[Federal Register Volume 60, Number 7 (Wednesday, January 11, 1995)]
[Notices]
[Pages 2807-2808]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-652]
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DEPARTMENT OF THE TREASURY
Departmental Offices
Privacy Act of 1974; System of Records
AGENCY: Departmental Offices, Treasury.
ACTION: Notice of a new Privacy Act System of Records.
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SUMMARY: The Treasury Department gives notice of a proposed new system
of records entitled Personal Services Contracts--Treasury/DO .209,
which is subject to the Privacy Act of 1974, as amended by the Computer
Matching and Privacy Protection Act of 1988.
DATES: Comments must be received no later than February 10, 1995. The
new system of records will be effective February 21, 1995, unless
comments are received which result in a contrary determination.
ADDRESSES: Comments should be sent to Disclosure Services, 1500
Pennsylvania Avenue NW., Washington, DC 20220. Comments will be made
available for inspection and copying upon request at the Department of
the Treasury library, Room 5010, 1500 Pennsylvania Avenue NW.,
Washington, DC 20220.
FOR FURTHER INFORMATION CONTACT:
Dale Underwood, Privacy Act Officer, Department of the Treasury, (202)
622-0930.
SUPPLEMENTARY INFORMATION: This is to give notice of a proposed new
system of records entitled ``Personal Services Contracts (PSCs),''
which is subject to the Privacy Act of 1974, as amended, 5 U.S.C. 552a.
A review of the filing systems maintained by the Department
identified two offices which maintained records, retrieved by an
individual's name or other identifiers. The records pertain to the
awarding of personal service contracts to individuals who provide
technical services to governments in Eastern Europe under the Support
for Eastern European Democracy Act (SEED) of 1989 (Pub. L. 101-179),
the Freedom Support Act (FSA) (Pub. L. 102-511), and Executive Order
12703. PSCs establish an employer/employee relationship between the
individual to whom the contract is awarded and the Treasury Department.
The new system of records report, as required by 5 U.S.C. 552a(r)
of the Privacy Act, has been submitted to the Committee on Government
Reform and Oversight of the House of Representatives, the Committee on
Governmental Affairs of the Senate, and the Office of Management and
Budget, pursuant to Appendix I to OMB Circular A-130, ``Federal Agency
Responsibilities for Maintaining Records About Individuals,'' dated
July 15, 1994.
The proposed system of records, Personal Services Contracts--
Treasury/DO .209, is published in its entirety below.
Date: January 4, 1995.
Alex Rodriguez,
Deputy Assistant Secretary (Administration).
Treasury/DO .209
System name:
Personal Services Contracts (PCSs).
System location:
(1) Office of Technical Assistance Management, Eastern Europe &
Former Soviet Union, Department of the Treasury, 1730 K Street, NW,
suite 220, Washington, DC 20006.
(2) Procurement Services Division, Departmental Offices, Department
of the Treasury, Room 1438, 1500 Pennsylvania Avenue, NW., Washington,
DC 20220.
Categories of individuals covered by the system:
Individuals who have been candidates or who have been awarded a
personal services contract (PSC) with the Department of the Treasury.
Categories of records in the system:
Name, address, telephone number, demographic data, education,
contracts, supervisory notes, personnel related information, financial,
payroll and medical data and documents pertaining to the individual
contractors.
Authority for maintenance of the system:
Support for Eastern European Democracy (SEED) Act of 1989 (Pub. L.
101-179), Freedom Support Act (Pub. L. 102-511), Executive Order 12703.
Purpose(s):
To maintain records pertaining to the awarding of personal services
contracts to individuals for the provision of technical services in
support of the SEED Act and the FSA, and which establish an employer/
employee relationship with the individual.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records and information in these records may be used to
disclose: (1) Pertinent information to appropriate Federal, State,
local, or foreign agencies, or other public authority, responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (2)
information to the Department of Justice for the purpose of litigating
an action or seeking legal advice; (3) information to a Federal, State,
local, or other public authority maintaining civil, criminal or other
relevant enforcement information or other pertinent information, which
has requested information relevant to or necessary to the requesting
agency's, bureau's, or authority's hiring or retention of an
individual, or issuance of a security clearance, license, contract,
grant, or other benefit; (4) information in a proceeding before a
court, adjudicative body, or other administrative body before which the
agency is authorized to appear when: (a) The agency, or (b) any
employee of the agency in his or her official capacity, or (c) any
employee of the agency in his or her individual capacity where the
Department of Justice or the agency has agreed to
[[Page 2808]]
represent the employee; or (d) the United States, when the agency
determines that litigation is likely to affect the agency, is party to
litigation or has an interest in such litigation, and the use of such
records by the agency is deemed to be relevant and necessary to the
litigation or administrative proceeding and not otherwise privileged,
and (5) information to a Congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system: Storage:
Maintained in file folders and on electronic media.
Retrievability:
Retrieved by name of the individual contractor and contract number.
Safeguards:
Records are maintained in a secured vault with locked file cabinets
with access limited to authorized personnel. Offices are locked during
non-working hours with security provided on a 24-hour basis. Electronic
media is password protected.
Retention and disposal:
Records are periodically updated when a contract is modified.
Contract records, including all biographical or other personal data,
are retained for the contract period, with disposal after contract
completion in accordance with the Federal Acquisition Regulation 4.805.
Other records are retained for two years then are destroyed when no
longer needed.
System manager(s) and address:
(1) Director, Office of Technical Assistance, Eastern Europe &
Former Soviet Union, Department of the Treasury, 1730 K Street NW.,
suite 220, Washington, DC 20006.
(2) Director, Procurement Services Division, Departmental Offices,
Department of the Treasury, room 3442, 1500 Pennsylvania Avenue NW.,
Washington, DC 20220
Notification procedure:
Individuals wishing to be notified if they are named in this system
of records, or to gain access or seek to contest its contents, may
inquire in accordance with instructions appearing at 31 CFR part 1,
subpart C, appendix A. Inquiries should be addressed to Assistant
Director, Disclosure Services, Departmental Offices, Room 1054-MT, 1500
Pennsylvania Avenue NW., Washington, DC 20220.
Record access procedures:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Information is provided by the candidate, individual Personal
Services Contractor, and Treasury employees.
Exemptions claimed for the system:
None.
[FR Doc. 95-652 Filed 1-10-95; 8:45 am]
BILLING CODE 4810-25-M
