Appendix D to Part 114 - General Specifications for Submission Tapes

A. Submit magnetic tape files separately for each Reserve component within 20 calendar days of each month's end (as of date of the file). Separate each file into “officer” and “enlisted” files.

B. Order each file by Social Security Number (field number 3), in ascending order, beginning with “001010001.” Additionally, sort transaction records with like SSNs on the ascending transaction effective date.

C. Multifile reels are permissible and preferred to reduce the volume of tape handling.

D. All tapes shall be 9-track, 6250 or 1600 bytes per inch (BPI), extended binary coded decimal interchange code (EBCDIC), with standard IBM labels. Data set names (DSN) shall be seven positions without spaces or periods, as follows:

1. First position; Reserve component. Enter:

G=ARNG A=USAR N=USNR M=USMCR K=ANG F=USARF P=USCGR

2. Second position: military personnel class: Enter:

O=Officer E=Enlisted

3. Third through sixth position, as of date. Enter:

YYMM

4. Seventh position; type of file. Enter:

M=Master File T=Transaction File

E. Block all files with 13,600 characters (32 data records of 425 characters per block).

F. Accompany all magnetic tape files by a computer-produced quality control edit. Make that edit after the files have been produced, but before submission to the OSD. The computer-produced edit may also serve as the letter of transmittal for the files. (See Appendices E and F for format.)

G. Mail all magnetic tape files and quality control edits to the address shown in § 114.6(g).