditions to use agreements between 
    members and Reporting Agents, by which these agents agree to fulfill 
    reporting obligations under the Rule. Each agreement is required to be 
    set forth in writing, specifying the respective functions and 
    responsibilities of each party. Further, each agreement is required to 
    be maintained by each party. Subparagraph (c)(3) provides that the 
    Reporting Member in each case remains primarily responsible for 
    compliance with the reporting obligations. It is expected therefore 
    that each member that is a party to such an agreement will exercise 
    appropriate diligence to insure that the Reporting Agent is discharging 
    the member's obligations.
        NASDR believes that the ability to rely on reporting relations is 
    important to the practicability of the Order Audit System from the 
    standpoint of many small and medium-size firms. Presently, clearing 
    relationships often include the responsibility to report trade 
    information to ACT on behalf of member firms. It is intended that these 
    existing relationships can also be used for purposes of Order Audit 
    System reports. NASDR specifically solicits comment on costs or 
    difficulties that could be involved in amendment existing clearing and 
    reporting
    
    [[Page 47104]]
    
    relationships to encompass reporting obligations under Rule 6950.
        Rule 6960--Violation of order audit system rules. Rule 6960 
    provides that failure to comply with any of the requirements set forth 
    in the Proposed Rules may be considered conduct that is inconsistent 
    with high standards of commercial honor and just and equitable 
    principles of trade, in violation of NASD Rule 2110. This provision 
    emphasizes the importance of the Order Audit System to the regulatory 
    mission of the Association and NASDR. NASDR believes that violations of 
    the Proposed Rules that may be deemed to be violations of Rule 2110 of 
    the Conduct Rules would include patterns of persistent or repeated 
    violations, or submissions of inaccurate reports. Ordinarily, cases of 
    isolated or inadvertent violations would not be considered to be 
    violations of Rule 2110 but could be subject to specified fines imposed 
    in an expedited process. In this regard, NASDR specifically solicits 
    comment on whether the Proposed Rules should be included among the 
    rules subject to the disciplinary penalties and procedures contained 
    Rule 9217 and IM-9217 of the NASD Code of Procedure.\7\
    ---------------------------------------------------------------------------
    
        \7\ See also Rule 476A and Supplementary Material of the New 
    York Stock Exchange Guide for comparable rules of the New York Stock 
    Exchange.
    ---------------------------------------------------------------------------
    
