[Federal Register Volume 62, Number 114 (Friday, June 13, 1997)]
[Rules and Regulations]
[Pages 32434-32448]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-15536]
[[Page 32433]]
_______________________________________________________________________
Part V
Department of Agriculture
_______________________________________________________________________
Rural Utilities Services
_______________________________________________________________________
7 CFR Part 1703
Distance Learning and Telemedicine Loan and Grant Program; Rule; Notice
Federal Register / Vol. 62, No. 114 / Friday, June 13, 1997 / Rules
and Regulations
[[Page 32434]]
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DEPARTMENT OF AGRICULTURE
Rural Utilities Service
7 CFR Part 1703
RIN 0572-AB31
Distance Learning and Telemedicine Loan and Grant Program
AGENCY: Rural Utilities Service, USDA.
ACTION: Final rule.
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SUMMARY: The Rural Utilities Service (RUS) is amending its regulation
concerning the Distance Learning and Telemedicine Grant Program. This
final rule promulgates regulations for a new loan program that provides
both loans and grants for distance learning and telemedicine projects
benefiting rural areas. The regulation is necessary to implement a new
loan program mandated by the Federal Agriculture Improvement and Reform
Act of 1996. The regulation establishes, among other things, RUS'
policy, the method of selecting projects to receive loans and grants
and allocating the available funds, and the requirements for submitting
an application for financial assistance.
DATES: This regulation is effective on June 13, 1997.
FOR FURTHER INFORMATION CONTACT: Robert Peters, Assistant
Administrator, Telecommunications Program, Rural Utilities Service,
1400 Independence Ave., SW., STOP 1590, Room 4056, South Building,
Washington, DC 20250-1590. Telephone number (202) 720-9554.
SUPPLEMENTARY INFORMATION:
Classification
This final rule has been determined to be not significant and,
therefore, has not been reviewed by the Office of Management and Budget
(OMB) under Executive Order 12866.
Civil Justice Reform
This final rule has been reviewed under Executive Order 12988,
Civil Justice Reform. RUS has determined that this final rule meets the
applicable standards provided in Sec. 3. of the Executive Order.
Regulatory Flexibility Act Certification
On April 16, 1997, RUS published an initial regulatory flexibility
analysis as part of the proposed rule (62 FR 18678), and did not
receive any comments from the public specifically concerning the
analysis. RUS has reviewed the initial regulatory flexibility analysis
and determined that it should remain unchanged. In accordance with the
requirements of the Regulatory Flexibility Act (5 U.S.C. 601 et seq.),
the following sets forth the alternatives that would minimize the
significant economic impact on small businesses.
Title VII, section 704, of the Federal Agriculture Improvement and
Reform Act of 1996 (FAIR Act) (Public Law 104-127) amended Chapter 1 of
subtitle D of title XXIII of the Food, Agriculture, Conservation, and
Trade Act of 1990 by authorizing the Secretary of Agriculture to make
loans for distance learning and telemedicine services in rural areas.
This final rule amends 7 CFR part 1703 to set forth the rules for this
new loan program to be administered by the RUS. The objectives of the
final rule are to encourage and improve telemedicine and distance
learning services in rural areas through the use of telecommunications,
computer networks, and related advanced technologies by students,
teachers, medical professionals, and rural residents.
The new RUS Distance Learning and Telemedicine loan program will
assist in providing modern telecommunication interconnectivity to
educational and medical facilities in rural America. Based on the past
4 years of Distance Learning and Telemedicine grant program activity,
approximately 704 rural schools, serving hundreds of thousands of rural
students, will gain access to improved educational resources through
the information superhighway by sharing limited teaching resources and
gaining access to libraries, training centers, vocational schools, and
other institutions located in metropolitan centers. For telemedicine,
approximately 500 rural medical facilities will gain access to improved
medical care through linkage with other rural hospitals and major urban
medical centers for clinical interactive video consultation, distance
training of rural health care providers, management and transport of
patient information, and access to medical expertise or library
resources.
This final regulation sets forth the rules for the new loan program
which will provide supplementary financial assistance for distance
learning and telemedicine services in rural areas. The final regulation
is needed in order to optimize the use of a limited source of grant and
loan funding by setting forth certain criteria which will enable RUS to
distribute the amount of financial assistance available among the
greatest number of applicants in an economical, efficient, and orderly
manner. A regulatory alternative that was considered was not to publish
a regulation; however, the desired regulatory purposes, to improve the
access of people residing in rural areas to improved educational,
learning, training, and health care services and to achieve the maximum
use of funds available, would not be achieved. This would not be
achieved since the regulation sets forth the criteria for all to review
that will be the basis for RUS determinations and actions.
Entities eligible for assistance under this final rule will be
those entities that provide, or will provide, educational or health
care services or the facilities needed to provide these services
through the use of advanced telecommunications in rural areas. There is
no good estimate, at this time, of the number of entities that will be
affected by the final rule since the regulatory requirements will apply
to only those entities which choose to apply for the financial
assistance. However, RUS is estimating between 250 and 300 applications
will be submitted annually under this program and of those applicants,
between 30 and 50 grants and 100 and 120 loans or combination thereof
would be awarded. RUS' existing Distance Learning and Telemedicine
Grant Program, since its inception in 1993, has received nearly 900
applications for grants.
The various reporting and compliance requirements contained in this
final rule for applicants are necessary to determine such factors as:
eligibility; project purposes; compliance with other Federal
regulations; project costs and alternative funding sources; project
feasibility; and need for educational or telemedicine services. Those
reporting requirements imposed on recipients of financial assistance
are necessary to ensure proper use of financing for approved purposes.
Some of the required reporting documents include information generally
maintained by certain types of entities (i.e., patients or students
served, financial statements, contracts, audits, etc.). The information
collected is in a format designed to minimize the paperwork burden on
small businesses and other small entities. The information collected is
the minimum needed by RUS to approve financial assistance and monitor
the grantee or borrower performance.
The impact on small entities will be limited to the reporting and
compliance regulations which were designed to minimize the burden in
order to encourage applicants. Even the compliance regulations are
designed to only assure RUS that the financial assistance was utilized
for Act purposes and also are regulations for already imposed
government-wide financial assistance of any kind.
[[Page 32435]]
Information Collection and Recordkeeping Requirements
In accordance with the Paperwork Reduction Act of 1995 (44 U.S.C.
35) RUS requested comments on the information collection incorporated
in the proposed rule published on April 16, 1997 (62 FR 18678). The
deadline for submitting comments is June 16, 1997. The reporting and
recordkeeping requirements contained in the final rule will not be
effective until approved by the Office of Management and Budget
pursuant to the Paperwork Reduction Act of 1995 (44 U.S.C. 35). Send
questions or comments regarding this burden or any other aspect of
these collections of information, including suggestions for reducing
the burden, to F. Lamont Heppe, Jr., Director, Program Support and
Regulatory Analysis, Rural Utilities Service, U.S. Department of
Agriculture, 1400 Independence Ave., SW., STOP 1522, Room 4034, South
Building, Washington, DC 20250-1522.
National Environmental Policy Act Certification
RUS has determined that this final rule will not significantly
affect the quality of the human environment as defined by the National
Environmental Policy Act of 1969 (42 U.S.C. 4321 et seq.). Therefore,
this action does not require an environmental impact statement or
assessment.
Program Affected
The program described by this final rule is listed in the Catalog
of Federal Domestic Assistance programs under number 10.855, Distance
Learning and Telemedicine Loan and Grant Program. This catalog is
available on a subscription basis from the Superintendent of Documents,
the United States Government Printing Office, Washington, DC 20402.
Intergovernmental Review
This program is subject to the provisions of Executive Order 12372
that requires intergovernmental consultation with State and local
officials.
Unfunded Mandate
This rule contains no Federal mandates (under the regulatory
provisions of Title II of the Unfunded Mandate Reform Act) for State,
local, and tribal governments or the private sector. Thus today's rule
is not subject to the requirements of sections 202 and 205 of the
Unfunded Mandate Reform Act.
Background
Title 7, CFR part 1703, subpart D, was originally published in the
Federal Register February 26, 1993, (58 FR 11507), and became effective
March 29, 1993. The Agriculture Improvement and Reform Act of 1996
(FAIR Act) modified the Distance Learning and Telemedicine (DLT) grant
program by creating a loan component. The regulation was modified and
published as a final rule in the Federal Register on June 27, 1996, (61
FR 33622), to incorporate the changes to the grant program mandated by
the FAIR Act, excluding those provisions for administering a loan
program since funds appropriated in fiscal year 1996 could only be used
for grants. This final rule, while based in part on the existing rule,
will (1) Establish criteria for loan and grant eligibility, (2)
simplify the determination for the comparative rurality calculation,
and (3) place greater emphasis on the need for distance learning or
telemedicine services in the scoring criteria.
RUS received 5 comments regarding the proposed rule, which were
taken into consideration in preparing the final rule. Overall,
respondents generally expressed support for the proposed rule, but made
specific comments. A list of the commenters and comment summaries and
responses follows:
1. American Institute of Certified Public Accountants, Washington,
DC.
2. Associated Communications and Research Services, Oklahoma City,
OK.
3. Gershowitz Grant & Evaluation Services, Des Moines, IA.
4. Sequachee Valley Electric Cooperative, South Pittsburgh, TN.
5. State Education Department, University of the State of New York,
Albany, NY.
Comment Summary. One organization commented that the proposed rule
fails to address the issue of how the DLT program relates to other
similar Federally-supported programs and questioned whether the
regulations should require explicit coordination with other Federal
programs. The commenter believes that such a requirement would
strengthen the DLT program and better leverage Federal dollars to
improve rural education and health care.
Response. As a leader in providing public/private partnerships for
rural telecommunications financing, the RUS is already providing
effective solutions to the national mission to build an Information
Superhighway. The DLT program has been a resounding success and has
begun to make a difference in rural communities. The use of advanced
telecommunications systems and technologies has enabled rural America
to begin to realize the benefits of a nationally integrated public
network. RUS vigorously pursues avenues for providing information on
the benefits of the DLT program to the widest possible number of rural
Americans, private organizations, and other Federal agencies. To that
end, the DLT homepage has been hyper-linked to other similar Federal
programs; thus, making available nationwide access to information on
the program. Further, the RUS consults with and exchanges information
and expertise with other Federal agencies with information technology
grant programs, including the Departments of Commerce, Education, and
Health and Human Services. The DLT program complements, not duplicates,
these other programs.
