[Federal Register Volume 60, Number 217 (Thursday, November 9, 1995)]
[Notices]
[Pages 56706-56767]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X95-71109]
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U.S. Customs Service
Treasury/Customs .001
Acceptable Level of Competence, Negative Determination--Treasury/
Customs.
Located in Customs Headquarters Offices and in each Regional,
District, SAC, and appropriate post of duty.
[[Page 56707]]
Any employee of U.S. Customs Service, who receives a negative
determination regarding acceptable level of competence.
Employee's name, social security number, position description,
grade, and correspondence containing specific reasons for negative
determination.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in these records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114; (6) provide information to third parties during the
course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Records are maintained in file folders and stored in locked file
cabinets.
The records are filed by the individual's name.
Stored in locked cabinets.
Records are retained until the employee leaves the Customs
Service.
Director, Labor and Employee Relations Division, Office of Human
Resources, Customs Headquarters, or Regional Labor and Employee
Relations Division, Regional Headquarters, or appropriate managerial
official in employee's district, SAC, port or post of duty offices.
Correspondence with systems manager.
Correspondence with systems manager.
Correspondence with systems manager.
Information is furnished by the employee, employee's supervisor
and the Merit Systems Protection Board.
None.
Treasury/Customs .002
Accident Reports--Treasury/Customs.
Logistics Management Division, Southeast Region, 99 SE 5th Street,
Miami, FL 33131; Logistics Management Division, U.S. Customs Service,
211 Main Street, San Francisco, CA 94105.
Any employee of Southeast Region who has had an accident on
Government property or in an official vehicle since 1973.
Standard Government forms dealing with accidents and personal
injuries.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended. Executive Order 11807 and section 19 of Occupational Health &
Safety Act of 1970; 5 U.S.C. 8101-8150, 8191-8193.
These records and information in the records may be used to: (1)
Disclose to employee's beneficiary in event of death following the
accident or injury or to employee's agent in case of disability; (2)
disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (3) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (4) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (5) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (6) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Each case folder is maintained in an unlocked drawer in
chronological order by date.
Each case is identified by employee name and date of accident.
The metal container described above is maintained within the area
assigned to the Logistics Management Division within the Southeast
Region Headquarters Building. During non-working hours the room in
which the metal container is located is locked.
[[Page 56708]]
Accident Record files are retained in accordance with the Records
Disposal Manual.
Director, Logistics Management Division, Southeast Region,
Headquarters, 99 SE 5th Street; Logistics Management Specialist,
Logistics Management Division, U.S. Customs Service, 211 Main Street,
San Francisco, CA 94105.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information originates with employees who have been injured and/or
have been involved in accidents during the exercise of their official
duties. Also included are witness reports and statements, the
employees' supervisors' statements and doctors' reports.
None.
Treasury/Customs .005
Accounts Receivable--Treasury/Customs.
Financial Management Division, National Finance Center, U.S.
Customs Service, 6026 Lakeside Blvd., Indianapolis, IN 46278; Financial
Management Division, District and Ports, 99 SE 5th Street, Miami, FL
33131; U.S. Customs Service, Financial Management Division, Increase
and Refund Section, 6 World Trade Center, New York, NY 10048; Financial
Management Division, U.S. Customs Service, South Central Region, 1440
Canal Street, New Orleans, LA 70112.
Persons owing money for Customs duties and services and money owed
to persons for overpayment of excessive duties and services.
Correspondence and documentation of telephone calls with debtors
and creditors or their representatives.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Data is stored in file folders which are contained in an unlocked
metal file cabinet.
The file is retrieved by the name of the individual which is kept
in alphabetical order within the work area of the Collection Section.
The files are located within an office that is locked during non-
working hours. The building is guarded by uniformed security police and
only authorized persons are permitted entry to the building.
The file is retained until collection or refund is effected and
two (2) years thereafter, then destroyed.
Director of Financial Management, 99 SE 5th Street, Miami, FL
33131; Regional Commissioner, U.S. Customs Service, 6 World Trade
Center, New York, NY 10048; Financial Management Division, U.S. Customs
Service, South Central Region, 1448 Canal Street, New Orleans, LA
70112.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in the system is obtained from data gathered from
the automated billing system and ports of entry.
None.
Treasury/Customs .009
Acting Customs Inspector (Excepted)--Treasury/Customs.
Inspection and Control Division, U.S. Customs Service, Southwest
Region, 5850 San Felipe, Suite 500, Houston, TX 77057; Office of the
District Director, San Diego, CA; Offices of the Port Directors, San
Ysidro, CA; Calexico, CA; Tecate, CA; Andrade, CA; San Diego Barge
Office; U.S. Customhouse, PO Box 111, District Director's Office, St.
Albans, VT 05478.
Employees or members of other Federal agencies who are designated
by the District Directors as Customs Inspectors (Excepted).
System has name, social security number, rank or grade and duty
station of the individual.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
CF 55 forms kept in manila folders in file cabinet.
Filed alphabetically.
During non-working hours the offices and/or buildings in which
records are located are locked.
Until individual transfers or designation is canceled. Form is
then destroyed.
Director, Inspection and Control Division, U.S. Customs Service,
[[Page 56709]]
Southwest Region, 5850 San Felipe, Suite 500, Houston, TX 77002;
District Director, Port Directors, and Division Directors, within the
San Diego Customs District (see appendix A.); District Director, U.S.
Customs Service, St. Albans, VT 05478, District Director, 1, LaPontilla
Street, Old PO Box 2112, San Juan, PR 00901.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information is supplied by the individual and his or her agency.
None.
Treasury/Customs .014
Advice Requests (Legal) (Pacific Region)-Treasury/Customs.
Office of the Regional Counsel, 211 Main Street, San Francisco, CA
94105.
Individuals who are the subject of any request for legal advice by
another office within Customs, another Government agency, or the
private individual himself. An example would be a request by a District
Director for advice as to whether or not a violation of a Customs law
for which a penalty may be assessed has occurred.
