Brown, Jacquelin

RIN 1215–AB67,While we keep payroll documents under lock and key and have trustworthy State employees, we realize there is a high percentage of identity theft in the USA. We have issues with employees with the same name and how we would identify one from the other on our payrolls. We are an EOE and so are contractors. They do not hire based on race, sex, national origin, etc. However, Hispanic employees with the same or similar names will pose a monitoring problem in some cases. We have used the last four digits of the Social Security Number on some of our monitoring documents and prefer to use the number on the initial submittal of an employee on the certified payrolls to enhance contract compliance staff's review of certified payrolls. We trust the employees we have to lock these files up daily and to guard the access to these documents when they are working on them. We strongly recommend that we take a look at some alternate way to insure identity theft and payroll compliance.