Comment Summary (section 1703.102 Definitions). Organizations
commented that the term Champion Community requires further
clarification. Since it is not a familiar concept, there needs to be
guidance as to what a Champion Community is and how a community can
obtain this designation.
Response. The Champion Community program stems from the Empowerment
Zone/Enterprise Community (EZ/EC) program, a national competition
created by this Administration. In essence, the EZ/EC program is about
revitalizing low income neighborhoods, supporting grassroots and
community-based planning, and creating new partnerships between
neighborhoods, local government and the Federal government. In order to
qualify, certain economic/demographic requirements have to be met, and
the competing cities/towns have to submit innovative and comprehensive
strategic plans for revitalization of the targeted areas.
RUS concurs with the recommendation and has reworded this
definition for clarity. The definition of Champion Community has been
revised to read as follows: ``A Champion Community is any community
that submitted a valid application to become an Empowerment Zone/
Enterprise Community (EZ/EC) area, met the requirements to be
designated an EZ/EC area, but was not chosen because their score was
not high enough to be selected.''
A complete list of Champion Communities can be found on the
Internet at the following address: www.exec.gov/communit/champion.html;
or by contacting the appropriate RUS Area office in Washington, DC.
[[Page 32436]]
Comment Summary (section 1703.108 Maximum grant and loan amounts,
and section 1703.133(b) Minimum number of points required for a loan).
Concern was expressed that with the effective date of the final rule
being so close to the end of the fiscal year and the selection dates,
that RUS not wait to publish the maximum grant and loan amounts, and
minimum number of points required for a loan. This information may make
a difference in determining whether an organization submits an
application this fiscal year.
Response. RUS has committed to its customers that it will award the
FY 1997 grants and loans in 1997. RUS preferred to provide the public
with an opportunity to comment on the proposed rule prior to making
such determinations. The maximum grant and loan amounts and minimum
number of points required for a loan are published in a notice
elsewhere in this separate part of the Federal Register.
Comment Summary (section 1703.109 (m) and (n) Coordination with
USDA State Directors, Rural Development). One commenter suggested that
it would be an advantage to have the paperwork for a grant or loan flow
through the State offices for Rural Development. The commenter believes
that this structure would put the fact analysis of the application
process closer to the project.
Response. RUS requires all applicants to consult with the USDA
State Director, Rural Development, to assure conformity with the USDA
strategic plan in that State. Applicants are also required to consult
with USDA State Directors on the availability of other sources of
funding at the state or local level. Further, USDA state and local
offices provide information and outreach regarding the program. The
program, however, is a nationwide competition which awards the best
projects from throughout the country using a consistent and developed
expert evaluation process. The RUS ensures that reviewers of
applications have technical or managerial expertise in the fields of
telecommunications, telemedicine, distance learning and project
management and are able to evaluate sufficiently each application fully
on its merits. From this process the best of the best are awarded
nationwide recognition and support. State and local offices are
encouraged to ensure all eligible recipients have the opportunity to
compete.
Comment Summary (section 1703.112 Determination of types of
financial assistance). One commenter suggested that RUS grant funds be
reserved for K-12 school districts only and that loans to educational
facilities be restricted to colleges and universities. Since K-12
school districts are generally prohibited from incurring long-term
debt, this recommendation should be strongly considered.
Response. The DLT program is intended primarily to benefit people,
not institutions. Colleges and universities are existing sources of
advanced education that can be made available to K-12 schools through
distance learning without incurring the additional cost of duplicating
existing educational sources. To integrate advanced technologies into
K-12 classrooms, libraries and other educational settings, RUS
encourages the establishment of consortia to help address the effective
use of technology in distance learning and telemedicine services. The
legislative history of the DLT program evidences a clear intention to
use the benefits of technology to bring the advantages of sophisticated
educational and medical resources to residents of rural areas. Thus,
educational institutions at all levels are encouraged to participate in
the program for the express purpose of providing service to rural
residents.
Comment Summary (section 1703.112(b) Determination of types of
financial assistance). An organization commented that the National
School Lunch Program (NSLP)-based system for determining eligibility
for financial assistance is flawed since the percentage of lunch-
eligible children is only a partial relationship to an applicant's
ability to pay for telecommunications technology. The commenter
suggested that the additional factor of ``proximity to interstate
highways'' be considered. For instance, in rural areas, a community's
location adjacent to an interstate highway results in commercial
development, producing significant tax ratables. A community that is
distant from an interstate may have a higher per-capita income (hence,
fewer lunch-eligible children), but a significantly lower tax base, and
therefore be less able to purchase technology without external support.
Another commenter also questioned whether this type of measure is
as effective as the measures used in other rural economic development
programs, e.g., poverty and unemployment levels. The NSLP-system posed
an anomaly for one particular school district the commenter studied.
They found that the middle school had a rate of 64 percent where the
high school had a rate of only 36 percent participation. They
questioned if this was a nation-wide trend.
Concern was also expressed over the three categories used to
determine eligibility for type of financial assistance and suggested
the thresholds be lowered; thereby allowing for a greater number of
applicants eligible for grants only.
An organization also commented that some in school districts
believe that persons who could qualify do not apply for a Federally-
funded school lunch because they fear the stigma more than the possible
benefit. Thus, there could well be built in differences between
communities based on mores. The commenter believes that, in gathering
NSLP percentages and ratios across the country and permitting local
presentation in a particular application, the results may prove far
from objective.
In addition, it was suggested that the two gaps, 32-33 percent and
60-61 percent, in the eligibility formula be addressed. The eligibility
status of applicants who fall into these gaps is ambiguous.
Response. The RUS' choice of using the school lunch program is
consistent with the Federal Communications Commission's (FCC)
implementation of the discounts for telecommunications services for all
schools (K-12), libraries, and rural health care providers, as required
by the Telecommunications Act of 1996. The FCC, like the RUS, uses the
school lunch program, in part, because it is an adjusted measure of
average financial make-up of a community. The DLT program fits hand-in-
glove with the FCC discounts, with the FCC discounts focusing on
monthly operating expense and inside wire, and the DLT focusing on end-
user equipment. It is an added benefit that the RUS and the FCC both
chose the school lunch program.
With regard to employing a measure different from the NSLP such as
poverty and unemployment levels, which are usually determined based on
county demographics, rural areas that contain high levels of
unemployment and extreme levels of people on public assistance are
sometimes located in urban counties. The NSLP-based system emphasizes
the location of the residences of the users of the project itself, and
is a good determinant for measuring the relative well-being of the
area. This approach, based on a school districts level of eligibility
not level of student participation, highlights an important
characteristic of the most needy parts of rural areas that make them
different from more affluent areas; financial hardship. This method
also offers a particular advantage to RUS in administering this
program. The NSLP-based system is objective and easy for applicants to
understand and RUS to administer.
[[Page 32437]]
The intent of the three categories of applicants is to maximize the
benefits of a limited source of grant funding by awarding grants to
those applicants serving areas of financial need. Except as cited in
Sec. 1703.118, grants will only be awarded to applicants that do not
have the resources to repay loans. The 1995 statistics for the NSLP
indicate that the percentages to be used to establish eligibility for
loans and grants will result in financial assistance in the form of
loans for about 75 percent of qualifying applications.
With regard to the two gaps in the percentage ratios used in the
eligibility formula, the regulation has been revised to clarify that
RUS will round up to the next highest or round down to the next lowest
whole number for fraction of percentages at or greater than .5 or less
than .5, respectively.
RUS recognizes that the preamble, under ``Need for Services''
inadvertently indicated that the points available for this scoring
criterion have been increased to represent 26 percent of the total
possible points available for any project. The percent should have read
24.32 not 26 percent.
Comment Summary (section 1703.112(f) Determination of types of
financial assistance). One organization commented that the method for
determining the loan-grant ratio is arbitrary. Applicants invest
significant time and financial resources in the preparation of
proposals that risk receiving only $5,000 in grant funds. It was
recommended that the minimum grant size be raised to a more significant
level (e.g., $50,000), or that objective criteria on ability to pay be
published and used to make the determination.
Response. RUS has determined that based upon the great need for
these types of projects and the limited amount of available grant
funds, the ratios established would allow RUS to fund more projects.
Therefore, RUS was not persuaded by the comment and has determined that
in this regard the regulation should remain unchanged. RUS intends to
get maximum benefit for the dollars invested. Thus, considering the
funding limitations for this program, RUS believes the method for
determining the loan-grant ratio fairly represents and meets the intent
of the program. The purpose of this program is to provide financial
assistance, and, such is accomplished through grants, loans, and loan-
grant combinations. The proposed method maximizes the delivery of
needed funds to rural areas.
Comment Summary (section 1703.117(b)(1) Scoring criteria-Need for
services). A comment was made regarding the desire to have quantifiable
measures developed for this analysis area. The commenter believes that
from the suggested topics listed in this section, some level of points
can be assigned to each of the four (ii, iii, iv, and v) benefit areas.
Response. The intent of RUS is to allow applicants the flexibility
to submit any substantiated information that will strengthen the
documentation of their application relative to need. Categorizing
``needs'' may penalize many worthwhile projects since the scope of the
``need issue'' is so broad. RUS has provided some examples of how
applicants'' proposed projects will meet the needs of their community,
but feels it is necessary that the applicants have the flexibility to
document their unique ``needs.''
RUS solicited from the public suggestions on any objective method
that could be used or indications that the subjective method is
acceptable. No alternatives, however, were suggested and other methods
examined by RUS proved too restrictive. The regulation remains as
proposed.
Comment Summary (section 1703.128 Audit requirements). This section
of the proposed rule stated that grant and loan recipients must provide
an audit in accordance with 7 CFR part 3015, subpart I. One commenter
stated that the referenced regulatory section subpart I, which
discusses the requirements of the Single Audit Act of 1984, became
outdated with the passage of the Single Audit Act Amendments of 1996
(Public Law 104-156). Since the requirements of the Amendments of 1996
are effective for fiscal years beginning after June 30, 1996, it was
recommended that RUS update the regulation accordingly.
Response. The final rule has been changed to refer to the audit
requirements contained in 7 CFR part 3051, Audits of Institutions of
Higher Education and Other Nonprofit Institutions, or its successor,
and 7 CFR part 1773, Policy on Audits of RUS Borrowers. Part 3051
applies to not-for-profit organizations (including hospitals, colleges
and universities) and state, local and Indian tribal governments. Part
1773 applies to for-profit organizations.