Intra-agency or inter-agency memoranda and reports of
investigation and other documents submitted by the requesting office
for use in handling the request. Correspondence from the private
individual submitting the request.
5 U.S.C. 301; Reorganization Plan No. 1 of 1950; Treasury
Department Order No. 165, Revised, as amended; Reorganization Plan No.
1 of 1965.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Each case file is inserted in an alphabetical file folder which is
filed in an unlocked drawer within a metal file cabinet.
Each case file is identified in a manual alphabetical card file by
the name of the individual who is the subject of the request and in the
alphabetical file folder within the metal file cabinet by the name of
the individual who is the subject of the request.
The metal file cabinet described above is maintained within the
area assigned to the Office of the Regional Counsel within the Federal
Building. During non-working hours the room in which the metal file
cabinet is located is locked, and access to the building is controlled
at all times by uniformed guards.
Request for legal advice files are retained until there is no
longer any space available for them within the metal file cabinet, at
which time files are transferred to the Federal Record Center or
destroyed.
Regional Counsel, 211 Main Street, San Francisco, CA 94105.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information comes from the memoranda or correspondence from the
office or individual requesting the advice and from any supporting
documents that office or individual may transmit.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .021
Arrest/Seizure/Search Report and Notice of Penalty File--Treasury/
Customs.
Office of Investigations, Room 228, United States Customs Service,
335 Merchant Street, Honolulu, HI 96813.
Persons who are suspected of attempting to smuggle, or have
smuggled, merchandise or contraband into the United States; individuals
who have undervalued merchandise upon entry into the United States;
vessels and aircraft which have been found to be in violation of
Customs laws.
Names of individuals, vessels, aircraft; identifying factors;
nature of violation or suspected violation; circumstances surrounding
violation or suspected violation; date and place of violation or
suspected violation; and on-site disposition actions.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose
[[Page 56710]]
pertinent information to appropriate Federal, State, local, or foreign
agencies responsible for investigating or prosecuting the violations
of, or for enforcing or implementing, a statute, rule, regulation,
order, or license, where the disclosing agency becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation; (2) disclose information to a Federal, State, or
local agency, maintaining civil, criminal or other relevant enforcement
information or other pertinent information, which has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an individual, or issuance of a
security clearance, license, contract, grant, or other benefit; (3)
disclose information to a court, magistrate, or administrative tribunal
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceedings; (4) provide information to the news
media in accordance with guidelines contained in 28 CFR 50.2 which
relate to an agency's functions relating to civil and criminal
proceedings; (5) provide information to third parties during the course
of an investigation to the extent necessary to obtain information
pertinent to the investigation.
Each report is assigned a case number and filed accordingly in a
locked, metal file located in the Office of Investigations.
Each report is identified in a manual alphabetical card file by
the name of the individual, vessel or aircraft.
In addition to being stored in a locked metal cabinet, these
records are located in a locked room, the keys of which are controlled
and issued only to authorized personnel.
These records are retained for one year (1) or until action has
been completed.
Office of Investigations, U.S. Customs Service, Post Office Box
1641, Honolulu, HI 96806.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
See ``Categories of individuals covered by the system'' above. The
system contains material for which sources may not need to be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I) and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .022
Attorney Case File-Treasury/Customs.
The Chief Counsel, U.S. Customs Service Headquarters, 1301
Constitution Avenue, NW., Washington, DC 20229; Office of the Regional
Counsel of each Region (for addresses see ``Regional Commissioner of
Customs'' section, appendix A). District Counsel of Customs, 200 E. Bay
Street, Charleston, SC 29401; District Counsel of Customs, 880 Front
Street, Room 5-S-9, San Diego, CA 92188; District Counsel of Customs,
PO Box 2450, San Francisco, CA 94216; District Counsel of Customs, c/o
Special Agent in Charge, 909 1st Avenue, Room 4100, Seattle, WA 98174;
District Counsel of Customs, 6585 Montana Street, Suite 100, El Paso,
TX 79925; Resident Counsel, U.S. Customs Service Academy, Building 67-
FLETC, Glynco, GA 31524; Assistant Chief Counsel (CIT), U.S. Customs
Service, Room 258, 26 Federal Plaza, New York, NY 10007; Assistant
Chief Counsel (NFC), National Logistics Finance Center, U.S. Customs
Service, PO Box 68914, Indianapolis, IN 46278.
Individuals who are subject of adverse actions, equal employment
opportunity complaints, unfair labor practice complaints, and
grievances; individuals who are the subject of Customs license or other
administrative revocation or suspension proceedings; individuals who
are the subject of or have requested legal advice from the various
offices; individuals requesting access to information pursuant to any
statute, regulation, directive, or policy to disclose such information,
including individuals who are the subject of a Federal or state
administrative or judicial subpoena; individuals who have filed or may
file claims under the various Federal claims acts; individuals who are
parties in litigation with the United States government or subunits or
employees or officers thereof, in matters which affect or involve the
United States Customs Service; individuals who are seeking relief from
fines and penalties and forfeitures assessed for violations of the law
and regulations administered by Customs; individuals who have
outstanding Customs bills submitted for collection; and individuals who
have challenged contracting decisions of the agency.
This system of records consists of a computer database containing
information designed to allow the system manager to track matters which
have come into his or her office. The categories of records maintained
in the file folders which are indexed by computer system are personnel
actions; administrative revocation or suspension proceedings; intra-
agency or inter-agency memoranda, reports of investigation, and other
documents relating to the request for legal advice; claims and cases in
administrative and judicial litigation; requests, information, records,
documents, internal Customs Service memoranda, or memoranda from other
agencies and related materials regarding the disclosure of information.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended; 28 U.S.C. 2672, et. seq.; 28 CFR 14.1, et. seq.; 31 CFR 3.1,
et. seq.; 31 U.S.C. 3701 et. seq.; 31 CFR part 4; 5 U.S.C. 552, 31 CFR
part 1, Reorganization Plan No. 1 of 1965; Government employee laws
found in Title 5 of the United States Code; government contracting laws
found in Titles 31, 40, and 41 of the United States Code; and the
Customs laws and regulations found in Title 19 of the United States
Code and Code of Federal Regulations, respectively.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where
[[Page 56711]]
the disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (2)
disclose information to a Federal, State, or local agency, maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's or the bureau's hiring or
retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit; (3) disclose information to
a court, magistrate, or administrative tribunal in the course of
presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (4) provide information to the news media in
accordance with guidelines contained in 28 CFR 50.2 which relate to an
agency's functions relating to civil and criminal proceedings; (5)
provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
The computerized indices are maintained in computer data base.
