[Federal Register Volume 59, Number 197 (Thursday, October 13, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-25348]
[[Page Unknown]]
[Federal Register: October 13, 1994]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Notice to add a Record System
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to add a record system.
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SUMMARY: The Defense Logistics Agency proposes to add a system of
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended.
DATES: The addition will be effective without further notice on
November 14, 1994, unless comments are received that would result in a
contrary determination.
ADDRESSES: Send comments to Privacy Act Officer, Programs and Analysis
Division, Office of Planning and Resource Management, Defense Logistics
Agency Administrative Support Center, Room 5A120, Cameron Station,
Alexandria, VA 22304-6100.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Sales at (703) 617-7583.
SUPPLEMENTARY INFORMATION: The complete inventory of Defense Logistics
Agency record system notices subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and may be obtained from the address above.
A proposed system report, as required by 5 U.S.C. 552a(5) of the
Privacy Act was submitted on September 30, 1994, to the Committee on
Government Operations of the House of Representatives, the Committee on
Governmental Affairs of the Senate, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, `Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated July 15, 1994 (59 FR 37906, July 25, 1994).
Dated: October 6, 1994.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S300.10 CAH
Voluntary Leave Transfer Program Records.
Records are maintained by the personnel offices of the Defense
Logistics Agency (DLA) Primary Level Field Activities (PLFAs). Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Individuals who have volunteered to participate in the leave
transfer program as either a donor or a recipient.
Leave recipient records contain the individual's name,
organization, office telephone number, Social Security Number, position
title, grade, pay level, leave balances, number of hours requested,
brief description of the medical or personal hardship which qualifies
the individual for inclusion in the program, the status of that
hardship, and a statement that selected data elements may be used in
soliciting donations.
The file may also contain medical or physician certifications and
agency approvals or denials.
Donor records include the individual's name, organization, office
telephone number, Social Security Number, position title, grade, and
pay level, leave balances, number of hours donated and the name of the
designated recipient.
5 U.S.C. 6331 et seq. (Leave); 10 U.S.C. 136 (Assistant Secretaries
of Defense); E.O. 9397 (SSN); and 5 CFR Part 630.
The file is used in managing the DLA Voluntary Leave Transfer
program. The recipient's name, position data, organization, and a brief
hardship description are published internally for passive solicitation
purposes. The Social Security Number is sought to effectuate the
transfer of leave from the donor's account to the recipient's account.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Labor in connection with a claim filed by an
employee for compensation due to a job-connected injury or illness;
where leave donor and leave recipient are employed by different Federal
agencies, to the personnel and pay offices of the Federal agency
involved to effectuate the leave transfer.
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this record system.
Records are stored in paper and computerized form.
Records are retrieved by name or Social Security Number.
Records are accessed by custodian of the records or by persons
responsible for servicing the record system in performance of their
official duties. Records are stored in locked cabinets or rooms and are
controlled by personnel screening and computer software.
Records are destroyed one year after the end of the year in which
the file is closed.
Personnel offices of the DLA Primary Level Field Activities.
Official mailing addresses are published as an appendix to DLA's
compilation of systems of records notices.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer of the particular DLA activity involved.
Official mailing addresses are published as an appendix to DLA's
compilation of systems of records notices.
Individual should provide full name and Social Security Number.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Privacy
Act Officer of the particular DLA activity involved. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.
Individual should provide full name and Social Security Number.
The DLA rules for accessing records and for contesting contents and
appealing initial agency determinations are published in DLA Regulation
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act
Officer.
Information is provided primarily by the record subject; however,
some data may be obtained from personnel and leave records.
None.
[FR Doc. 94-25348 Filed 10-12-94; 8:45 am]
BILLING CODE 5000-04-F