To further clarify that only applicants who have the least ability
to repay the full amount of financial assistance provided receive
grants or loan/grant combinations, RUS is adding the following sentence
to Sec. 1703.112(a)(2): ``The applicant's ability to pay for the
project. Financial assistance in the form of grants or a combination of
loans and grants will be made available only to those otherwise
eligible applicants determined by the Administrator, after review of
the financial information furnished by the applicant, to have the least
ability to repay the full amount of assistance provided.''
RUS also substituted the words financial assistance for funding in
the heading of Sec. 1703.109 and Sec. 1703.112, and throughout the
final rule where appropriate. Since the term financial assistance is
defined in the final rule, this change was made in the interest of
uniformity.
RUS has determined that unless this rule is effective upon
publication in the Federal Register, it is unlikely that much if any of
the Fiscal Year 1997 authorization for the Distance Learning and
Telemedicine Loan and Grant Program will be available for use by loan
and grant recipients before the authorization lapses.
List of Subjects in 7 CFR Part 1703
Community development, Grant programs--education, Grant programs--
health care, Grant programs--housing and community development, Loan
programs--education, Loan programs--health care, Loan programs--housing
and community development, Reporting and recordkeeping requirements,
Rural areas.
For the reasons set forth in the preamble, chapter XVII of title 7
of the Code of Federal Regulations is amended as follows:
PART 1703--RURAL DEVELOPMENT
1. The authority citation for part 1703 continues to read as
follows:
Authority: 7 U.S.C. 901 et seq. and 950aaa et seq.; Pub. L. 103-
354, 108 Stat 3178 (7 U.S.C. 6941 et seq.).
2. Subpart D of part 1703 is revised to read as follows:
Subpart D--Distance Learning and Telemedicine Loan and Grant Program
Sec.
1703.100 Purpose.
1703.101 Policy.
1703.102 Definitions.
1703.103 Applicant eligibility and allocation of funds.
1703.104 Allowable grant and loan funding percentage.
1703.105 Grant and loan purposes.
1703.106 In-kind matching provisions.
1703.107 Ineligible loan and grant purposes.
1703.108 Maximum and minimum sizes of a grant and a loan.
1703.109 The application for financial assistance.
1703.110 Conflict of interest.
1708.111 [Reserved]
1703.112 Determination of types of financial assistance.
1703.113 Application filing dates, location, processing, and public
notification.
[[Page 32438]]
1703.114--1703.116 [Reserved]
1703.117 Criteria for scoring applications.
1703.118 Other application selection provisions.
1703.119 Appeal provisions.
1703.120--1703.121 [Reserved]
1703.122 Further processing of selected applications.
1703.123--1703.125 [Reserved]
1703.126 Disbursement of loan and grant funds.
1703.127 Reporting and oversight requirements.
1703.128 Audit requirements.
1703.129 Repayment of loans.
1703.130--1703.134 [Reserved]
1703.135 Grant and loan administration.
1703.136 Changes in project objectives or scope.
1703.137 Grant and loan termination provisions.
1703.138--1703.139 [Reserved]
1703.140 Expedited telecommunications loans.
Appendix A to Subpart D of Part 1703--Environmental Questionnaire.
Subpart D--Distance Learning and Telemedicine Loan and Grant
Program
Sec. 1703.100 Purpose.
The purpose of this subpart is to encourage and improve
telemedicine services and distance learning services in rural areas
through the use of telecommunications, computer networks, and related
advanced technologies by students, teachers, medical professionals, and
rural residents.
Sec. 1703.101 Policy.
(a) RUS recognizes that the transmission of information is vital to
the economic development, education, and health of rural Americans. To
further this objective, RUS will award loans and grants under this
subpart to distance learning and telemedicine projects that will
improve the access of people residing in rural areas to improved
educational, learning, training, and health care services. Unless a
distinction is made in the various sections of this subpart, all
aspects of this subpart will apply to all requests for financial
assistance.
(b) In providing assistance under this subpart, RUS will give
priority to rural areas that it believes have the greatest need of
distance learning and telemedicine services. RUS believes that
generally the need is greatest in economically challenged areas and
those requiring high costs to serve. This program is consistent with
provisions of the 1996 Telecommunications Act (Public Law 104-104, 110
Stat. 56) that designates telecommunications service discounts for
schools, libraries, and rural health care providers providing benefits
to rural end-users. RUS will take into consideration the community's
involvement in the project and the applicant's ability to leverage
grant funds based on its access to capital.
(c) RUS believes that the residents of rural areas and their local
institutions which serve them can best determine what are the most
appropriate communications or information systems for use in their
respective communities. Therefore, in administering this subpart, RUS
will not favor or mandate the use of one particular technology over
another.
(d) All rural institutions are encouraged to cooperate with each
other and with applicants and end users in promoting the program being
implemented under this subpart.
(e) RUS staff will make diligent efforts to inform potential
applicants in rural areas of the program being implemented under this
subpart.
(f) Financial assistance under this subpart will consist of grants
or cost of money loans, or both. The Administrator shall determine the
portion of the financial assistance provided to a recipient that
consists of grants and the portion that consists of cost of money loans
so as to result in the maximum feasible repayment to the government of
the financial assistance, based on the ability of the recipient to
repay and with the full utilization of funds made available to carry
out this subpart.
(g) The Administrator may provide a cost of money loan to entities
using telemedicine and distance learning services, and, to entities
providing or proposing to provide telemedicine service or distance
learning service to other persons at rates calculated to ensure that
the benefit of the financial assistance is passed through to the other
persons.
(h) The Administrator may provide a cost of money loan under this
subpart to a borrower of a telecommunications or electric loan under
the Rural Electrification Act of 1936, as amended. A borrower receiving
a cost of money loan under this subpart shall:
(1) Make the funds provided available, under any terms it so
chooses as long as the terms are no more stringent than the terms under
which it received the financial assistance, to entities that qualify as
distance learning or telemedicine projects satisfying the requirements
of this subpart.
(2) Use the funds provided to acquire, install, improve, or extend
a system referred to in this subpart.
Sec. 1703.102 Definitions.
Act means the Rural Electrification Act of 1936, as amended (7
U.S.C. 901 et seq.).
Administrator means the Administrator of the Rural Utilities
Service, or designee or successor.
Applicant means an eligible organization which applies for
financial assistance under this subpart.
Champion Community means any community that submitted a valid
application to become an Empowerment Zone/Enterprise Community (EZ/EC)
area, met the requirements to be designated an EZ/EC area, but was not
chosen because their score was not high enough to be selected.
Completed application means an application that includes all those
items specified in Sec. 1703.109 in form and substance satisfactory to
the Administrator.
Comprehensive rural telecommunications plan means the plan
submitted by an applicant in accordance with Sec. 1703.109(a).
Computer networks means computer hardware and software, terminals,
signal conversion equipment including both modulators and demodulators,
or related devices, used to communicate with other computers to process
and exchange data through a telecommunication network in which signals
are generated, modified, or prepared for transmission, or received, via
telecommunications terminal equipment and telecommunications
transmission facilities.
Consortium means a combination or group of eligible entities formed
to undertake the purposes for which the distance learning and
telemedicine financial assistance is provided. Each consortium shall be
composed of a minimum of two eligible organizations that meet the
requirements of Sec. 1703.103.
Construct means to acquire, construct, extend, improve, or install
a facility or system.
Cost of money loan means a loan made under the DLT program bearing
interest at a rate equal to the then current cost of money to the
government, at the time the feasibility study is completed, for loans
of similar maturity not to exceed 10 years.
Data terminal equipment means equipment that converts user
information into data signals for transmission, or reconverts the
received data signals into user information, and is normally found on
the terminal of a circuit and on the premises of the end user.
[[Page 32439]]
Distance learning means a telecommunications link to an end user
through the use of eligible equipment to:
(1) Provide educational programs, instruction, or information
originating in one area, whether rural or not, to students and teachers
who are located in rural areas; or
(2) Connect teachers and students, located in one rural area with
teachers and students that are located in a different rural area.
DLT borrower means an entity that has outstanding loans under the
provisions of the DLT program.
DLT program means the Distance Learning and Telemedicine Loan and
Grant Program administered by RUS pursuant to subtitle D, chapter 1, of
the Rural Economic Development Act of 1990, as amended (7 U.S.C. 950aaa
through 950aaa-4).
Economic useful life as applied to facilities financed under the
DLT program means the number of years resulting from dividing 100
percent by the depreciation rate (expressed as a percent) based on
Internal Revenue Service depreciation rules or recognized
telecommunications industry guidelines.
Eligible equipment means computer hardware and software, audio and
visual equipment, computer network components, telecommunications
terminal equipment, telecommunications transmission facilities, data
terminal equipment, inside wiring, interactive video equipment, or
other facilities that would further telemedicine services or distance
learning services. Land, buildings, or building construction are not
considered eligible equipment (see Sec. 1703.107(a)(10)).
Eligible organization means an incorporated entity that meets the
requirements of Sec. 1703.103.
Empowerment Zone and Enterprise Community (EZ/EC) means any
community whose designation as such pursuant to 26 U.S.C. 1391 et seq.
is in effect at the time RUS agrees to provide financial assistance.
End user means either or both of the following:
(1) Rural elementary or secondary schools or other educational
institutions, such as institutions of higher education, vocational and
adult training and education centers, libraries, and teacher training
centers, and students, teachers and instructors using such rural
educational facilities, that participate in a rural distance learning
telecommunications program through a project funded under this subpart;
(2) Rural hospitals, primary care centers or facilities, such as
medical centers and clinics, and physicians and staff using such rural
medical facilities, that participate in a rural telemedicine program
through a project funded under this subpart.
End user site means a facility that is part of a network or
telecommunications system that is utilized by end users.
Financial assistance shall consist of grants, cost of money loans,
or both, made under the DLT program.
Grant documents means the letter of agreement, including any
amendments and supplements thereto, between RUS and the grant
recipient.
Grantee means a recipient of a grant from RUS to carry out the
purposes of the DLT program.
Hub means control center of a network or telecommunications system.
Instructional programming means educational material, including
computer software, which would be used for educational purposes in
connection with eligible equipment but does not include salaries,
benefits, and overhead of medical or educational personnel.
