[Federal Register Volume 59, Number 193 (Thursday, October 6, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X94-11006]
[[Page Unknown]]
[Federal Register: October 6, 1994]
=======================================================================
-----------------------------------------------------------------------
OFFICE OF MANAGEMENT AND BUDGET
5 CFR Part 1320
Control of Paperwork Burdens on the Public; Delegation of Review
and Approval Authority to the Managing Director of the Federal
Communications Commission (FCC)
AGENCY: Office of Management and Budget, Executive Office of the
President.
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: This Rule delegates to the Managing Director of the Federal
Communications Commission (Commission) the authority, under the
Paperwork Reduction Act of 1980, as amended (the Act), and 5 CFR
1320.9, to reauthorize information collection requests, information
collection requirements, and collections of information in current
rules conducted or sponsored by the Commission. This delegation applies
to collections of information that have been initially approved by the
Office of Management and Budget (OMB) and have an annual total public
burden that is 5,000 hours or less and an estimated burden per
respondent of less than 500 hours. In exercising this delegated
authority, the Commission is to afford the public an opportunity to
participate in the reauthorization review process. Commission-
reauthorized collections of information will be incorporated into the
official OMB inventory of currently approved collections of
information. A report of delegated approval for each information
collection reauthorized by the Commission will be placed in OMB's
public docket files when that approval is made. Under the Act, OMB may
limit, condition, or rescind this delegation at any time, but it is
intended that OMB will exercise this authority only rarely and in
unusual circumstances.
EFFECTIVE DATE: October 6, 1994.
FOR FURTHER INFORMATION CONTACT: Timothy R. Fain, Policy Analyst,
Office of Information and Regulatory Affairs, Room 10236, New Executive
Office Building, 725 17th Street N.W., Washington DC 20503, (202) 395-
7231.
SUPPLEMENTARY INFORMATION: Section 3507(e) of the Paperwork Reduction
Act of 1980 and 5 CFR 1320.9 authorize OMB to delegate its authority to
approve collections of information to an agency's designated senior
official for paperwork reduction or to the agency head if certain
conditions are met. The Act and OMB's implementing regulations require
OMB to comply with the notice and comment procedures of title 5, United
States Code, chapter 5, before providing delegation to any agency.
Following extensive consultation with the Commission, OMB preliminarily
determined that the FCC met all of the requirements for delegation of
the authority requested. Following this determination, OMB published
proposed changes to 5 CFR part 1320 in a Notice of Proposed Rulemaking
(NPRM) on June 9, 1994 (59 FR 29738). No comments were received from
Federal agencies or members of the public.
With one exception, this final rule adopts the NPRM. OMB has added,
as new section 2.(a)(3)(v), a requirement that the FCC hold periodic
training on meeting the requirements of the Act and 5 CFR part 1320 for
the members of the functional bureaus and offices (B/Os) responsible
for sponsoring information collections.
The delegation is granted to the Commission's Managing Director
who, as the Commission's designated senior official, has the authority
to reauthorize the Commission's extension of collections of
information, subject to the Paperwork Reduction Act. OMB approval will
still be required for new, revised, and expired information collections
or those collections that represent more than a total annual burden of
5,000 hours or an individual respondent's burden of greater than 500
hours.
Under the terms of the delegation, each quarter, the agency
clearance officer will identify the information collections that will
need to be reauthorized during the next quarter and notify the
appropriate functional Bureau and Office (B/O) of the Commission.
Sponsoring B/Os will analyze each of these collections and consider:
the continued need for the information, including the need for
individual report items; how the Commission has used this information
in the past; the reporting frequency; and selection of the reporting
instrument. The review will cover clarity of format and instructions,
reporting deadlines, costs and burdens, any public comments the
Commission received during the previous clearance period, and other
relevant items. For those eligible collections that the B/Os choose to
extend, the reauthorization process would be initiated by B/O
preparation of a ``request for extension of an information
collection.'' This request, and the accompanying supporting statement,
will be submitted to the agency clearance officer in the Office of the
Managing Director. After screening by the agency clearance officer, a
Federal Register notice and a FCC Public Notice will be issued
requesting public comment during a 30-day review period beginning on
the date of publication of the notice. Public comments will be
evaluated and, where appropriate, incorporated into the collection. The
agency clearance officer will provide written responses to all public
comments. The Managing Director will not reauthorize collections with
substantive changes. Finally, when appropriate, the Managing Director
will reauthorize the collection for use and submit a report of
delegated approval to OMB.
