2023-26002. Privacy Act of 1974; System of Records

AGENCY:

Office of the Chief Information Officer, Department of Energy.

ACTION:

Notice of a modified system of records.

SUMMARY:

As required by the Privacy Act of 1974 and the Office of Management and Budget (OMB) Circulars A–108 and A–130, the Department of Energy (DOE or the Department) is publishing notice of a modification of the DOE systems of records notices for the DOE systems of records listed in the table. Pursuant to OMB M–17–12, “Preparing for and Responding to a Breach of Personally Identifiable Information” (January 3, 2017), this notice amends the DOE systems of records listed in the table by adding two new routine uses to ensure that the Department can assist another agency in responding to a confirmed or suspected breach, as appropriate.

DATES:

This modified system of records notice will become applicable following the end of the public comment period on December 27, 2023.

ADDRESSES:

Written comments should be sent to Ken Hunt, Chief Privacy Officer, U.S. Department of Energy, 1000 Independence Avenue SW, Rm 8H–085, Washington, DC 20585, or by facsimile at (202) 586–8151, or by email at [e-mail].

FOR FURTHER INFORMATION CONTACT:

Ken Hunt, Chief Privacy Officer, U.S. Department of Energy, 1000 Independence Avenue SW, Rm 8H–085, Washington, DC 20585, or by facsimile at (202) 586–8151, or by email at [e-mail].

SUPPLEMENTARY INFORMATION:

On January 3, 2017, OMB issued Memorandum M–17–12, “Preparing for and Responding to a Breach of Personally Identifiable Information,” to the heads of all executive departments and agencies. OMB Memorandum M–17–12 rescinds and replaces OMB Memorandum M–07–16 and updates agency routine use requirements for responding to a breach. Specifically, OMB Memorandum M–17–12 requires all Senior Agency Officials for Privacy to ensure that their agency's system of records notices include a routine use for the disclosure of information necessary to respond to a breach of the agency's personally identifiable information. Additionally, OMB Memorandum M–17–12 requires agencies to add a routine use to ensure that agencies can disclose records in their systems of records that may reasonably be needed by another agency in responding to a breach. Therefore, pursuant to OMB Memorandum M–17–12, this notice (1) revises the breach response use for the DOE systems of records listed below; and (2) adds a new routine use to the DOE systems of records listed in the table, to ensure that the Department can assist another agency in responding to a confirmed or suspected breach, as appropriate.

SYSTEM NAME AND NUMBER:

First, the systems of records to be modified by including the two new routine uses described in this Notice are set forth in the table. As these two routine uses are additional new routine uses, please refer to the specific individual SORN for other routine uses unchanged by this notice. Second, please refer to the specific individual SORN for additional governing elements unchanged by this notice.