Interactive video equipment means equipment used to produce and
prepare for transmission audio and visual signals from at least two
distant locations such that individuals at such locations can orally
and visually communicate with each other. Such equipment includes
monitors, other display devices, cameras or other recording devices,
audio pickup devices, and other related equipment.
Letter of agreement means a legal document executed by RUS and the
grantee that contains specific terms, conditions, requirements, and
understandings applicable to a particular grant.
Loan documents mean the loan agreement, note, and security
agreement, including any amendments and supplements thereto, between
RUS and the DLT or Telecommunications/Electric borrower.
Local exchange carrier means a commercial, cooperative or mutual-
type association, or public body that is engaged in the provision of
telephone exchange service or exchange access.
Matching funds means the applicant's funding contribution for
allowable purposes.
National School Lunch Program (NSLP) means the federally assisted
meal program established under the National School Lunch Act of 1946
(42 U.S.C. 1751).
Project means an undertaking to provide or improve distance
learning or telemedicine by using financial assistance provided under
the DLT program.
Project service area means the area in which at least 90 percent of
the persons to be served by the project are likely to reside.
Rural community facilities means facilities such as schools,
libraries, learning centers, training facilities, hospitals, medical
centers, or similar facilities, primarily used by residents of rural
areas, that will use a telecommunications, computer network, or related
advanced technology system to provide educational or health care
benefits primarily to residents of rural areas.
RUS means the Rural Utilities Service, an agency of the United
States Department of Agriculture formerly known as REA, see 7 CFR
1700.1.
Scope of work means a detailed plan of work that has been approved
by the Administrator to be performed by the applicant using financial
assistance provided under this subpart.
Secretary means the Secretary of Agriculture.
Technical assistance means:
(1) Assistance in learning to operate equipment or systems; and
(2) Studies, analyses, designs, reports, manuals, guides,
literature, or other forms of creating, acquiring, or disseminating
information.
Telecommunications carrier means any provider of telecommunications
services.
Telecommunications/Electric borrower means an entity that has
outstanding electric or telecommunications RUS or Rural Telephone Bank
loans or loan guarantees under the provisions of the Act.
Telecommunications terminal equipment means the assembly of
telecommunications equipment at the end of a circuit or path of a
signal, including but not limited to over the air broadcast, satellite,
and microwave, normally located on the premises of the end user, that
interfaces with telecommunications transmission facilities, and that is
used to modify, convert, encode, or otherwise prepare signals to be
transmitted via such telecommunications facilities, or that is used to
modify, reconvert, or carry signals received from such facilities, the
purpose of which is to accomplish the goal for which the circuit or
signal was established.
Telecommunications transmission facilities means facilities that
transmit, receive, or carry data between the telecommunications
terminal equipment at each end of the telecommunications circuit or
path. Such facilities include microwave antennae, relay stations and
towers,
[[Page 32440]]
other telecommunications antennae, fiber-optic cables and repeaters,
coaxial cables, communication satellite ground station complexes,
copper cable electronic equipment associated with telecommunications
transmissions, and similar items.
Telemedicine means a telecommunications link to an end user through
the use of eligible equipment which electronically links medical
professionals at separate sites in order to exchange health care
information in audio, video, graphic, or other format for the purpose
of providing improved health care services primarily to residents of
rural areas.
Sec. 1703.103 Applicant eligibility and allocation of funds.
(a) To be eligible to receive financial assistance under this
subpart, the applicant must be organized in one of the following
corporate structures:
(1) An incorporated organization, partnership, Indian tribe and
tribal organization as defined in 25 U.S.C. 450b (b) and (c), or other
legal entity, including a municipal corporation or a private
corporation organized on a for-profit or not-for-profit basis, which
operates, or will operate, a school, college, university, learning
center, training facility, or other educational institution, including
a regional educational laboratory, library, hospital, medical center,
medical clinic or any rural community facility. A state government,
other than a state government entity that operates a rural community
facility, is not considered an eligible applicant; or
(2) A consortium, as defined in Sec. 1703.102. A consortium which
includes a state government entity is only eligible if the state
government entity operates a rural community facility; or
(3) An incorporated organization, partnership, Indian tribe and
tribal organization as defined in 25 U.S.C. 450b (b) and (c), or other
legal entity which is providing or proposes to provide telemedicine
service or distance learning service to other legal entities or
consortia at rates calculated to ensure that the economic value and
other benefits of the distance learning or telemedicine grant is passed
through to such other legal entities or consortia.
(b) At least one of the entities in a partnership or consortium
must be eligible individually, and the partnership or consortium must
provide written evidence of its legal capacity to contract with RUS. If
a partnership or consortium lacks the capacity to contract, each
individual entity must contract with RUS on its own behalf.
(c) A borrower of an electric or telecommunications loan under the
Act is eligible for a cost of money loan only.
(d) All applications for financial assistance, with the exception
of applications requesting a loan and having the minimum required
score, will be ranked by the type of application (health care or
educational) and total points scored. Grant funds available for medical
and educational applicants will be allocated based on the total number
of medical and educational applications scoring in the top 50 percent
of all applications received for that fiscal year. Applications will be
ranked only in one category based on the predominant use of the
project.
Sec. 1703.104 Allowable grant and loan funding percentage.
(a) Financial assistance, except as noted in paragraph (b) of this
section, may be used by eligible organizations for distance learning
and telemedicine projects to finance up to 70 percent of the cost of
allowable purposes outlined in Sec. 1703.105 provided that no financial
assistance may exceed the maximum grant or loan amount for the year in
which the grant or loan is made.
(b) Cost of money loans requested by an applicant may be used by
eligible organizations for distance learning and telemedicine projects
to finance up to 90 percent of the cost of allowable loan purposes
outlined in Sec. 1703.105, provided that no loan may exceed the maximum
loan amount for the year in which the loan is made. Financial
assistance applications that do not request a loan and qualify for a
loan or combination loan and grant will be funded up to 70 percent of
the cost of allowable purposes.
Sec. 1703.105 Grant and loan purposes.
Grants and loans shall be limited to costs associated with the
initial capital assets associated with the project. Grant and loan
funds as set out in the last sentence of this section shall not exceed
twenty percent (20 percent) of the requested financial assistance. The
following are allowable grant and loan purposes:
(a) Acquiring, by lease or purchase, eligible equipment as defined
in Sec. 1703.102;
(b) Acquiring instructional programming; and
(c) Providing technical assistance and instruction for using
eligible equipment, including any related software; developing
instructional programming; providing engineering or environmental
studies relating to the establishment or expansion of the phase of the
project that is being financed with the financial assistance.
Sec. 1703.106 In-kind matching provisions.
(a) In-kind matching, the applicant's minimum funding contribution
(specified in Sec. 1703.104) for allowable purposes, is generally
required in the form of cash. However, in-kind contributions for the
purposes listed in Sec. 1703.105 may be substituted for cash.
(b) In-kind items listed in Sec. 1703.105 must be non-depreciated
or new assets with established monetary value. Manufacturers or service
providers discounts are not considered in-kind matching.
(c) Financial assistance may be provided for end user sites.
Financial assistance may also be provided for hubs located in rural or
non-rural areas, if they are necessary to provide distance learning or
telemedicine services to rural residents at end user sites.
Sec. 1703.107 Ineligible loan and grant purposes.
(a) Without limitation, financial assistance under this subpart
will not be provided:
(1) To cover the costs of installing or constructing
telecommunications transmission facilities, except as provided in
paragraph (c) of this section;
(2) To pay for medical equipment except medical equipment primarily
used for encoding and decoding data, such as images, for transmission
over a telecommunications or computer network;
(3) To pay salaries, wages, or employee benefits to medical or
educational personnel;
(4) To pay for the salaries or administrative expenses of the
applicant or the project;
(5) To purchase equipment that will be owned by the local exchange
carrier or another telecommunications service provider;
(6) To duplicate facilities providing distance learning or
telemedicine services in place or to reimburse the applicant or others
for costs incurred prior to RUS' receipt of the completed application;
(7) To pay costs of preparing the application package for financial
assistance under this program;
(8) For projects whose sole objective is to provide links between
teachers and students or medical professionals who are located at the
same facility;
(9) For site development and the destruction or alteration of
buildings;
(10) For the purchase of land, buildings, or building construction;
[[Page 32441]]
(11) For projects located in areas covered by the Coastal Barrier
Resources Act (16 U.S.C. 3501 et seq.);
(12) For any purpose that the Administrator has not specifically
approved; or
(13) Except for leases provided in Sec. 1703.105, to pay the cost
of recurring or operating expenses for the project.
(b) Except as otherwise provided in Sec. 1703.140, funds shall not
be used to finance a project in part when success of the project is
dependent upon the receipt of additional financial assistance under
this subpart D or is dependent upon the receipt of other funding that
is not assured.
(c) Loans can be used to cover the costs of telecommunications
transmission facilities if no telecommunications carrier will install
such facilities under the Act or through other financing procedures
within a reasonable time period and at a cost to the applicant that
does not jeopardize the feasibility of the project, as determined by
the Administrator.
Sec. 1703.108 Maximum and minimum sizes of a grant and a loan.
Applications for grants and loans to be considered under this
subpart will be subject to limitations on the proposed amount of
financial assistance. The Administrator may establish the maximum
amount of financial assistance to be made available to an individual
recipient for each fiscal year under this subpart, by publishing notice
of the maximum amount in the Federal Register not more than 45 days
after funds are made available for the fiscal year to carry out this
subpart. The minimum size of a grant or loan is $50,000.
Sec. 1703.109 The application for financial assistance.
The following items comprise the required material that must be
submitted to RUS in support of the application for financial
assistance:
(a) Proposed scope of work of the project. The proposed scope of
work of the project which includes, at a minimum:
(1) The specific activities to be performed under the project;
(2) Who will carry out the activities;
(3) The time-frames for accomplishing the project objectives and
activities; and
(4) A budget for capital expenditures reflecting the line item
costs for both the grant and loan funds and other sources of funds for
the project.
(b) Executive summary for the project. The applicant must provide
RUS a general project overview, verification of compliance with the
general requirements of this subpart, and documentation of eligibility.
The executive summary shall contain the following 9 categories:
(1) A description of why the project is needed.
(2) An explanation of how the applicant will address the need cited
in paragraph (b)(1) of this section, why the applicant requires
financial assistance and types of educational or medical services to be
offered by the project, and the benefits to the rural residents.
(3) A description of the applicant, documenting eligibility with
Sec. 1703.103.