This entire process will occur under the general direction of the
Managing Director in his capacity as the Commission's designated senior
official. The Commission's clearance process will be under the day-to-
day supervision and management of the agency clearance officer who
reports to the Managing Director and is outside and independent of any
program office that would originate requests to extend information
collections. The agency clearance officer would maintain administrative
control throughout the review process regardless of how or where the
request for extension originates. Each B/O will designate staff to act
as liaison with the review structure described above and to help ensure
their organization's adherence to the paperwork clearance standards and
procedures. This staff will receive periodic training from the agency
clearance officer on the Act and the requirements and procedures
contained in 5 CFR part 1320. The agency clearance officer will ensure
public access to the Commission's information collection files in
compliance with approved retention and disposition schedules. Over the
longer term, the agency clearance officer will work towards making
summary information available electronically.
OMB believes that this review and reauthorization process meets the
requirements for a delegation of OMB's Paperwork Reduction Act approval
authority. These requirements and the reasons why OMB believes that the
Commission fully meets them follow.
(1) The agency review process must exhibit independence from
program office responsibility.
Virtually all of these collections are contained in regulatory
requirements. The Commissioners generally establish overall policies
with the functional B/Os responsible for the decisions to initiate or
sponsor a collection of information. The Commission's Managing Director
serves as the senior official for management and administrative matters
and is independent of and separate from the functional B/Os. The
Managing Director will serve as the final approval authority on all FCC
decisions to reauthorize information collections. The agency clearance
officer in the Office of the Managing Director will review each
information collection to determine if the original purpose and intent
of the collection warrants its continued existence. This review will
also assess whether the collection remains necessary for the Commission
to perform its duties and responsibilities as identified in the
Communications Act of 1934, as amended, and the relevant parts of the
Code of Federal Regulations.
(2) The agency must have sufficient resources to carry out
paperwork responsibilities.
OMB believes that the Managing Director has demonstrated a
commitment to conduct reviews of information collections that include
the use of resources and personnel from all areas within the
Commission. Each functional B/O having programmatic responsibilities
will provide staff resources to prepare the analytical materials
described above. This staff will receive periodic training from the
agency clearance officer on the Act and the procedures and requirements
contained in 5 CFR part 1320. The agency clearance officer in the
Office of the Managing Director will then conduct the reviews
identified above. To ensure that the agency clearance officer can
perform an adequate review of each information collection, the records
management division in the Office of the Managing Director has been
assigned a staff of two senior analysts. These individuals, under the
direct supervision of the agency clearance officer, each have extensive
experience in addressing issues related to the Paperwork Reduction Act
and information collections. Finally, the resources of the Office of
General Counsel will be available if additional assistance is needed to
evaluate the necessity of an information collection in its current
form. The Managing Director of the FCC has requested a delegation to
review and reauthorize collections of information that represent a
narrow scope of the Commission's collections. We believe that the
limited number and relative lack of complexity of these collections
will not overburden the ability of the agency clearance officer to
perform these reviews.
(3) The agency review process must evaluate fairly whether the
proposed collections of information should be approved.
OMB believes that the Commission has developed a process that
ensures that the Office of the Managing Director can fairly evaluate
and reauthorize collections of information. The Office of the Managing
Director has assembled an experienced staff under the direction of a
paperwork clearance officer who is independent from the program B/Os.