        Rule 6970--Effective date. NASDR is proposing that the requirements 
    of Rule 6930 be effective for all members on February 2, 1998. This 
    proposed effective date pre-dates by approximately six months the 
    proposed application to certain Orders of the other Proposed Rules. 
    Because the synchronization requirement is designed to ensure the 
    accuracy of times of events that are recorded for regulatory purposes, 
    including under current regulations, the requirement has a purpose that 
    is broader that the accurate recordation of times pursuant to the 
    Proposed Rules. Accordingly, NASDR preliminarily believes that it may 
    be appropriate to implement this requirement as soon as is feasible. In 
    addition, an earlier implementation of the requirement could provide 
    NASDR with experience that could be useful in preparing for the 
    implementation of the Order Audit System. NASDR specifically solicits 
    comment on the feasibility of this implementation date, based on any 
    necessary enhancements to existing systems that would be required. In 
    particular, comments should address the extent to which manual or 
    ``punch'' clocks current are in use for purposes of complying with 
    regulatory requirements, and the extent to which business clocks now 
    record in seconds, or the timetable for any existing plans to upgrade 
    these clocks.
        Because of the substantial compliance burdens that will be 
    associated with systems and other changes in order to permit member 
    firms to record and report all the information that would be required 
    under the Proposed Rules, as noted above, NASDR is proposing to apply 
    the requirements on August 8, 1998 only to Orders that are captured by 
    members in electronic form upon or promptly after receipt (``electronic 
    orders''). Where Orders presently are communicated by telephone or some 
    other means but are routinely entered into an electronic data base as 
    soon they are received, NASDR preliminarily believes that its is 
    appropriate to treat these Orders in the same way as if they were 
    transmitted directly in electronic form. NASDR solicits comment on 
    whether this treatment is appropriate.
        In addition, a January 1, 1999 implementation date would apply to 
    Orders that are not communicated or routinely entered electronically 
    (``non-electronic orders''), where they are received at the trading 
    desk by members that are market makers in the subject securities. Under 
    this provision, only certain information items initially would be 
    required to be recorded and reported to the Order Audit System. These 
    information items in general correspond to those items that are 
    expected to be generally available at the trading desk at the time that 
    Orders are received. Specifically, the required items include: the 
    order identifier assigned to the Order by the market maker; the date 
    and time on which the Order was originated or received; the member 
    identification symbol assigned by the Association; the identification 
    of the Reporting Member's Reporting Agent, where applicable; the symbol 
    assigned by the Association to the securities that are the subject of 
    the Order; where applicable, the designation of the order as a short 
    sale; whether the Order is to buy or sell; the quantity of shares; the 
    designation of the time in force that applies to the Order; the 
    expiration date; the type of account for which the Order is submitted; 
    any request by a customer that a limit order not be displayed or that a 
    block order be displayed pursuant to Rule 11Ac1-4(c) of the Exchange 
    Act: the designation of the type of Order (market, limit, stop, or stop 
    limit); the designation of any stop or limit price; any designation of 
    a minimum number of shares that must be executed; any special handling 
    instructions; where a member receives an Order from another member, the 
    order identifier assigned to the Order by the member that transmits the 
    Order, the member identification symbol assigned by the Association to 
    the member that transmits the Order, and the date the Order was first 
    originated or received by the member that transmits the Order; and 
    other relevant information when the order is executed, canceled, 
    modified or transmitted to another member. As noted above, data 
    concerning all Orders that are not received electronically will be 
    required to be captured manually immediately after receipt and recorded 
    intra-day in electronic form.
        NASDR is not proposing to require initially that the identification 
    of each trader who executes non-electronic Orders received at the 
    trading desk of a market maker be recorded. However, NASDR is proposing 
    an amendment to Rule 3110 to require that this item be recorded in some 
    form, so that this information can be available for regulatory purposes 
    on request.
        As noted above, the proposed inclusion of these Orders in the Order 
    Audit System by January 1, 1999 reflects the important role that market 
    makers play in the market for Nasdaq securities and the paramount 
    regulatory and surveillance interest in assuring that market makers 
    comply with all of their obligations. At the same time, the proposal to 
    reduce the number of elements that must be captured initially by market 
    makers when receiving telephone or other non-electronic orders 
    recognizes that requiring the manual transcription of all data 
    elements, including those that may not be immediately available to a 
    registered person at the trading desk, in a form that can be reported 
    to the Order Audit System could impede an orderly and efficient 
    implementation of the Order Audit System. In particular, this provision 
    recognizes the unique nature of market maker trading desks, in terms of 
    the volume of Orders processed and the attendant difficulties that 
    could result in attempting to record and report the specified 
    information during periods of high volume and changing market 
    conditions.
        Following finalization of the system configuration and requirements 
    based on Commission approval, substantial systems development and 
    testing will be required prior to August 8, 1998. NASDR may seek a 
    representative group of member firms to participate in early testing 
    and in a voluntary pilot program in advance of the effective date in 
    order to identify problems and gain insight into reporting patterns and 
    volumes. NASDR will provide periodic notices to its members prior to 
    the effective date
    