Each file is maintained in a numbered file folder which is filed in an
unlocked drawer in the responsible attorney's office, a metal file
cabinet, or a storage room at the local system manager's location.
Through the use of the computer located at the local system
manager's location, each file is retrievable by name, number and title.
Access is limited to employees who have a need for such records in
the course of their work. Background checks are made on employees. All
facilities where records are stored have access limited to authorized
personnel. During non-working hours the rooms in which the files are
located are locked. During working hours, the rooms in which the files
are located are under control of the staff of the local systems
manager.
The file folders are retained in accordance with the Federal
Records Retention Manual.
See systems location above.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files originates from the
subject individual, U.S. Customs employees, Reports of Investigation,
Customs penalty case files, other government agencies, parties involved
in administrative and judicial litigation, administrative proceedings
regarding disciplinary action taken against Customs Service employees,
Equal Opportunity complaints, unfair labor practice complaints, parties
involved in administrative revocation or suspension proceedings,
individuals or employees requesting legal advice, and from the parties
requesting disclosure of information.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .028
Baggage Declaration--Treasury/Customs.
Located at the St. Albans District, Northeast Region.
Persons required to make a written baggage declaration.
Name, address, items declared and value.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (6) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
In file folders in file cabinet.
By name, date and flight number.
Available to authorized Customs personnel only.
Free entry declarations are retained for three (3) years, then
destroyed. Dutiable declarations are retained for three years at the
port, seven years at the Federal Record Center, and then destroyed.
District and Port Directors.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
[[Page 56712]]
The individual who files the baggage declaration.
None.
Treasury/Customs .030
Bankrupt Parties-in-Interest--Treasury/Customs.
U.S. Customs Service, Director, National Finance Center, PO Box
68907, Indianapolis, Indiana 46268
Individuals indebted to U.S. Customs.
Listed by name, address, port of service, bill number, and dollar
amount of delinquent receivables.
Pub. L. 89-508, the ``Federal Claims Collection Act of 1966;'' 5
U.S.C. 301; Treasury Department Order No. 165, Revised, as amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (6) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Cases are maintained in file folders at work site.
Alphabetical order by name.
These cases are placed in locked cabinets during non-working
hours. The building is guarded by uniformed security police.
As satisfaction is received, cases are closed. Records are
maintained per Records Control Manual FIS-4 No. 124.
Director, U.S. Customs, National Finance Center, 6026 Lakeside
Boulevard, Indianapolis, IN 46268.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The source of information is obtained from individuals, bankruptcy
courts, Customhouse brokers, and sureties.
None.
Treasury/Customs .031
Bills Issued Files--Treasury/Customs.
Director, U.S. Customs, National Finance Center, PO Box 68907.
Individuals to whom bills have been issued.
Correspondence received from or sent to individuals in relation to
bills issued by the United States Customs Service.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (6) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Individual alphabetical file folders in file cabinet.
Access by name of individual.
The file cabinet is maintained in the offices of the Director,
National Finance Center. During non-working hours the room/building in
which the file is located is locked. Access is limited to authorized
personnel.
Correspondence is maintained for a period of three (3) years then
destroyed.
[[Page 56713]]
Director, U.S. Customs, National Finance Center, PO Box 68907,
Indianapolis, Indiana 46268.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information consists of copies of letters or memoranda issued
to or received from individuals. Records of phone calls and copies of
documents related to the individual's transaction.
None.
Treasury/Customs .032
Biographical Files (Headquarters)--Treasury/Customs.
Public Information Division, U.S. Customs Service Headquarters,
1301 Constitution Avenue, NW, Washington, DC 20229, and the Regional
Public Information offices located at the addresses listed in Customs
appendix A.
General biographical records are maintained on all Customs
employees for news release and public information purposes.
General biographical information including home address, date and
place of birth, educational background, work experience, honors and
awards, hobbies, and other information.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Information is maintained in file cabinets in the Public
Information Division at Customs Headquarters.
File folders are identified by the name of the person and are
filed in alphabetical order.
The office in which the records are located is locked during non-
working hours and the building is guarded by uniformed guards.
Files are retained during the individual's tenure as an employee
of the Customs Service, after which the files are destroyed.
Director, Public Information Division, U.S. Customs Service
Headquarters, 1301 Constitution Avenue, NW, Washington, DC 20229.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The individual involved, Customs personnel officers and co-
workers.
None.
Treasury/Customs .040
Carrier File--Treasury/Customs.
Located in the Office of the District Director, Terminal Island,
San Pedro, CA; Office of the District Director, San Diego, CA; Offices
of the Port Directors, Los Angeles International Airport, Los Angeles,
CA; Office of the District Director, Terrace and International Streets,
Nogales, AZ 85621; San Ysidro, CA; Tecate, CA; Calexico, CA; Andrade,
CA; San Diego Barge Office.
Officers or owners, employees, associates of Customs Bonded
Carriers.
Name, date of birth, social security number, place of birth and
other information relating to Officers, Associates, employees, etc., of
Bonded Carriers.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended, and the Customs Regulations.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Manila folder in file cabinet.
Filed by name of company or individual.
Building locked during non-working hours.
Records retained until obsolete, then destroyed by burning.
[[Page 56714]]
District Director, Port Directors, and Division Directors within
the San Diego Customs District; District Director, Terminal Island, San
Pedro, CA, and Port Director, Los Angeles International Airport, Los
Angeles District; District Director, U.S. Customhouse, Nogales, AZ
85621. (See Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Customs Bonded Carriers' employees and correspondence.