Additionally, the Managing Director has proposed a process for
reauthorizing extensions to approved information collections that will:
maintain public participation; allow OMB the opportunity to consult
during the review process; ensure prompt notification of OMB concerning
decisions made about individual information collections and any public
comments received during this process; and provide OMB with information
necessary to maintain its inventory of approved collections. Under the
proposed delegation, the Commission would continue to request OMB
approval for new, expired, or revised information collections.
The Commission recognizes that OMB can and will continue to have a
consultative role in the approval process. The Commission will work
closely with OMB should an assessment of the existing information
collection indicate that a modification would benefit the Commission or
the public.
(4) Evidence of successful performance of paperwork review
activities.
Despite a dynamic regulatory environment that has resulted in the
creation of numerous new information collection requirements, the
Commission has been actively working to reduce its overall paperwork
burden. The FCC has been working closely with the public to improve its
ability to collect and evaluate information, particularly in the use of
information technology to reduce or minimize the reporting burden of
its information collections. Recent FCC innovations include: (a) use of
``800'' telephone lines to provide direct access to program experts who
provide advice on completing the collection; (b) providing forms that
can be faxed by the respondents directly to the program office for FCC
advice or action; and (c) allowing submission of certain financial
information in electronic format. The FCC is aggressively pursuing
other applications of information technology to reduce the burden
placed on the public.
In May 1990, the FCC erred in implementing the Paperwork Reduction
Act when rules prescribing an information collection entitled
``Authorization to Construct a Cellular Telephone System'' were found
to have been ambiguous concerning submission of certain documents
required to be filed in support of an application. The Commission
concurred with OMB's finding concerning this ambiguity and reopened the
proceeding involving this collection. Since then, the Commission has
upgraded the training of both the program B/Os and the Office of the
Managing Director, and the Commission has been conscientious in
managing its information collections. The Commission will develop a
program of periodic training sessions to improve and maintain the
knowledge of those individuals in the program B/Os responsible for
managing information collections.
Summary
Based on these facts, OMB grants the Managing Director of the FCC a
delegation to reauthorize its approved information collections subject
to three exclusions.
The first exclusion would apply to changes to an existing
collection. Any change, revision, or modification, other than non-
substantive clarifications or corrections of spelling or grammatical
errors, would cause a collection of information to be submitted to OMB
for review and approval.
The second exclusion would apply to new collections of information
or reauthorization of collections for which approval has lapsed. New or
lapsed collections of information would continue to be submitted to OMB
for review and approval.
The third exclusion would apply to the reauthorization of
information collections employing statistical methods. Because OMB
believes that the agency clearance officer lacks the resources required
to effectively evaluate such collections, these collections would
continue to be submitted to OMB for review and approval. Voluntary
customer surveys will be treated under streamlined procedures
established by OMB Memorandum M-93-14 dated September 29, 1993.
The Commission will continue to follow OMB rules with respect to
information collections excluded from this delegation. The Commission
may also, at its option, request OMB to conduct any delegated review.
The Commission's final action on the reauthorization of a
collection of information would be taken after the public has a
reasonable opportunity to comment through notice in the Federal
Register and FCC Public Notice. The comment period will extend for at
least 30 days following publication of the notice in the Federal
Register. These notices will advise the public that a copy of comments
may also be submitted to the OMB/Office of Information and Regulatory
Affairs (OIRA) desk officer for the Commission.
Sally Katzen,
Administrator, Office of Information and Regulatory Affairs.
List of Subjects in 5 CFR Part 1320
Collection of information, Delegated review authority, Paperwork,
Reporting and recordkeeping requirements.
For the reasons set forth in the preamble, OMB amends 5 CFR part
1320 as follows:
PART 1320--CONTROLLING PAPERWORK BURDENS ON THE PUBLIC
1. The authority citation for part 1320 continues to read as
follows:
Authority: 31 U.S.C. sec. 1111 and 44 U.S.C. chs. 21, 25, 27,
29, 31, 35.
2. The authority citation at the end of appendix A--``(31 U.S.C.
sec. 18a and 44 U.S.C. Chs. 21, 25, 27, 29, 31, 35''--is removed.