(4) An explanation of the total cost of the project including a
breakdown of the RUS financial assistance required and the source of
funding for the remainder of the project.
(5) A statement that the project is either a distance learning or
telemedicine facility as defined in Sec. 1703.102. If the project
provides both distance learning and telemedicine services, the
applicant must identify the predominant use of the system.
(6) A general overview of the telecommunications system to be
developed, including the types of equipment, technologies, and
facilities used.
(7) A description of the participating hubs and end user sites and
the number of rural residents which will be served by the proposed
project at each end user site.
(8) The applicant must certify that facilities using financial
assistance do not duplicate adequate established telemedicine services
or distance learning services. RUS will make the final determination
whether or not financial assistance requested by an applicant will
duplicate such adequate established services.
(9) A listing of the location of each end user site (city, town,
village, borough or rural area plus the state) discussing how the
appropriate National School Lunch Program eligibility percentage was
determined in accordance with Sec. 1703.112. These percentages may be
obtained from the State or local organization that administers the
program and must be certified by that organization as being correct.
(c) Financial information. The applicant must provide financial
information to support the need for the financial assistance requested
for the project. It must show its financial capacity to carry out the
proposed work, and show project feasibility. For educational
institutions participating in a project application (including all
members of a consortium), the financial data must reflect revenue and
expense reports and balance sheet reports, reflecting net worth, for
the most recent annual reporting period preceding the date of the
application. For medical institutions participating in a project
application (including all members of a consortium), the financial data
must include income statement and balance sheet reports, reflecting net
worth, for the most recent completed fiscal year preceding the date of
the application. When the applicant is a partnership, company,
corporation or other entity, current balance sheets, reflecting net
worth, are needed from each of the entities that has at least a 20
percent interest in such partnership, company, corporation or other
entity. When the applicant is a consortium, a current balance sheet,
reflecting net worth, is needed from each member of the consortium and
from each of the entities that has at least a 20 percent interest in
such member of the consortium.
(1) Applicants must include sufficient pro-forma financial data
which adequately reflects the financial capability of project
participants and the project as a whole to continue a sustainable
project for a minimum of 10 years after completion of the project. This
documentation should include sources of sufficient income or revenues
to pay operating expenses including telecommunications access and toll
charges, system maintenance, salaries, training, and any other general
operating expenses, and provide for replacement of depreciable items.
(2) For applicants requesting a loan and applicants who qualify for
a loan or a combination loan/grant in accordance with Sec. 1703.112,
the documentation must demonstrate the ability to repay the loan. RUS
will consider a secured loan guarantee by a third party as evidence of
the ability of the applicant to repay a loan.
(3) For each hub and end user site, the applicant must identify and
provide reasonable evidence of each source of revenue. If the
projection relies on cost sharing arrangements among hub and end user
sites, the applicant must provide evidence of agreements made among
project participants.
(4) For applicants eligible under Sec. 1703.103(a)(3), an
explanation of the economic analysis justifying the rate structure to
ensure that the benefit, including cost saving, of the financial
assistance is passed through to the other persons receiving
telemedicine or distance learning services.
(5) For RUS telecommunications and electric borrowers applying for
a cost of money loan, the only financial information required in
support of that application is the respective most recent
[[Page 32442]]
Annual Report to RUS (i.e. RUS Form 479, Form 7, or Form 12).
(d) A statement of experience. The applicant must provide a written
narrative (not exceeding three single spaced pages) describing its
demonstrated capability and experience, if any, in operating an
educational or health care endeavor and any project similar to the
proposed project. Experience in a similar project is desirable but not
required.
(e) Funding commitment from other sources. The applicant must
provide evidence, in form and substance satisfactory to the
Administrator, that all funds in addition to funds provided under this
subpart are committed and will be used for the proposed project.
(f) Telecommunications System Plan. A Telecommunications System
Plan, consisting of the following, is required. The items in paragraphs
(f) (4) and (5) of this section are needed only when the applicant is
requesting loan funds for telecommunications transmission facilities:
(1) The capabilities of the telecommunications terminal equipment,
including a description of the specific equipment which will be used to
deliver the proposed service. The applicant must document discussions
with various technical sources which could include consultants,
engineers, product vendors, or internal technical experts, provide
detailed cost estimates for operating and maintaining the end user
equipment and provide evidence that alternative equipment and
technologies were evaluated.
(2) A listing of the proposed purchases or leases of
telecommunications terminal equipment, telecommunications transmission
facilities, data terminal equipment, interactive video equipment,
computer hardware and software systems, and components that process
data for transmission via telecommunications, computer network
components, communication satellite ground station equipment, or any
other elements of the telecommunications system designed to further the
purposes of this subpart, that the applicant intends to build or fund
using RUS financial assistance.
(3) A description of the consultations with the appropriate
telecommunications carriers (including other interexchange carriers,
cable television operators, enhanced service providers, providers of
satellite services and telecommunications equipment manufacturers and
distributors) and the anticipated role of such providers in the
proposed telecommunications system.
(4) Results of discussion with local exchange carriers serving the
project area addressing concerns in Sec. 1703.107 (c).
(5) The capabilities of the telecommunications transmission
facilities, including bandwidth, networking topology, switching,
multiplexing, standards and protocols for intra-networking and open
systems architecture (the ability to effectively communicate with other
networks). In addition, the applicant must explain the manner in which
the transmission facilities will deliver the proposed services. For
example, for medical diagnostics, the applicant might indicate whether
or not a guest or other diagnosticians can join the network from
locations off the network. For educational services, indicate whether
or not all hub and end-user sites are able to simultaneously hear in
real-time and see each other or the instructional material in real-
time. The applicant must include detailed cost estimates for operating
and maintaining the network, and include evidence that alternative
delivery methods and systems were evaluated.
(g) Proposed evaluation methodology. The applicant must provide a
proposed method of evaluating the success of the project in meeting the
objectives of the program as set forth in Sec. 1703.100 and
Sec. 1703.101 and the proposed scope of work.
(h) Compliance with other Federal statues and regulations. The
applicant is required to submit evidence that it is in compliance with
other applicable Federal requirements including, but not limited to the
following:
(1) Equal opportunity and nondiscrimination requirements;
(2) Architectural barriers;
(3) Flood hazard area precautions;
(4) Uniform Relocation Assistance and Real Property Acquisition for
Federal and Federally Assisted Programs;
(5) Drug-free workplace;
(6) ``Certification Regarding Debarment, Suspension and Other
Responsibility Matters--Primary Covered Transaction'' (See 7 CFR
3017.510);
(7) Intergovernmental review of Federal programs if clearing
house(s) exists for the state(s) in which project is located; and
(8) Restrictions on lobbying. For an application for financial
assistance in excess of $100,000, a certification statement,
``Certification Regarding Lobbying'' is required. If the applicant is
engaged in lobbying activities, the applicant must submit a completed
disclosure form, ``Disclosure of Lobbying Activities'' (see 7 CFR part
3018).
(i) (1) Environmental impact and historic preservation. The
applicant must provide details of the project's impact on the
environment and historic preservation. Grants and loans made under this
part are subject to 7 CFR part 1794 which contains the policies and
procedures of RUS for implementing a variety of Federal statues,
regulations and executive orders generally pertaining to protection of
the quality of the human environment that are listed in 7 CFR 1794.1.
The application shall contain a separate section entitled
``Environmental Impact of the Project.''
(2) Environmental information. An ``Environmental Questionnaire,''
appendix A to this subpart, may be used by applicants to assist in
complying with the requirements of this section. Copies of the
Environmental Questionnaire are available from RUS.
(j) A completed Standard Form 424, ``Application for Federal
Assistance,'' along with a board of directors resolution authorizing
the request for financial assistance.
(k) Evidence of the applicant's legal existence and authority to
enter into a grant or loan agreement with RUS and perform activities
proposed under the grant or loan application.
(l) Evidence that the applicant is not delinquent on any obligation
owed to the government (7 CFR parts 3016 and 3019).
(m) Evidence that the applicant has consulted with the USDA State
Director, Rural Development, concerning the availability of other
sources of funding available at the state or local level.
(n) Evidence from the USDA State Director, Rural Development, that
the application conforms with the State strategic plan as prepared
under section 381D of the Consolidated Farm and Rural Development Act
(7 U.S.C. 1921 et seq.). The applicant should indicate if such a plan
does not exist.
(o) A depreciation schedule covering all assets of the project.
Those assets for which financial assistance is being requested should
be clearly indicated.
(p) Supplemental information. The applicant should provide any
additional information it considers relevant to the project and likely
to be helpful in determining the extent to which the proposed project
would further the purposes of this subpart.
(q) Additional information requested by RUS. The applicant must
provide any additional information the Administrator may consider
relevant to the application and necessary to adequately evaluate the
application. RUS may also request modifications or
[[Page 32443]]
changes, including changes in the amount of funds requested, in any
proposal described in an application submitted under this subpart.
Sec. 1703.110 Conflict of interest.
At any time prior to the disbursement of a grant or loan awarded
under this subpart, the Administrator may disqualify an otherwise
eligible project whenever, in the judgment of the Administrator, the
project would create a conflict of interest or the appearance of a
conflict of interest. RUS will notify the applicant in writing of the
Administrator's intention to disqualify the project under this section
and set forth the basis for the Administrator's determination that a
conflict of interest or appearance exists. Thereafter, the applicant
will have 30 days from the date of such notice to file a written
response with the Administrator. If the Administrator receives the
applicant's response within the 30-day period, the Administrator will
consider the information contained therein before making a final
determination whether to disqualify the project. RUS will promptly
notify the applicant of the final determination whether a conflict of
interest or appearance of a conflict exists. If the determination is
affirmative, the notice will also advise the applicant whether the
project is disqualified or conditionally disqualified. If the project
is conditionally disqualified, the notice will state under what
circumstances the project may continue to be eligible for assistance
under this subpart. The Administrator's decision under this section
will be final.
Sec. 1703.111 [Reserved]
Sec. 1703.112 Determination of types of financial assistance.
(a) To maximize the use of available funding and to obtain the
maximum repayment to the government, RUS will determine if an applicant
will be awarded a grant, loan or a combination of both loans and grants
based upon the following:
(1) The percentage of students eligible to participate in the
National School Lunch Program in the areas where the end user sites
comprising the project are located; and
(2) The applicant's ability to pay for the project. Financial
assistance in the form of grants or a combination of loans and grants
will be made available only to those otherwise eligible applicants
determined by the Administrator, after review of the financial
information furnished by the applicant, to have the least ability to
repay the full amount of assistance provided.