None.
Treasury/Customs .041
Cartmen or Lightermen--Treasury/Customs.
Customs ports, districts, and regional offices. (See Customs
appendix A.)
Individuals and firms who have applied for or hold a license as a
bonded cartman or lighterman and individuals employed by cartman or
lightermen.
Internal Customs Service memoranda and related materials regarding
applications for licenses and identification cards, reports of
investigations for approving these licenses and identification cards
and card files showing outstanding identification cards and their
location. Files also include fingerprint cards.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and the information in these records may be used to:
(1) Disclose pertinent information to appropriate Federal, State,
local, or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
The information in this system is contained in a metal file
cabinet in the office maintaining the system, or on magnetic disc.
Each case file is identified in a manual alphabetical card file by
the name of the licensed cartman or lighterman and in the alphabetical
file folder by the name of the licensed cartman or lighterman. Each
employee's record is filed in a manual alphabetical card file cross-
referenced with company names.
The file is placed in a metal file cabinet at the work site. At
locations where work is not performed on a 24-hour basis the work area
is locked and only authorized persons are permitted in the building.
Files are reviewed at least once a year at which time canceled
I.D. cards may be removed. Closed CF 3078's may also be removed, but
normally are held for approximately three years in case a new
application is received from the same company or transferred to another
company after a new investigation.
Port Directors, District Directors, and Regional Commissioners of
the U.S. Customs Service. (See Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
See ``Categories of individuals covered by the system'' above. The
system contains material for which sources may not need to be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .042
Case and Complaint File--Treasury/Customs.
Office of the Regional Counsel, U.S. Customs Service, North
Central Region, 55 E. Monroe Street, Room 1417, Chicago, IL 60603.
Any individual initiating a court case or against whom a court
case is brought; any individual involved in a personnel action, either
initiating a grievance, discrimination complaint, or unfair labor
practice complaint against the U.S. Customs Service or against whom a
disciplinary or other adverse action is initiated; claimants or
potential claimants under the Federal Tort Claim Act; individuals
involved in accidents with U.S. Customs Service employees; U.S. Customs
Service employees involved in accidents; persons seeking relief from
fines, penalties and forfeitures and restoration of proceeds from the
sale of seized and forfeited property; requesters under the Freedom of
Information Act.
The System contains the individual's name, the type of case, the
uniform filing guide number, the Regional Counsel's office file number,
by whom the matter was referred, the district where the action
originated, if applicable.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
[[Page 56715]]
These records and information in the records may be used to: (1)
Provide information to the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (2) provide information to unions
recognized as exclusive bargaining representatives under the Civil
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114.
Each alphabetical card is inserted in a metal file drawer.
Each card is identified alphabetically by the individual's name
described in Category of Individual and the filing is alphabetically
used by last name.
The metal filing drawer containing the alphabetical cards
described above is maintained within the area assigned to the Office of
the Regional Counsel, North Central Region at 55 E. Monroe Street,
Chicago, IL 60603. During non-working hours, the room in which the
metal filing drawer is located is locked and access to the building is
controlled at all times by uniformed guards with a check-in system for
employees. Only employees of the Regional Counsel's office and
authorized building personnel have keys to the building.
These files are retained until there is no longer space available
for them within the metal filing drawer at which time the oldest cards
for closed files will be transferred to the storage area within the
confines of the office. The storage area is a large area containing
cardboard boxes and metal storage cabinets, unable to be locked.
Regional Counsel of Customs, Room 1417, United States Customs
Service, 55 E. Monroe Street, Chicago, IL 60603.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained on these cards originates with the
initiation of any action by an individual which is channeled through
the Regional Counsel's office. Additional information is identifying
information for locating the particular case file relating to the court
case, personnel action, tort claim, relief petition, or request under
the Freedom of Information Act.
None.
Treasury/Customs .043
Case Files (Regional Counsel-South Central Region)--Treasury/
Customs.
The system is located at 1440 Canal Street, New Orleans, LA 70112,
Office of the Regional Counsel, South Central Region, United States
Customs Service.
(1) The first category of individuals on whom records are
maintained in the system includes employees who have filed adverse
actions, equal employment opportunity complaints, and grievances within
the South Central Region; employees who have filed tort claims under
the Military Personnel and Civilian Employees Act; employees of the
Regional Counsel's staff with regard to travel, training, evaluations,
and other related personnel records; and applications for employment
submitted to the Office of the Regional Counsel by prospective
employees. (2) The second category of individuals on whom records are
maintained in the system includes those individuals not employed by the
agency who have filed equal employment opportunity complaints; tort
claims under the Federal Tort Claims Act; tort claims filed under the
Small Claims Act; individuals who have outstanding Customs bills
submitted for collection; individuals, corporations, partnerships, and
proprietorships who have filed supplemental petitions on fines,
penalties, and forfeitures within the South Central Region; files
relating to individuals, corporations, partnerships, and
proprietorships upon whom criminal case reports are prepared pending
litigation and prosecution for violation of 19 U.S.C. 1305, 18 U.S.C.
542, 18 U.S.C. 545, 18 U.S.C. 549, 18 U.S.C. 1001, 18 U.S.C. 496, and
18 U.S.C. 371; on individuals, corporations, partnerships, and
proprietorships who have filed supplemental petitions submitted in
civil and technical violations for 19 U.S.C. 1592, 19 U.S.C. 1453, 19
U.S.C. 1448, 19 U.S.C. 1584, irregular deliveries, shortages and
overages; and miscellaneous civil and technical violations.
The categories of records maintained in the system are personnel
actions; tort claims; collection efforts; supplemental petitions for
fines, penalties, and forfeitures cases in the South Central Region;
criminal case reports for pending litigation and prosecution of cases
in the South Central Region; supplemental petitions for civil and
technical violations committed within the South Central Region; and
employment applications for positions in the Office of the Regional
Counsel, South Central Region.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
[[Page 56716]]
The records are currently maintained in alphabetical file folders
which are filed in two steel filing cabinets in the Office of the
Regional Counsel, South Central Region, and they are maintained under
lock and key outside the ordinary business hours.