    [[Page 47105]]
    
    with regard to these development activities.
        Rule 6970 propose to apply the Order Audit System requirements on 
    January 31, 2000 to all Orders. Accordingly, non-electronic Orders, 
    whether recorded at a market maker trading desk or at another location 
    would be fully subject to all of the recording and reporting 
    requirements of the Proposed Rules on such date. NASDR solicits comment 
    on this issue and on the implementation schedule generally, based on 
    system changes or other factors that would apply to members that do not 
    presently maintain systems for electronic receipt and routing, and on 
    any associated cost estimates.
        NASDR believes that the proposed rule change is consistent with the 
    provisions of Section 15A(b)(6) of the Act \8\ in that it is designed 
    to prevent fraudulent and manipulative acts and practices, to promote 
    just and equitable principles of trade, to remove impediments to and 
    perfect the mechanism of a free and open market and a national market 
    system, and, in general, to protect investors and the public interest 
    by creating an Order Audit System that would provide a substantially 
    enhanced body of information regarding orders and transactions that 
    would improve the NASDR's ability to conduct surveillance and 
    investigations of member firms for violations of Association rules. In 
    addition, the implementation of the Order Audit System would directly 
    fulfill one of the undertakings contained in the SEC Order relating to 
    the effectuation of the Association's regulatory responsibilities. 
    Pursuant to the SEC Order, the Association agreed to undertake to 
    design and implement by August 8, 1998 (or as specified by further 
    Order of the Commission) an audit trail sufficient to enable the 
    Association to reconstruct markets promptly, conduct efficient 
    surveillance and enforce its rules.
    ---------------------------------------------------------------------------
    
        \8\ 15 U.S.C. Sec. 78o-3.
    ---------------------------------------------------------------------------
    
    B. Self-Regulatory Organization's Statement on Burden on Competition
    
        NASD Regulation does not believe that the proposed rule change will 
    result in any burden on competition that is not necessary or 
    appropriate in furtherance of the purposes of the Act, as amended.
    
    C. Self-Regulatory Organization's Statement on Comments on the Proposed 
    Rule Change Received From Members, Participants, or Others
    
        In the process of developing the proposed rule change, NASDR 
    consulted generally with industry representatives and received a number 
    of comment letters in connection with this consultation. Such comment 
    letters are available from NASDR upon request.
    
    III. Date of Effectiveness of the Proposed Rule Change and Timing for 
    Commission Action
    
        Within 35 days of the date of publication of this notice in the 
    Federal Register or within such longer period (i) as the Commission may 
    designate up to 90 days of such date if it finds such longer period to 
    be appropriate and publishes its reasons for so finding or (ii) as to 
    which the self-regulatory organization consents, the Commission will:
        A. By order approve such proposed rule change, or
        B. Institute proceedings to determine whether the proposed rule 
    change should be disapproved.
    
    IV. Solicitation of Comments
    
        Interested persons are invited to submit written data, views, and 
    arguments concerning the foregoing. Persons making written submissions 
    should file six copies thereof with the Secretary, Securities and 
    Exchange Commission, 450 Fifth Street, N.W., Washington, D.C. 20549. 
    Copies of the submission, all subsequent amendments, all written 
    statements with respect to the proposed rule change that are filed with 
    the Commission, and all written communications relating to the proposed 
    rule change between the Commission and any person, other than those 
    that may be withheld from the public in accordance with the provisions 
    of 5 U.S.C. 552, will be available for inspection and copying in the 
    Commission's Public Reference Room. Copies of such filing will also be 
    available for inspection and copying at the principal office of the 
    NASD. All submissions should refer to file number SR-NASD-97-56 and 
    should be submitted by September 26, 1997.
    
        For the Commission, by the Division of Market Regulation, 
    pursuant to delegated authority.\9\
    ---------------------------------------------------------------------------
    
        \9\ 17 CFR 200.30-3(a)(12).
    ---------------------------------------------------------------------------
    
    Jonathan G. Katz,
    Secretary.
    [FR Doc. 97-23602 Filed 9-4-97; 8:45 am]
    BILLING CODE 8010-01-M
    
    
    

Document Information

Published:
09/05/1997
Department:
Securities and Exchange Commission
Entry Type:
Notice
Document Number:
97-23602
Pages:
47096-47105 (10 pages)
Docket Numbers:
Release No. 34-38990, File No. SR-NASD-97-56
PDF File:
97-23602.pdf