(b) The methodology contained in this section will be used to
evaluate the relative financial need of the applicant, community, and
project. All applicants are required to provide the applicable
percentage of students eligible to participate in the National School
Lunch Program for each end user site which must be certified as being
correct by the appropriate State or local organization administering
the program. The type of financial assistance will be determined as
follows:
(1) If the end user site(s) for the project have, or are located in
school districts which have, from 0-32 percent student eligibility in
the National School Lunch Program, the project qualifies for a loan.
(2) If the end user site(s) for the project have, or are located in
school districts which have, from 33-60 percent student eligibility in
the National School Lunch Program, the project qualifies for a loan and
may be eligible for some grant funds.
(3) If the end user site(s) for the project have, or are located in
school districts which have, from 61-100 percent student eligibility in
the National School Lunch Program, the project qualifies for a grant.
The applicant may indicate its desire to be considered for a loan or a
combination loan and grant if denied a grant provided the financial
data required in Sec. 1703.109(c) indicates the ability to repay a
loan. Grant applicants should indicate if they desire to be considered
for a loan.
(4) Percentage ratios will be rounded up to the next highest or
rounded down to the next lowest whole number for fraction of
percentages at or greater than .5 or less than .5, respectively.
(c) The following guidelines will be used to determine the
applicable National School Lunch Program eligibility percent for a
particular end user site:
(1) Public schools or nonprofit private schools of high school
grade or under will use the actual eligibility percentage for that
particular school.
(2) Schools and institutions of higher learning ineligible to
participate in the National School Lunch Program and non-school end
user sites (medical facilities, libraries, etc.) will use the
eligibility percentage of all students in the school district where the
end user will be located.
(d) If all the end user sites in a proposed network or system fall
within the same percentile category, the project will be eligible for
the type of financial assistance set forth in paragraph (b) of this
section.
(e) If end user sites fall within different percentile categories
the eligibility percentages associated with each end user site will be
averaged to determine the percentile category and type of financial
assistance the applicant is eligible for. For purposes of averaging, if
a hub is also utilized as an end user site, the hub will be considered
as an end user site.
(f) For those applicants which qualify for a combination loan/
grant, the Administrator will determine the amount of the grant the
applicant will receive, if any, based upon analysis of the financial
condition of the applicant as reflected by the information submitted
under Sec. 1703.109(c). The minimum amount of a grant will be $5,000.
(g) RUS will submit a letter to those applicants being offered
financial assistance in the form of a loan, or a combination of a loan
and grant, outlining terms and conditions of such assistance. The
applicant will have 15 days from the date of the letter to accept the
terms and conditions in the letter. If the applicant fails to respond
within this time the Administrator may withdraw the offer of financial
assistance and the applicant will have no right to appeal the
withdrawal.
Sec. 1703.113 Application filing dates, location, processing, and
public notification.
(a) Applications for financial assistance under this subpart shall
be submitted to the Rural Utilities Service, U.S. Department of
Agriculture, 1400 Independence Avenue, SW., STOP 1590, Washington, DC
20250-1590. Applications should be marked ``Attention: Assistant
Administrator, Telecommunications Program''.
(b) Applications for loans can be submitted at any time. RUS will
review each application for completeness in accordance with
Sec. 1703.109, and notify the applicant, within 15 working days of the
receipt of the application, of the results of this review, citing any
information which is incomplete. To be considered for loan funds during
the fiscal year (FY) that the application is submitted, the applicant
must submit any information needed to complete the application by June
30. If this review concludes that a loan is feasible and the
application receives the required minimum number of points as
determined using the scoring criteria in Sec. 1703.117, the
Administrator will immediately process the application. The minimum
number of points required for a loan application to be immediately
processed will be
[[Page 32444]]
published in the Federal Register each fiscal year.
(c) Applications requesting grant funds must be submitted to RUS to
arrive not later than August 12, 1997 if the applications are to be
considered during FY 1997. Beyond FY 1997, all applications requesting
grant funds must be submitted to RUS to arrive not later than April 30
if the applications are to be considered during the fiscal year the
application is submitted. It is suggested that applications be
submitted prior to the above deadline to ensure they can be reviewed
and considered complete by the deadline. RUS will review each
application for completeness in accordance with Sec. 1703.109, and
notify the applicant, within 15 working days of the receipt of the
application, of the results of this review, citing any information
which is incomplete. To be considered for grant funds, the applicant
must submit the information to complete the application by August 12,
1997 in FY 97 and April 30 beyond FY 97. If the applicant fails to
submit such information by the appropriate deadline, the application
will be considered during the next fiscal year.
(d) The Administrator will publish, at the end of each fiscal year,
a notice in the Federal Register of all completed applications
receiving financial assistance under this subpart. The Administrator
will also make those applications available for public inspection at
the U.S. Department of Agriculture, 1400 Independence Avenue, SW.,
Washington, DC. For purposes of this paragraph, applications include
any information not protected by the Privacy Act of 1974, 5 U.S.C.
552a, and any other information that has not been designated as
proprietary information by the applicant.
(e) All applicants must submit an original and two copies of a
completed application. A grant applicant must also submit a copy of the
application to the State government point of contact, if one has been
designated for the state, at the same time it submits an application to
RUS. All applications must include the information described in
Sec. 1703.109.
Secs. 1703.114--1703.116 [Reserved]
Sec. 1703.117 Criteria for scoring applications.
(a) Criteria. The criteria in this section will be used by RUS to
score applications that have been determined to be in compliance with
the requirements of this subpart. Applicants shall address the
following criteria:
(1) The need for services and benefits derived from services;
(2) The comparative rurality of the proposed project service area;
(3) The ability to leverage resources;
(4) Innovativeness of design;
(5) Connectivity with outside networks;
(6) The cost effectiveness of the design;
(7) Project participation in EZ/EC (Empowerment Zone and Enterprise
Communities); and
(8) Project participation in Champion communities.
(b) Scoring criteria--(1) The need for services and benefits
derived from services. (i) This criterion will be used by RUS to score
applications based on the documentation submitted in support of the
application for financial assistance that reflects the need for
services and benefits derived from the services proposed by the
project. Up to 45 points can be assigned to this criterion.
(ii) RUS will consider the extent of the applicant's documentation
explaining the economic, education or health care challenges facing the
community; the applicants proposed plan to address these challenges;
how the financial assistance can help; and why the applicant cannot
complete the project without a loan or grant. The Administrator will
also consider any support by recognized experts in the related
educational or health care field, any documentation substantiating the
educational or health care underserved nature of the applicant's
proposed service area, and any justification for specific educational
or medical services which are needed and will provide direct benefits
to rural residents. Some examples of benefits to be provided by the
project include, but are not limited to:
(A) Improved education opportunities for a specified number of
students;
(B) Travel time and money saved by telemedicine diagnosis;
(C) Number of doctors retained in rural areas;
(D) Number of additional students electing to attend higher
education institutions;
(E) Lives saved due to prompt medical diagnosis and treatment;
(F) New education courses offered, including college level courses;
(G) Expanded use of educational facilities such as night training;
(H) Number of patients receiving telemedicine diagnosis;
(I) Provision of training, information resources, library assets,
adult education, lifetime learning, community use of technology, jobs,
connection to region, nation, and world.
(iii) That rural residents, and other beneficiaries, desire the
educational or medical services to be provided by the project (a strong
indication of need is the willingness of local end users or
institutions to pay, to the extent possible, for proposed services).
(iv) The project's development and support based on input from the
local residents and institutions.
(v) The extent to which the application is consistent with the
State strategic plan prepared by the Rural Development State Director
of the United States Department of Agriculture.
(2) The comparative rurality of the proposed project service area.
(i) The methodology contained in this section is used to evaluate the
relative rurality (i.e. population) of service areas for various
projects. Under this system, the end user sites and hubs (as defined in
Sec. 1703.102) contained within the proposed project service area are
identified. Then, those locations are given a score according to the
population of the area where the end user sites are located. Up to 35
points can be assigned to this criterion.
(ii) The following definitions are used in the evaluation of
rurality:
(A) Exceptionally Rural Area means any area of the United States
not included within the boundaries of any incorporated or
unincorporated city, village, or borough having a population in excess
of 5,000 inhabitants.
(B) Rural Area means any area of the United States included within
the boundaries of any incorporated or unincorporated city, village, or
borough having a population over 5,000 and not in excess of 10,000
inhabitants.
(C) Urban Area means any area of the United States included within
the boundaries of any incorporated or unincorporated city, village, or
borough having a population in excess of 10,000 inhabitants.
(iii) The applicant will receive points as follows:
(A) There are a total of 35 possible points for this criterion. The
maximum number of points each end user site can receive is determined
by dividing the total possible points for this criterion, 35, by the
total number of end user sites. If a hub is utilized as an end user
site, the hub will be considered as an end user site.
(B) If the end user site is located in an Exceptionally Rural Area,
it will receive the maximum number of points each end user site can
receive. If the end user site is located in a Mid-Rural Area, it will
receive 50 percent of the maximum number of points each end user site
can receive. If the end user site is located in an Urban Area, it will
receive 0 percent of the maximum
[[Page 32445]]
number of points each end user site can receive.
(C) The total points for each end user site will be added to reach
a final point total for the project.
(D) An application must receive a minimum of 18 points under this
criterion to be eligible for any financial assistance.
(3) The ability to leverage resources. (i) This section is used to
evaluate the ability of the applicant to contribute financially to the
project and to secure other non-Federal sources of funding.
Documentation submitted in support of the application for financial
assistance should reflect any additional financial support for the
project from non-Federal sources above the applicant's required percent
matching of the RUS financial assistance as set forth in Sec. 1703.104.
The applicant must include evidence from authorized representatives of
the sources that the funds are available and will be used for the
proposed project--up to 35 points.
(ii) The applicant will receive points as follows:
(A) Matching for allowable financial assistance purposes greater
than 30 percent, but less than or equal to 50 percent of the RUS
financial assistance--10 points.
(B) Matching for allowable financial assistance purposes greater
than 50 percent, but less than or equal to 100 percent of the RUS
financial assistance--20 points.
(C) Matching for allowable financial assistance purposes greater
than 100 percent, but less than or equal to 150 percent of the RUS
financial assistance--25 points.