Records maintained by the Office of the Regional Counsel, South
Central Region, are retrievable by identifying the character of the
record (i.e., adverse action, grievance, tort claim, criminal case),
then by comparable statute or regulation, and then alphabetically by
name and identifier. In addition, each case file is similarly
identified on the alphabetical file folder within the steel filing
cabinet.
The steel filing cabinets described above are maintained within
the area assigned to the Office of the Regional Counsel, 1440 Canal
Street, New Orleans, LA 70112. During non-working hours the room in
which the locked steel cabinets are located is locked, and access to
the building is controlled at all times by uniformed guards. The
policies and practices of the Office of the Regional Counsel regarding
access controls are that only members of the staff of the Office of the
Regional Counsel have access to the records maintained by the office.
Individual records are placed into a file of closed cases by
category as stated above, and within each category by name. The oldest
closed cases are forwarded to the Federal Records Center in accordance
with the Treasury Records Control Manual.
The agency official responsible for the system of records
maintained by the Office of the Regional Counsel is the Regional
Counsel, South Central Region, United States Customs Service, 1440
Canal Street, New Orleans, LA 70112.
See appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The categories of sources of records in this system are the
individual himself and files compiled by the United States Customs
Services by using employers, other government agency resources,
financial institutions, educational institutions attended, and previous
employers. Additional information in these files is also derived from
reports of investigation regarding the enforcement of civil or criminal
statutes, administrative proceedings regarding disciplinary action
taken against Customs Service employees, equal opportunity complaints,
investigations of tort claims, the processing of interoffice memoranda
information requested under the Freedom of Information Act, and the
investigation regarding the collection of debts due the Government.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .044
Certificates of Clearance--Treasury/Customs.
Regional Commissioner, U S. Customs Service, 10 Causeway Street,
Boston, MA 022222.
All employees of the Northeast Region, Boston, MA, who have
transferred, retired or resigned.
Documented detailed information on an ``in-house'' prepared form
indicating that the employee has returned all Government property in
his/her personal possession and that the employee has cleared all debts
owing to Customs such as unearned uniform allowances and travel
advances.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Data is stored in file folders by District and name of employee in
a metal file cabinet in the work area of the Payment Section.
The file is retrievable by District and name of employee.
The file is located within an office that is locked during non-
working hours. The building is guarded by uniformed security police and
only authorized persons are permitted entry to the building.
The files are kept for 10 years and then destroyed.
Regional Commissioner, U.S. Customs Service, 10 Causeway Street,
Boston, MA 022222.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in the system originates at the District
where the individual is employed.
None.
Treasury/Customs .045
Claims Act File--Treasury/Customs.
Office of the Regional Counsel, Room 7422, New Federal Building,
300 N. Los Angeles Street, Los Angeles, CA 90053.
Current or former Customs employees who have filed, or may file
claims under the Military Personnel and Civilian Employees' Claim Act
of 1964 for damage to or loss of personal property incident to their
service.
Documents relating to the administrative handling of the claim and
documents submitted by the claimant in support of the claim.
[[Page 56717]]
31 U.S.C. 240-243; 31 CFR part 4; Treasury Department
Administrative Circular No. 131, August 19, 1965.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Each case file is inserted numerically in a file folder which is
filed in an unlocked drawer within a metal container.
Each case file is identified numerically in the file folder within
the metal container by the name of the person who has filed or may file
a claim.
The metal container described above is maintained within the area
assigned to the Office of the Regional Counsel within the New Federal
Building. During non-working hours the room in which the metal
container is located is locked, and access to the building is
controlled at all times by uniformed guards.
These files are retained indefinitely or until there is no longer
any space available for them within the metal container, at which time
the oldest closed files are transferred to the Federal Records Center.
Regional Counsel, Room 7422, New Federal Building, 300 N. Los
Angeles Street, Los Angeles, CA 90053.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files originates with a
Treasury Department Form No. 3079, Civilian Employee Claim For Loss or
Damage to Personal Property, which is completed and filed with the
Customs Service by the claimant. Additional information contained in
these files may be separately provided by the claimant or by the
claimant's supervisor. Where a claim is not filed, the information is
limited to the investigative reports of damage to or loss of personal
property of a Customs employee.
None.
Treasury/Customs .046
Claims Case File--Treasury/Customs.
Office of Regional Counsel of Customs, 10 Causeway Street, Boston,
MA 02222; Office of the District Counsel of Customs, 55 Battery Street,
San Francisco, CA 94126; Office of the Regional Counsel of Customs,
Suite 550, 5850 San Felipe Street, Houston, TX 77057.
Parties who have filed claims for damage or injury against the
Government, or against whom the Government has a claim for damage or
injury in matters which affect or involve the U.S. Customs Service;
private individuals or Government employees who are involved in the
incident which gave rise to the claim.
Reports relative to the circumstances of the claim (including
accident reports provided by Customs personnel, agents' investigative
reports, correspondence between Customs and the claimant or his
representative); reports relative to an individual's ability to pay a
claim for damages.
28 U.S.C. 2672 et seq.; 28 CFR part 14; 31 CFR part 3; 5 U.S.C.
301; Reorganization Plan No. 1 of 1950; Treasury Department Order No.
165, Revised, as amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Records maintained in file folders.
Records indexed by name of individual making a claim or against
whom a claim is made, cross-referenced file with name of Government
employee, if any, involved.
Open case files maintained in file cabinets with access by
Regional Counsel and his staff only; closed case files maintained in
locked cabinet with keys retained by Regional Counsel and staff only.
Retained until there is no longer any space available within metal
cabinets, at which time the oldest files are transferred to the Federal
Records Center.
Regional Counsel of Customs, 10 Causeway Street, Boston, MA 02222;
District Counsel of Customs, 55 Battery Street, San Francisco, CA
94120; Regional Counsel of Customs, Suite 550, 5850 San Felipe Street,
Houston, TX 77057.
[[Page 56718]]
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files is received from U.S.
