Appendix F to Part 7 - National Highway Traffic Safety Administration

1. General. This appendix describes the document inspection facilities of the National Highway Traffic Safety Administration (NHTSA), the kinds of records that are available for inspection and copying at these facilities, and the procedures by which members of the public may make requests for identifiable records.

2. Document inspection facilities. Document inspection facilities are maintained for NHTSA Headquarters and each NHTSA regional office. Unless otherwise noted, these facilities, which are located at the following addresses, are open to the public from 7:45 a.m. to 4:15 p.m. local time, Monday through Friday, except legal public holidays and other special closings.

Washington Headquarters National Highway Traffic Safety Administration, Technical Reference Division, room 5108, 400 Seventh Street, SW., Washington, DC 20590. Hours of operation are 8:00 a.m. to 4:00 p.m. ET. National Highway Traffic Safety Administration, Technical Reference Division, Docket Section Room 5109, 400 Seventh Street, SW., Washington, DC 20590. (Material covered by paragraph 3(a)(8) of this Appendix only). Hours of operation are 8:00 a.m. to 4:00 p.m. ET. National Highway Traffic Safety Administration, Office of Management and Data Systems (OMDS), room 5238, 400 Seventh Street, SW., Washington, DC 20590. (Material covered by paragraphs 3(a) (9) and (10) of this Appendix only). Hours of operation are 8:00 a.m. to 4:00 p.m. ET. Regional Offices Region I—Regional Administrator, NHTSA, Transportation Systems Center, Kendall Square, Code 903, Cambridge, MA 02142. (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont) Region II—Regional Administrator, NHTSA, 222 Mamaroneck Avenue, suite 204, White Plains, New York 10605. (New York, New Jersey, Puerto Rico, and Virgin Islands) Region III—Regional Administrator, NHTSA, Airport Plaza Building, 793 Elkridge Landing Road, room D-203, Linthicum, MD 21090. Hours of operation are 8:00 a.m. to 4:30 p.m. ET. (Delaware, District of Columbia, Maryland, Pennsylvania, Virginia, and West Virginia) Region IV—Regional Administrator, NHTSA, suite 501, 1720 Peachtree Road, NW., Atlanta, GA 30309. (Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee) Region V—Regional Administrator, NHTSA, 18209 Dixie Highway, Homewood, IL 60430. Hours of operation are 8:00 a.m. to 4:30 p.m. CT. (Illinois, Indiana, Michigan, Ohio, Minnesota, and Wisconsin) Region VI—Regional Administrator, NHTSA, room 8A38, 819 Taylor Street, Fort Worth, TX 76102. Hours of operation are 8:00 a.m. to 4:30 p.m. CT. (Arkansas, Louisiana, New Mexico, Oklahoma, and Texas) Region VII—Regional Administrator, NHTSA, P.O. Box 412515, Kansas City, MO 64141. (Iowa, Kansas, Missouri, and Nebraska) Region VIII—Regional Administrator, NHTSA, 555 Zang Street, Fourth Floor, Denver, CO 80228. (Colorado, Montana, North Dakota, South Dakota, Utah, and Wyoming) Region IX—Regional Administrator, NHTSA, 211 Main Street, suite 1000, San Francisco, CA 94105. (American Samoa, Arizona, California, Guam, Hawaii, and Nevada) Region X—Regional Administrator, NHTSA, 3140 Jackson Federal Building, Seattle, Washington 98174. Hours of operation are 8:00 a.m. to 4:30 p.m. PT. (Alaska, Idaho, Oregon, and Washington) 3. Records Available at Document Inspection Facilities

(a) Certain documents not in the custody of the document inspection facility (for example, current defect investigations) may be reviewed there, but only if they are requested in advance. The following records are available at the NHTSA Headquarters document inspection facility:

(1) Final opinions and orders made in the adjudication of cases and issued by the National Highway Traffic Safety Administration.

(2) NHTSA test reports that assess manufacturer's compliance with Federal Motor Vehicle Safety Standards.

(3) Investigative reports concerning compliance with standards and possible safety-related defects.

(4) Summaries and detailed reports of motor vehicle recall campaigns.

(5) Consumers’ complaint letters regarding motor vehicles.

(6) Contractors’ technical reports documenting the results of research performed for NHTSA pursuant to contract.

(7) Multidisciplinary case studies on the causes of selected motor vehicle accidents.

(8) Rulemaking actions including comments and informal interpretations and opinions concerning provisions of the National Traffic and Motor Vehicle Safety Act of 1966, the Motor Vehicle Information and Cost Savings Act and the Highway Safety Act and regulations and standards issued thereunder which have been given to members of the public by National Highway Traffic Safety Administration officials.

(9) NHTSA Orders. These orders are issued by the National Highway Traffic Safety Administration and contain policy, instructions, and general procedures.

(10) NHTSA Notices. These notices are issued by the National Highway Traffic Safety Administration and transmit one-time or short-term announcements or temporary directives (1 year or less).

(b) The following records are available at all NHTSA document inspection facilities:

(1) Motor Vehicle Safety Standards. These standards, issued by the National Highway Traffic Safety Administration, apply to new motor vehicles and equipment thereon.

(2) Highway Safety Standards. These standards, issued by the National Highway Traffic Safety Administration, apply to State highway safety programs.

(3) State Highway Programs. Reports on State highway programs presenting the proposed implementation of Federal Highway Standards on an annual and long-range basis. These reports are available at the NHTSA Headquarters document inspection facility and the appropriate Regional Administrator's Office.

4. Requests for records under subpart F of this part. Persons wishing to inspect a record, or to obtain a copy thereof, should submit a request in writing to the NHTSA facility in which such record is located. If the records are located at Washington Headquarters, requests should be sent to Director, Executive Secretariat, NHTSA, room 5221, 400 Seventh Street, SW., Washington, DC 20590. If the records are located in a regional office, requests should be sent to the appropriate inspection facility.

5. Reconsideration of determinations not to disclose records and to deny fee waivers. Any person who has been notified that a record or part of a record that has been requested will not be disclosed or that a request for a fee waiver or reduction will not be granted, either in whole or in part, may appeal in writing, to the Associate Administrator for Administration, National Highway Traffic Safety Administration, 400 Seventh Street, SW., Washington, DC 20590.

6. The fee for a search for a record or records identified by class or subject is pursuant to § 7.95 of this part.