(D) Matching for allowable financial assistance purposes greater
than 150 percent, but less than or equal to 200 percent of the RUS
financial assistance--30 points.
(E) Matching for allowable financial assistance purposes greater
than 200 percent of the RUS financial assistance--35 points.
(4) Innovativeness of project. This criterion will be used by RUS
to score applications based on the documentation submitted in support
of the application for financial assistance that reflects the
innovative nature of the project. The applicant should explain the
extent to which, if any, the project is an innovative approach to
either delivering or using telecommunications to address the needs of
the community, and how the project differs in approach from the typical
educational or health care application of technology. Up to 20 points
can be assigned to this criterion.
(5) Connectivity with outside networks. (i) This criterion will be
used by RUS to score applications based on the documentation submitted
in support of the application for financial assistance that reflects
the extent to which the proposed project can be connected to other
educational or health care networks. Up to 20 points can be assigned to
this criterion.
(ii) Consideration will be given to the extent that the proposed
project will interconnect with other existing networks at the regional,
statewide, national or international levels. RUS believes that to the
extent possible, educational and health care networks should be
designed to connect to the widest practicable number of other networks
that expand the capabilities of the proposed project, thereby affording
rural residents opportunities that may not be available at the local
level. The ability to connect to the internet alone can not be used as
the sole basis to fulfill this criteria.
(iii) Consideration will also be given to the extent that
facilities constructed with federal financial assistance, particularly
financial assistance under this chapter provided to entities other than
the applicant, will be utilized to extend or enhance the benefits of
the proposed project.
(6) Cost effective design. (i) This criterion will be used by RUS
to score applications based on the documentation submitted in support
of the application for financial assistance that reflects the cost
efficiency of the project design. Up to 15 points can be assigned to
this criterion.
(ii) Consideration will be given to the extent that the proposed
technology or technologies for delivering the proposed educational or
health care services for the project service area are the most cost
effective for the project proposed. The application must contain
information necessary for RUS to use accepted analytical and financial
methodologies to determine whether the applicant is proposing the most
cost-effective option. RUS will consider the applicant's documentation
comparing various systems and technologies, whether the applicant's
system is the most cost-effective system, and whether buying or leasing
specific equipment is more cost effective. Points will be deducted from
the scores of the applications that fail to utilize existing
telecommunications facilities that could provide the transmission path
for the needed services.
(7) Project participation in EZ/ECs. This criterion will be used by
RUS to score applications based on the documentation submitted in
support of the application for financial assistance that reflects the
designation of Empowerment Zones and Enterprise Communities (EZ/EC)
included as beneficiaries of the proposed project. Ten (10) points will
be assigned if at least one end user site is located in an EZ/EC.
(8) Project participation in Champion Communities. This criterion
will be used by RUS to score applications based on the documentation
submitted in support of the application for financial assistance that
reflects the designation of Champion Communities included as
beneficiaries of the proposed project. Five (5) points will be assigned
if at least one end user site is located in a Champion Community.
Sec. 1703.118 Other application selection provisions.
(a) Selection. Applications will be selected for financial
assistance based on scores, availability of funds, and the provisions
of this section. RUS will make determinations regarding the
reasonableness of all numbers; dollar levels; rates; the nature and
design of the project; cost; location; and other characteristics of the
application and the proposed project to determine the number of points
assigned to a grant application for all selection criteria. Joint
applications submitted by multiple applicants as set forth in
Sec. 1703.113 will be rated as a single application.
(b) Regardless of the number of points an application receives in
accordance with Sec. 1703.117 or the feasibility of the proposed
project, the Administrator may, based on a review of the applications
in accordance with the requirements of this subpart:
(1) Limit the number of applications selected for projects located
in any one state during a fiscal year;
(2) Limit the number of selected applications for a particular
project;
(3) Select an application receiving fewer points than another
higher scoring application if there are insufficient funds during a
particular funding period to select the higher scoring application;
provided, however, the Administrator may ask the applicant of the
higher scoring application if it desires to reduce the amount of its
application to the amount of funds available if, notwithstanding the
lower grant amount, the Administrator determines the project is
financially feasible in accordance with Sec. 1703.109(d)(1) at the
lower amount;
(4) Award a grant to an applicant whose application carries out the
priorities listed in the scoring criteria in such a way to make the
application unique; or
(5) Award a grant to an applicant which would normally qualify for
other
[[Page 32446]]
financial assistance, if the project achieves one or more of the
following:
(i) Utilitizes cutting edge technology to provide a solution to a
unique problem;
(ii) Provides services otherwise not possible in an extremely
isolated geographic area; or
(iii) Provides inordinate quantifiable benefit to rural communities
relative to the amount of financial assistance requested.
(c) RUS will not approve an application if RUS determines that:
(1) The applicant's proposal does not indicate financial
feasibility or is not sustainable in accordance with the requirements
of Sec. 1703.109(d)(1);
(2) The applicant's proposal indicates technical flaws, which, in
the opinion of RUS, would prevent successful implementation, operation,
or sustainability of the proposed project; or
(3) Any other aspect of the applicant's proposal fails to
adequately address any requirements of this subpart or contains
inadequacies which would, in the opinion of RUS, undermine the ability
of the project to meet the general purpose of this subpart or comply
with policies of the DLT program set forth in Sec. 1703.101.
(d) RUS may reduce the amount of the applicant's grant award based
on insufficient program funding for the fiscal year in which the
project is reviewed, and offer the applicant loan funds in addition to
the grant funds, if RUS determines that, notwithstanding a lower grant
award, the project will show financial feasibility in accordance with
Sec. 1703.109(d)(1), and continues to meet all other provisions of this
subpart. RUS will discuss its findings informally with the applicant
and make every effort to reach a mutually acceptable agreement with the
applicant. Any discussions with the applicant and agreements made with
regard to a reduced grant amount will be confirmed in writing, and
these actions shall be deemed to have met the notification requirements
set forth in paragraph (e) of this section.
(e) RUS will provide the applicant an explanation of any
determinations made with regard to paragraphs (c)(1) through (c)(3) of
this section prior to making final project selections for the year. The
applicant will be provided 15 days from the date of RUS' letter to
respond, provide clarification, or make any adjustments or corrections
to the project. If, in the opinion of the Administrator, the applicant
fails to adequately respond to any determinations or other findings
made by the Administrator, the project will not be funded, and the
applicant will be notified of this determination. If the applicant does
not agree with this finding an appeal may be filed in accordance with
Sec. 1703.119.
Sec. 1703.119 Appeal provisions.
All qualifying applications under this subpart will be scored based
on criteria in section Sec. 1703.117. A determination will be made by
RUS based on the highest ranking applications and the amount of funds
available for grants and loans. All applicants will be notified in
writing of the score each application receives, and included in this
notification will be a tentative minimum required score to receive
financial assistance. If the score received by the applicant could
result in the denial of its application, or if its score, while
apparently sufficient to qualify for financial assistance, may be
surpassed by the score awarded to a competing application after appeal,
the applicant may appeal its numerical scoring. Any appeal must be
based on inaccurate scoring of the application by RUS and no new
information or data that was not included in the original application
will be considered. The appeal must be made in writing within 10 days
after the applicant is notified of the scoring results. Appeals shall
be submitted to the Administrator, Rural Utilities Service, U.S.
Department of Agriculture, 1400 Independence Ave., SW., STOP 1590,
Washington, DC 20250-1590. Thereafter, the Administrator will review
the original scoring to determine whether to sustain, reverse or modify
the original scoring determination. Final determinations will be made
after consideration of all appeals. The Administrator's determination
will be final. A copy of the Administrator's decision will be furnished
promptly to the applicant. An appeal based solely upon the type of
financial assistance the applicant qualifies for will not be
considered.
Secs. 1703.120--1703.121 [Reserved]
Sec. 1703.122 Further processing of selected applications.
(a) During the period between the submission of the application and
the execution of implementing documents, the applicant must inform RUS
if the project is no longer viable or the applicant no longer desires
financial assistance for the project. If the applicant so informs RUS,
the selection will be rescinded and written notice to that effect shall
be sent promptly to the applicant.
(b) If an application has been selected and the nature of the
project changes, the applicant may be required to submit a new
application to RUS for consideration depending on the degree of change.
A new application will be subject to review in accordance with this
subpart. The selection may not be transferred to another project.
(c) If state or local governments raise objections to a proposed
project under the intergovernmental review process that are not
resolved within 3 months of the Administrator's selection of the
application, the Administrator may rescind the selection and written
notice to that effect will be sent promptly to the applicant.
(d) Recipients of financial assistance will be required to submit
RUS Form 479-A, ``Distance Learning and Telemedicine Technical
Questionnaire.''
(e) After an applicant selected for financial assistance has
submitted such additional information, if any, RUS determines is
necessary for completing the financial assistance documents, RUS will
send the documents to the applicant to execute and return to RUS.
(1) The financial assistance documents will include, among other
things, a letter of agreement for grants; loan documents, including
third party guarantees, for loans; or any other legal documents the
Administrator deems appropriate, including suggested forms of
certifications and legal opinions.
(2) The letter of agreement and the loan documents will include,
among other things, conditions on the release or advance of funds and
include at a minimum, a project description, approved purposes, the
maximum amount of the financial assistance, supplemental funds,
required of the project and certain agreements or commitments the
applicant may have proposed in its application. In addition, the loan
documents may contain covenants and conditions the Administrator deems
necessary or desirable to provide assurance that the loan will be
repaid and the purposes of the loan will be accomplished.
(3) The recipient of a loan will be required to execute a security
instrument in form and substance satisfactory to RUS.
(4) DLT borrowers must, before receiving any advances of loan
funds, provide security that is adequate, in the opinion of RUS, to
assure repayment, within the time agreed, of all loans to the borrower
under the DLT program. This assurance will generally be provided by a
first lien upon all of the borrower's assets or such portion thereof as
shall be satisfactory to RUS. RUS may consider the projected revenues
from the facilities subject to the lien.
(5) Security may also be provided by third-party guarantees,
letters of credit,
[[Page 32447]]
pledges of revenue or other forms of security satisfactory to RUS.
(6) The security instrument and other loan documents required by
RUS in connection with loans under the DLT program shall contain such
pledges, covenants, and other provisions as may, in the opinion of RUS,
be necessary or desirable to secure repayment of the loan.