3. Appendix A to part 1320 is amended by adding a new entry at the
end of the appendix to read as follows:
Appendix A to Part 1320--Agencies With Delegated Review and Approval
Authority
* * * * *
2. The Managing Director of the Federal Communications
Commission.
(a) Authority to review and approve currently valid (OMB-
approved) collections of information, including collections of
information contained in existing rules, that have a total annual
burden of 5,000 hours or less and a burden of less than 500 hours
per respondent is delegated to the Managing Director of the Federal
Communications Commission.
(1) This delegation does not include review and approval
authority over any new collection of information, any collections
whose approval has lapsed, any substantive or material modification
to existing collections, any reauthorization of information
collections employing statistical methods, or any information
collections that exceed a total annual burden of 5,000 hours or an
estimated burden of 500 hours per respondent.
(2) The Managing Director may ask that OMB review and approve
collections of information covered by the delegation.
(3) In exercising delegated authority the Managing Director
will:
(i) Provide the public, to the extent possible and appropriate,
with reasonable opportunity to comment on collections of information
under review prior to taking final action on reauthorizing an
existing collection. Reasonable opportunity for public comment will
include publishing a notice in the Federal Register and an FCC
Public Notice informing the public that a collection of information
is being extended and announcing the beginning of a 30-day comment
period, notifying the public of the ``intent to extend an
information collection,'' and providing the public with the
opportunity to comment. Such notices shall advise the public that
they may also send a copy of their comments to the OMB/Office of
Information and Regulatory Affairs desk officer for the Commission.
(A) Should the Managing Director determine that a collection of
information that falls within the scope of this delegation must be
reauthorized quickly and that public participation in the
reauthorization process interferes with the Commission's ability to
perform its statutory obligation, the Managing Director may
temporarily reauthorize the extension of an information collection,
for a period not to exceed 90 days, without providing opportunity
for public comment.
(B) At the earliest practical date after granting this temporary
extension to an information collection, the Managing Director will
conduct a normal delegated review and publish a Federal Register
Notice soliciting public comment on its intention to extend the
collection of information for a period not to exceed 3 years.
(ii) Assure that approved collections of information are
reviewed not less frequently than once every 3 years and that such
reviews are conducted before the expiration date of the prior
approval. When the review is not completed prior to the expiration
date, the Managing Director will submit the lapsed information
collection to OMB for review and reauthorization.
(iii) Assure that each reauthorized collection of information
displays an OMB control number and, except for those contained in
regulations or specifically designated by OMB, displays the
expiration date of the approval.
(iv) Transmit to OMB for incorporation into OMB's public docket
files, a report of delegated approval certifying that the Managing
Director has reauthorized each collection of information in
accordance with the provisions of this delegation. Such transmittal
shall be made no later than 15 days after the Managing Director has
taken final action reauthorizing the extension of an information
collection.
(v) Ensure that the personnel in the Commission's functional
bureaus and offices responsible for managing information collections
receive periodic training on procedures related to meeting the
requirements of this rule and the Act.
(b) OMB will:
(1) Provide notice to the Commission acknowledging receipt of
the report of delegated approval and its incorporation into OMB's
public docket files and inventory of currently approved collections
of information.
(2) Act upon any request by the Commission to review a
collection of information referred by the Commission in accordance
with the provisions of section 2(a)(2) of this Appendix.
(3) Periodically assess, at its discretion, the Commission's
paperwork review process as administered under the delegation. The
Managing Director will cooperate in carrying out such an assessment.
The Managing Director will respond to any recommendations resulting
from such a review and, if it finds the recommendations to be
appropriate, will either accept the recommendation or propose an
alternative approach to achieve the intended purpose.
(c) This delegation may, as provided by 5 CFR 1320.9(c), be
limited, conditioned, or rescinded, in whole or in part at any time.
OMB will exercise this authority only in unusual circumstances.
[FRDoc. 94-24677 Filed 10-5-94; 8:45 am]
BILLING CODE 3110-01-F