Customs employees, reports of investigation, credit checks, private
individuals involved in the claims, other Government agencies and other
individuals with pertinent information.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .050
Community Leader Survey--Treasury/Customs.
Equal Employment Opportunity Officer, U.S. Customs Service,
Southwest Region, 500 Dallas Street, Suite 1240, Houston, TX 77002.
The names, titles, and organization of persons who may be
construed to be occupying a community leadership role and who may be in
a position to furnish information or have some influence in regard to
the equal employment opportunity program area.
These records consist of a card index of the names, titles, and
organization of community leaders.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
An alphabetical card listing filed in a metal file cabinet.
Listed and filed alphabetically.
The metal file cabinet described above is maintained within the
area assigned to the Equal Employment Opportunity Officer. During non-
working hours this office area is locked and access to the building is
controlled at all times by uniformed guards.
To be useful, this information file must be kept current. Non-
current files will be destroyed locally.
Equal Employment Opportunity Officer, U.S. Customs Service,
Southwest Region, 500 Dallas Street, Suite 1240, Houston, TX 77002.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information included in these files is developed from local
agencies (city, county, state, and Federal) and from local civic
organizations.
None.
Treasury/Customs .053
Confidential Source Identification File - Treasury/Customs.
Components of this system are located in the Office of
Investigations, U.S. Customs Service Headquarters, and the Office of
Internal Affairs, U.S. Customs Service Headquarters, 1301 Constitution
Avenue, NW., Washington, DC 20229.
Individuals (sources) supplying confidential information to the
U.S. Customs Service, Office of Enforcement and Office of Internal
Affairs.
This system contains some or all of the following information:
Name (actual or assumed), source (identifying) number, date number
assigned, address, citizenship, occupational information, date and
place of birth, physical description, photograph, miscellaneous
identifying number such as social security number, driver's license
number, FBI number, passport number, Customs Form 4621 documenting
information received from confidential source, amount and date of
monetary payment made to source for information supplied, criminal
record, copy of driver's license, and copy of alien registration card.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended; 19 U.S.C. 1619; and 18 U.S.C. Chapter 27.
Disclosures are not made outside the Department.
Records are kept in locked cabinets. Access during working hours
is limited to authorized personnel.
Office of Investigations and Office of Internal Affairs - The name
of each source is filed in both alphabetical order and by location of
the submitting office.
In addition to being stored in secure metal cabinets with
government approved locks, the files are located in closely watched
rooms of the Office of Investigations and the Office of Internal
Affairs. Personnel maintaining the files are selected for their
reliability, among other qualities, and afforded access only after
having been cleared by a full field investigation. During non-working
hours the rooms in which the records are located are locked and access
to the building is controlled by uniformed security guards.
The Office of Investigations destroys a file when it no longer has
any utility by either shredding or burning; the Office of Internal
Affairs reviews files annually for relevance and necessity, and when a
file no longer has any utility, it is destroyed either by shredding or
burning.
Assistant Commissioner, Office of Investigations, U.S. Customs
Service
[[Page 56719]]
Headquarters, 1301 Constitution Avenue, NW., Washington, DC 20229, for
those components of the system maintained by the Office of
Investigations; Director, Office of Internal Affairs, (Integrity
Management), U.S. Customs Service Headquarters, 1301 Constitution
Avenue, NW., Washington, DC 20229, and for those components of the
system maintained by the Office of Internal Affairs.
This system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).)
This system of records may not be accessed under the Privacy Act
for the purpose of inspection.
Since this system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual and those records, if any, cannot be inspected, the system
may not be accessed under the Privacy Act for the purpose of contesting
the content of the record.
This system contains investigatory material compiled for law
enforcement purposes whose sources need not be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1),
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I),
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a
(j)(2) and (k)(2).
Treasury/Customs .054
Confidential Statements of Employment and Financial Interests--
Treasury/Customs.
Located in each Headquarters and Regional Office.
Those employees as listed in Treasury Personnel Manual Chapter 735
Subpart C, Section 0.735-320, and the currently effective edition of
Customs Circular PER-2-PER (Subject: Personnel; Departmental Rules of
Conduct and Requirements Concerning Financial Statement).
Form SF-450 Executive Branch Confidential Financial Disclosure
Report.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Records are maintained in file folders.
Records are indexed by name.
Records are maintained in locked safe.
Records are destroyed two (2) years after employee leaves a
position in which a statement is required, or two (2) years after the
employee leaves the agency, whichever is earlier.
Assistant Commissioners, Headquarters, and Regional Commissioners.
Write to systems manager.
Write to systems manager.
Write to systems manager.
Individuals required to submit Form SF-450.
None.
Treasury/Customs .056
Congressional and Public Correspondence File--Treasury/Customs.
Office of Field Operations (Administrative Staff), U.S. Customs
Service, 1301 Constitution Avenue, NW, Washington, DC 20229.
Those persons sending letters of inquiry or complaint concerning
Customs activities and procedures.
Incoming correspondence, the agency's reply, and related
materials.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Correspondence records are maintained in file folders and on a
computer system.
Correspondence records are identified by the name of the person
making inquiry or complaint. They are retrievable by name.
[[Page 56720]]
Access to the records is granted only to authorized Customs
personnel. During non-working hours the room in which the records are
located is locked and access to the building is controlled by uniformed
security police.
The records are maintained from two to five years and then
destroyed or retired to the Federal Records Center as appropriate.
Director, Workforce Effectiveness and Development Staff, U.S.
Customs Service, 1301 Constitution Avenue, NW, Washington, DC 20229.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Correspondence and related records and materials.
None.
Treasury/Customs .057
Container Station Operator Files--Treasury/Customs.
Offices of District Directors, North Central Region, Chicago, IL
(see Customs appendix A).
Present and past container station operators and employees that
require an investigation and related information.
Report of investigations, application and approval or denial of
bond to act as container station operator and other Customs Service
memoranda. Names, addresses, social security numbers, and dates and
places of birth of persons employed.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended; Customs Regulations, part 19.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Records are maintained in file folders and stored in file cabinets
in each District Director's office within the North Central Region,
Chicago, IL.