(7) If the facilities financed do not constitute a complete
operating system, the DLT borrower shall provide evidence
demonstrating, to RUS' satisfaction, that the borrower has sufficient
contractual or other arrangements to assure that the facilities
financed will provide adequate and efficient service.
(f) Until the letter of agreement or loan documents have been
executed and delivered by RUS and by the applicant, RUS reserves the
right to require any changes in the project or legal documents covering
the project to protect the integrity of the program and the interests
of the government.
(g) If the applicant fails to submit, within 120 calendar days from
the date of RUS' selection of an application, all of the information
that RUS determines to be necessary to prepare legal documents and
satisfy other requirements of this subpart, RUS may rescind the
selection of the application and written notice of such rescission will
be sent promptly to the applicant.
Secs. 1703.123--1703.125 [Reserved]
Sec. 1703.126 Disbursement of loan and grant funds.
(a) For financial assistance of $100,000 or greater, prior to the
disbursement of funds, the recipient, if it is not a unit of
government, will provide evidence of fidelity bond coverage as required
by 7 CFR part 3019.
(b) Financial assistance will be disbursed to recipients on a
reimbursement basis, or with unpaid invoices for the eligible purposes
set forth in this subpart, by the following process:
(1) An SF 270, ``Request for Advance or Reimbursement,'' will be
completed by the recipient and submitted to RUS not more frequently
than once a month;
(2) After receipt of a properly completed SF 270, RUS will review
for accuracy and if the form is satisfactory will schedule payment.
Payment will ordinarily be made within 30 days; and
(3) For financial assistance approved during and subsequent to FY
1997, funds will be advanced in accordance to 7 CFR 1744.69.
(c) The recipient's share in the cost of the project will be
disbursed in advance of financial assistance, or if the recipient
agrees, on a pro rata distribution basis with financial assistance
during the disbursement period. Recipient will not be permitted to
provide its contribution at the end of the project.
(d) Concurrent grant and loan funds will be disbursed on a pro rata
distribution basis.
Sec. 1703.127 Reporting and oversight requirements.
(a) A project performance activity report will be required of all
recipients on an annual basis until the project is complete and the
funds are disbursed by the applicant.
(b) A final project performance report will be required. It must
provide an evaluation of the success of the project in meeting the
objectives of the program. The final report may serve as the last
annual report.
(c) RUS will monitor recipients as it determines necessary to
assure that projects are completed in accordance with the approved
scope of work and that funds are expended for approved purposes.
(d) Recipients shall diligently monitor performance to ensure that
time schedules are being met, projected work by time periods is being
accomplished, and other performance objectives are being achieved.
Recipients are to submit an original and one copy of all reports
submitted to RUS. The project performance reports shall include, but
not be limited to, the following:
(1) A comparison of actual accomplishments to the objectives
established for that period;
(2) A description of any problems, delays, or adverse conditions
which have occurred, or are anticipated, and which may affect the
attainment of overall project objectives, prevent the meeting of time
schedules or objectives, or preclude the attainment of particular
project work elements during established time periods. This disclosure
shall be accompanied by a statement of the action taken or planned to
resolve the situation; and
(3) Objectives and timetable established for the next reporting
period.
Sec. 1703.128 Audit requirements.
(a) The grant recipients and DLT borrowers will provide an audit
report in accordance with either:
(1) 7 CFR part 3051, Audits of Institutions of Higher Education and
Other Nonprofit Institutions, or its successor; or
(2) 7 CFR part 1773, Policy on Audits of RUS Borrowers.
(b) 7 CFR part 3051 applies to not-for-profit organizations
(including hospitals, colleges and universities) and state, local, and
Indian tribal governments. 7 CFR part 1773 applies to for-profit
organizations receiving grants or loans, and all RUS telecommunications
and electric borrowers receiving cost of money loans.
(c) For grant recipients the audit requirements only apply to the
year(s) in which grant funds are expended. For DLT borrowers the audit
requirements apply until the loan is repaid.
Sec. 1703.129 Repayment of loans.
The term of cost of money loans will be based on the economic
useful life of the facilities to be financed, not to exceed 10 years.
If the recipient requests, a one year deferment of principal will be
included. In special hardship cases, which the recipient must justify,
RUS may approve a two year deferment of principal. Interest on the loan
will be due and payable during the principal deferral period. RUS will
establish uniform debt service payments based on the total amortization
period.
Secs. 1703.130-1703.134 [Reserved]
Sec. 1703.135 Grant and loan administration.
(a) RUS will review recipients as necessary to determine whether
funds were expended for approved purposes. The recipient is responsible
for ensuring that the project complies with all applicable regulations,
and that the financial assistance is expended only for approved
purposes. The recipient is responsible for ensuring that disbursements
and expenditures of funds are properly supported by invoices,
contracts, bills of sale, canceled checks, or other appropriate forms
of evidence, and that such supporting material is provided to RUS, upon
request, and is otherwise made available, at the recipient's premises,
for review by the RUS representatives, the recipient's certified public
accountant, the office of Inspector General, U.S. Department of
Agriculture, the General Accounting Office and any other officials
conducting an audit of the recipient's financial statements or records,
and program performance for the financial assistance awarded under this
subpart. The recipient will be required to permit RUS to inspect and
copy any records and documents that pertain to the project.
(b) Grants provided under this program will be administered under,
and are subject to 7 CFR parts 3016 through 3019 or their successor, as
appropriate. 7 CFR parts 3016 and 3019 subject grantees to a number of
requirements which cover, among other
[[Page 32448]]
things, financial reporting, accounting records, budget controls,
record retention and audits, bonding and insurance, cash depositories
for grant funds, grant related income, use and disposition of real
property and equipment purchased with grant funds, procurement
standards, allowable costs for grant related activities, and grant
close-out procedures.
Sec. 1703.136 Changes in project objectives or scope.
The recipient will obtain prior approval for any material change to
the scope or objectives of the approved project, including changes to
the scope of work or budget. Failure to obtain prior approval of
changes may result in suspension or termination of funds.
Sec. 1703.137 Grant and loan termination provisions.
(a) Termination for cause. RUS may terminate any financial
assistance in whole, or in part, at any time before the date of
completion of funding disbursement, whenever it is determined that the
recipient has failed to comply with the conditions of the financial
assistance. RUS will promptly notify the recipient in writing of the
determination and the reasons for the termination, together with the
effective date.
(b) Termination for convenience. RUS or the recipient may terminate
financial assistance in whole, or in part, when both parties agree that
the continuation of the project would not produce beneficial results
commensurate with further expenditure of funds. The two parties will
agree upon termination conditions, including the effective date, and in
the case of partial termination's, the portion to be terminated. The
recipient will not incur new obligations for the terminated portion
after the effective date, and will cancel as many outstanding
obligations as possible. RUS will allow full credit to the applicant
for the Federal share of the noncancelable obligations, properly
incurred by the recipient prior to termination.
Secs. 1703.138-1703.139 [Reserved]
Sec. 1703.140 Expedited telecommunications loans.
General. RUS will expedite consideration and determination of an
application for a loan or a request for advance of funds submitted by
an RUS telecommunications borrower that supports the project seeking
financial assistance under this subpart. See 7 CFR part 1737 for loans
and 7 CFR part 1744 for advances under this section.
Appendix A to Subpart D of Part 1703--Environmental Questionnaire
Note: It is extremely important to respond to all questions
completely to ensure expeditious processing of the Distance Learning
and Telemedicine application. The information herein is required by
Federal law.
Important: Any activity related to the project that may
adversely affect the environment or limit the choice of reasonable
development alternatives shall not be undertaken prior to the
completion of Rural Utilities Service's environmental review
process.
Legal Name of Applicant------------------------------------------------
Signature
(Type/Sign/Date)-------------------------------------------------------
The applicant's representative certifies, to the best of his/her
knowledge and belief, that the information contained herein is
accurate. Any false information may result in disqualification for
consideration of the loan or grant or rescission of the loan or
grant.
I. Project Description--Detailing construction, including, but
not limited to, internal modifications of existing structures, and
installation of telecommunications transmission facilities (defined
in 7 CFR 1703.102), including satellite uplinks or downlinks,
microwave transmission towers, and cabling.
1. Describe the portion of the project, and site locations
(including legal ownership of real property), involving internal
modifications, or equipment additions to buildings or other
structures (e.g., relocating interior walls or adding computer
facilities) for each site.
2. Describe the portion of the project, and site locations
(including legal ownership or real property), involving construction
of transmission facilities, including cabling, microwave towers,
satellite dishes; or, disturbance of property of .99 acres or
greater for each project site.
3. Describe the nature of the proposed use of the facilities,
and whether any hazardous materials, air emissions, wastewater
discharge or solid waste will result.
4. State whether or not any project site(s) contain or are near
properties listed or eligible for listing in the National Register
of Historic Places, and identify any historic properties (The
applicant must supply evidence that the State Historic Preservation
Officer (SHPO) has cleared development regarding any historical
properties).
5. Provide information whether or not any facility(ies) or
site(s) are located in a 100-year floodplain. A National Flood
Insurance Map should be included reflecting the location of the
project site(s).
II. For projects which involve construction of transmission
facilities, including cabling, microwave towers, satellite dishes,
or physical disturbance of real property of .99 acres or greater,
the following information must be submitted (7 CFR 1703.109(i)(3)).
1. A map (preferably a U.S. Geological Survey map) of the area
for each site affected by construction (include as an attachment).
2. A description of the amount of property to be cleared,
excavated, fenced or otherwise disturbed by the project and a
description of the current land use and zoning and any vegetation
for each project site affected by construction.
3. A description of buildings or other structures (i.e.,
transmission facilities), including dimensions, to be constructed or
modified.
4. A description of the presence of wetlands or existing
agricultural operations and threatened or endangered species or
critical habitats on or near the project site(s) affected by
construction.
5. Describe any actions taken to mitigate any environmental
impacts resulting from the proposed project (use attachment if
necessary).
Note: The applicant may submit a copy of any environmental
review, study, assessment, report or other document that has been
prepared in connection with obtaining permits, approvals or other
financing for the proposed project from State, local or other
Federal bodies. Such material, to the extent relevant, may be used
to meet the requirements herein.
Dated: June 9, 1997.
Jill Long Thompson,
Under Secretary, Rural Development.
[FR Doc. 97-15536 Filed 6-12-97; 8:45 am]
BILLING CODE 3410-15-P