System No. and name	Federal Register , citation(s)
DOE–1 Grievance Records	74 FR 998*.
DOE–2 DOE-Personnel Supervisor Maintained Personnel Records	74 FR 999*.
DOE–4 Form EIA–457 Survey Reports, Residential Energy Consumption Survey (RECS)	74 FR 1002*.
DOE–5 Personnel Records of Former Contractor Employees	74 FR 1003*.
DOE–7 Whistleblower Investigation, Hearings, and Appeals Records	74 FR 1005*.
DOE–8 Intergovernmental Personnel Act (IPA) Agreements	74 FR 1006*.
DOE–9 Members of DOE Advisory Committees	74 FR 1007*.
DOE–10 Energy Employees Occupational Illness Compensation Program Act Files	74 FR 1008*.
DOE–11 Emergency Operations Notification Call List	74 FR 1011*.
DOE–12 Automated Materials Property System (AMPS)	74 FR 1012*.
DOE–13 Payroll and Leave Records	74 FR 1012*.
DOE–14 Report of Compensation	74 FR 1014*.
DOE–15 Intelligence-Related Access Authorization	74 FR 1016*.
DOE–16 Federal Employee Subsidy Program Records	74 FR 1018*.
DOE–17 DOE Alert System (Proposed New System—[DOE Number is being reissued]	74 FR 1019*.
DOE–18 Financial Accounting System	74 FR 1020*.
DOE–21 Asset Readiness Management System (ARMS)	74 FR 1022*.
DOE–23 Property Accountability System	74 FR 1023*.
DOE–24 Land Records System	74 FR 1024*.
DOE–25 U.S. DOE Commuter Locator and Parking Space Information System	74 FR 1025*.
DOE 26 Official Travel Records	74 FR 1026*.
DOE–27 Foreign Travel Management System (FTMS)	74 FR 1028*.
DOE–28 General Training Records	74 FR 1029*.
DOE–31 Firearms Qualification Records	74 FR 1030*.
DOE–33 Personnel Medical Records	74 FR 1032*.
DOE–34 Employee Assistance Program (EAP) Records	74 FR 1035*.
DOE–35 Personnel Radiation Exposure Records	74 FR 1037*.
DOE–38 Occupational and Industrial Accident Records	74 FR 1039*.
DOE–41 Legal Files (Claims, Litigation, Criminal Violations, Patents, and Others)	74 FR 1042*.
DOE–44 Special Access Authorization for Categories of Classified Information	74 FR 1045*.
DOE–45 Weapons Data Access Control System (WDACS)	74 FR 1047*.
DOE–46 Administrative Review Files	74 FR 1048*.
DOE–48 Security Education and/or Infraction Reports	74 FR 1049*.
DOE–49 Security Communications File	74 FR 1051*.
DOE–50 Human Reliability Program Records	74 FR 1052*.
DOE–51 Employee and Visitor Access Control Records	74 FR 1053*.
DOE–52 Access Control Records of International Visits, Assignments, and Employment at DOE Facilities and Start Printed Contractor Sites	74 FR 1055*.
DOE–53 Access Authorization for ADP Equipment	74 FR 1057*.
DOE–54 Investigative Files of the Inspector General	74 FR 1058*.
DOE–55 Freedom of Information and Privacy Act (FOIA/PA) Requests for Records	74 FR 1059*.
DOE–56 Congressional Constituent Inquiries	74 FR 1061*.
DOE–57 Congressional Profiles	74 FR 1062*.
DOE–58 General Correspondence Files of the Office of the Secretary of Energy, Deputy Secretary and Under Secretary of Energy	74 FR 1063*.
DOE–59 Mailing Lists for Requesters of Energy-Related Information	74 FR 1064*.
DOE–60 General Correspondence Files	74 FR 1065*.
DOE–61 Census of High Energy Physicists	74 FR 1066*.
DOE–62 Historical Files—Published Information Concerning Selected Persons in the Energy Field	74 FR 1067*.
DOE–63 Personal Identity Verification (PIV) Files	74 FR 1068*.
DOE–66 Power Sales to Individuals	74 FR 1071*.
DOE–71 The Radiation Accident Registry	74 FR 1072*.
DOE–72 The DOE Radiation Study Registry	74 FR 1073*.
DOE–73 The US–DPTA Registry	74 FR 1075*.
DOE–75 Call Detail Records	74 FR 1077*.
DOE–77 Physical Fitness Test Records	74 FR 1078*.
DOE–81 Counterintelligence Administrative and Analytical Records and Reports	74 FR 1080*.
DOE–82 Grant and Contract Records for Research Projects, Science Education, and Related Activities	74 FR 1082*.
DOE–83 Allegation-Based Inspection Files of the Office of Inspector General	74 FR 1083*.
DOE–84 Counterintelligence Investigative Records	74 FR 1084*.
DOE–86 Human Radiation Experiments Records	74 FR 1086*.
DOE–88 Epidemiologic and Other Health Studies, Surveys, and Surveillances	74 FR 1088*.
DOE–3 Employee Concerns Program Records	74 FR 41691*.
DOE–43 Personnel Security Files	76 FR 66917*.
An asterisk (*) designates the last full Federal Register notice that includes all the elements that are required to be in a System of Records Notice.

SECURITY CLASSIFICATION:

The applicable security classification is identified in each notice.

SYSTEM LOCATION:

The applicable Departmental Element is identified in each notice.

SYSTEM MANAGER(S):

The applicable system manager(s) is identified in each notice.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:

1. A record from this system may be disclosed as a routine use to appropriate agencies, entities, and persons when (1) the Department suspects or has confirmed that there has been a breach of the system of records; (2) the Department has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, DOE (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

2. A record from this system may be disclosed as a routine use to another Federal agency or Federal entity, when the Department determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

These routine uses will be added to each SORN as they are updated and republished.

HISTORY:

The SORNs listed previously were last published in the Federal Register (FR), 74 FR 998–1090, on January 9, 2009, 74 FR 41691–41693, on August 18, 2009, and 76 FR 66917–66920, on October 28, 2011.

Signing Authority

This document of the Department of Energy was signed on October 12, 2023, by Ann Dunkin, Senior Agency Official for Privacy, pursuant to delegated authority from the Secretary of Energy. That document with the original signature and date is maintained by DOE. For administrative purposes only, and in compliance with requirements of the Office of the Federal Register, the undersigned DOE Federal Register Liaison Officer has been authorized to sign and submit the document in electronic format for publication, as an official document of the Department of Energy. This administrative process in no way alters the legal effect of this document upon publication in the Federal Register .

Signed in Washington, DC, on November 20, 2023.

Treena V. Garrett,

Federal Register Liaison Officer, U.S. Department of Energy.