Each file is identified by the name of the container station
operator.
The file cabinets are maintained within the area assigned to the
District Director. During non-working hours, the room and/or building
in which the file cabinet is located is locked.
These files are disposed of in accordance with the Treasury
Records Control Manual. Employee name data retained for period of
employment with container station operator.
District Director, each district within the North Central Region,
Chicago, IL. (See Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this file originates from the individual
applicant for container station operator bond, from reports of
investigation and other Customs memoranda.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .058
Cooperating Individual Files--Treasury/Customs.
These files are located in regional and local Customs Office of
Investigations Offices within the United States. (See Customs' appendix
A.)
Persons providing confidential information to the U.S. Customs
Service Office of Investigations.
These records include: Assumed names; actual names; code numbers;
addresses; telephone numbers; physical descriptions; miscellaneous
identifying numbers such as social security numbers, driver's license
number, etc., date individual's record was established; amount and date
of reward paid for information supplied.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
Disclosures are not made outside the Department.
All files and indices relating to cooperating individuals are
stored in metal file cabinets secured with combination locks in a
government secured building.
[[Page 56721]]
The name of each cooperating individual is filed in alphabetical
order by assumed name and by actual name. The indices are maintained in
the same alphabetical order and are also cross-referenced by the Office
of Enforcement alphanumeric code number. All other identifying data is
used for verification of identity rather than method of retrieval.
In addition to being stored in secure metal cabinets with
government approved locks, the metal files are kept locked when not in
use and located in a closely watched room of the Office of
Investigations. Personnel maintaining the files are selected for their
reliability among other qualities, and they are afforded access only
after having been cleared by a full field investigation. The files are
given the same treatment as material classified as Secret. During duty
hours, Office of Investigations personnel maintain visual control and
during off-duty hours the area containing the files is locked.
Retention periods have been established for records contained in
the file in accordance with the Treasury Records Control Manual. When a
file no longer has any utility, it is destroyed either by shredding or
burning.
The Assistant Regional Commissioner (Investigations); the Special
Agent in charge in regional SAC Offices; and the Resident Agent in
charge in suboffices of the Special Agent in charge. (See Customs
appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
See ``Categories of individuals covered by the system'' above. The
system contains material for which sources may not need to be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .061
Court Case File--Treasury/Customs.
Office of the Regional Counsel, Room 7422, New Federal Building,
300 N. Los Angeles Street, Los Angeles, CA 90053; Office of the
District Counsel, 555 Battery Street, San Francisco, CA 94126; Office
of the Regional Counsel, U.S. Customs Service, North Central Region, 55
E. Monroe Street, Room 1417, Chicago, IL 60603; Office of the District
Counsel, 909 First Avenue, Seattle, Washington 98174.
Persons who are parties in litigation with the United States
Government or subunits or employees or officers thereof, in matters
which affect or involve the United States Customs Service.
Court documents with exhibits, reports of investigations, internal
Customs Service memoranda summarizing or relating to the matter in
controversy and other background information relating to the subject
matter or origin of the litigation.
28 U.S.C. 2676, 19 U.S.C. 1603, 5 U.S.C. 301; E.O. 6166; Treasury
Department Order No. 165, Revised, as amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Each case file is inserted in a numerical file folder which is
filed in an unlocked drawer within a metal container.
Each case file is identified by the name of the person against
whom the Government has initiated the litigation, or by the name of the
person who initiated the litigation against the Government.
The metal container described above is maintained within the area
assigned to the Office of the Regional Counsel. During non-working
hours the room in which the metal container is located is locked, and
access to the building is controlled at all times by uniformed guards.
These files are retained until there is no longer any space
available for them within the metal container, at which time the oldest
closed files are transferred to the Federal Records Center.
Regional Counsel, Room 7422, United States Customs Service, 300 N.
Los Angeles Street, Los Angeles, CA 90053; District Counsel, U.S.
Customs Service, 555 Battery Street, San Francisco, CA 94126; Regional
Counsel, Room 1417, U.S. Customs Service, 55 E. Monroe Street, Chicago,
IL 60603; District Counsel, U.S. Customs Service, 909 First Avenue,
Seattle, Washington 98174.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files originates with a request
by a
[[Page 56722]]
District Director to the appropriate United States Attorney that he
institutes suitable judicial action to enforce the forfeiture of
merchandise and vehicles, or the value thereof, which had been imported
or used in violation of the Customs laws, and upon which final
administrative action has taken place. Information in this file also
originates with the filing of a complaint by a private person against
the Government, and by the filing of a complaint by the Government
against private persons or former employees to enforce the collection
of debts due the Government. Information in the files is also derived
from reports of investigation regarding the enforcement of civil or
criminal statutes and denial of tort claims.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .064
Credit Card File--Treasury/Customs.
National Logistics Center, U.S. Customs Service, Fleet and
Property Management Section, 6026 Lakeside Blvd. Indianapolis, IN
46278.
Headquarters Customs Service employees to whom national gasoline
credit cards have been issued.
Credit card numbers, names, and signatures of employees to whom
credit cards have been issued, and the date of issuance.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Alphabetically by name or by credit card number.
A portion of the index cards are identified by the name of the
person to whom the credit card was issued in the case of credit cards
which have been permanently assigned to higher level Customs Service
officers and such index cards are filed alphabetically. The remainder
of the index cards relate to credit cards which are issued to Customs
Service officers or employees on a one-transaction basis, and these
index cards are filed by the applicable credit card number.
Index cards are maintained and stored in a secured room with
limited accessibility. The building is guarded by uniformed security
police, and only authorized persons are permitted in the building.
Index cards filed alphabetically by name are filed during the
period that the officials named thereon are in possession of the credit
cards, and then these index cards are retained (for audit purposes)
when the officials are no longer in possession of the credit cards.
Index cards are filed by office titles and contain receipt signatures.
Director, Headquarters Services Division, Office of Logistics
Management, U.S. Customs Service Headquarters, 1301 Constitution
Avenue, NW., Washington, DC 20229.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this system is obtained from Customs Service
records and is also furnished by the officers or employees to whom the
credit cards have been issued.
None.
Treasury/Customs .067
Bank Secrecy Act Reports File--Treasury/Customs.
Computerized Records; U.S. Customs Service, 1301 Constitution
Avenue, NW., Washington, DC 20229; Treasury Enforcement Communications
System, San Diego, CA, with computer terminal access in various Customs
and IRS regional offices. Originals: 4790's -- Customs ports of entry
or departure; 4789's -- Internal Revenue Service, Detroit, MI; 90.22-
1's -- Internal Revenue Service, Detroit, MI; 8362's --Internal Revenue
Service, Detroit, MI.
Listing of individuals who filed Form 4790 (Currency and Monetary
Instrument Report), Form 4789 (Currency Transaction Report), Form
90.22-1 (Foreign Banking Account Report), Form 8362 (Currency
Transaction Report by CASINOS).
Name of individuals and other entities filing the above-referenced
forms, reports of the owners of monetary instruments, the amounts and
kinds of currency or other monetary instruments transported, reported,
or in foreign banking accounts, accounts numbers, addresses, personal
identifiers, dates of birth, etc.
31 U.S.C. 5311 et seq; 5 U.S.C. 301; 31 CFR part 103; Treasury
Department Order No. 165, Revised, as amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or
[[Page 56723]]
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceedings; (4) provide information to the news
media in accordance with guidelines contained in 28 CFR 50.2 which
relate to an agency's functions relating to civil and criminal
proceedings; (5) provide information to third parties during the course
of an investigation to the extent necessary to obtain information
pertinent to the investigation.
Magnetic tapes (original 4790's are stored at the appropriate
Customs port of entry or departure, original 4789's are stored by IRS
in Detroit, MI, original 90 22-1's are stored at Internal Revenue
Service, Detroit, MI and original 8362's are stored at Internal Revenue
Service, Detroit, MI.
By name and other unique identifiers.
Procedural and physical safeguards are utilized such as
accountability and receipt access, guards patrolling the area,
restricted access and alarm protection systems, special communication
security, etc.
Indefinite.
Assistant Commissioner, Office of Investigations, U.S. Customs
Service, 1301 Constitution Avenue, NW., Washington, DC 20229.
This system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).)
This system of records may not be accessed under the Privacy Act
for the purpose of inspection.
Since this system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual and those records, if any, cannot be inspected, the system
may not be accessed under the Privacy Act for the purpose of contesting
the content of the record.
This system contains investigatory material compiled for law
enforcement purposes whose sources need not be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1),
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I),
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a
(j)(2) and (k)(2).
Treasury/Customs .069
Customs Brokers File--Treasury/Customs.
Office of the Chief Counsel, Broker Compliance and Evaluation
Branch, Office of Trade Operations; U.S. Customs Service Headquarters,
1301 Constitution Avenue, NW., Washington, DC 20229, and Customs
regional, district and port offices.
Licensed customs brokers, employees of customs brokers,
individuals or firms who have applied for a broker's license.
Internal Customs Service memoranda and related material regarding
proposed administrative disciplinary action against customs brokers for
violation of the regulations governing the conduct of their business;
broker applications and related material; notification of change of
business address, organization, name, or location of business records;
status reports; requests for written approval to employ persons who
have been convicted of a felony.
19 U.S.C. 1641; 19 CFR part 111; 5 U.S.C. 301; Treasury Department
Order No. 165, Revised, as amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Each case file is inserted in an alphabetical file folder which is
filed in drawers that are capable of being locked and are locked at the
close of business. Some records are in a separate room which is locked
at other than official hours. File cards covering individual
customhouse brokers, corporations, partnerships and trade names are in
files not capable of being locked, but the entire area is locked at
night.
Each case file is identified in a manual alphabetical card file by
the name and in the alphabetical file folder within the metal container
by the name of the customs broker or employees of customs brokers.
The files described above are maintained in Customs Service
Buildings. During non-working hours the room in which the files are
located is locked, and access to the building is controlled after
business hours by electronic access and alarm systems and during
business hours access is controlled at all times by a U.S. Customs
Service employee.
Broker files and records of broker's employees are kept
indefinitely. They are periodically updated and removed to an inactive
file, as necessary.
[[Page 56724]]
Chief Counsel; Director, Field Operations Division, Office of
Trade Operations, U.S. Customs Service Headquarters, 1301 Constitution
Avenue, NW., Washington, DC 20229, Customs regional commissioners,
district directors, and port directors.
See Customs appendix A.
The information contained in these files originates from audits of
or investigations into the conduct of customhouse brokers' businesses,
applications for licenses, references as to character, court records,
and local credit reporting services, as well as reports, notifications,
and other applications filed by brokers pursuant to statutory and
regulatory requirements.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .077
Disciplinary Action, Grievance and Appeal Case Files--Treasury/
Customs.
Located in the Office of Human Resources, Customs Headquarters,
and in each Regional, SAC Port, and appropriate post of duty offices.
Customs employees on whom disciplinary action is pending or has
occurred, and employees who have filed grievances and appeals.
Records on such action as leave restriction letters, reprimands,
suspensions, adverse actions, etc., and grievance and appeals by
employees. Copies of correspondence, management requests for
assistance, evidentiary materials on which action is contemplated,
proposed or taken, regulatory material, examiners' reports, etc.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Records are stored in manila folders.
Records are indexed by name.
Records are maintained in a locked file.
Grievance records are maintained for 3 years; discipline and
adverse action records are maintained for four years; and appeals are
maintained for 5 years.
Director, Labor and Employee Relations Division, Office of Human
Resources, Customs Headquarters, or Regional Labor and Employee
Relations Division, or appropriate managerial official in employee's
district, port, or post of duty.
Write to system manager.
Request from system manager.
Write to the system manager.
Supervisors and supervisory records and notes; evidentiary
materials supporting planned, proposed, or accomplished actions;
grievance letters submitted by employee, grievance examiner, etc.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .078
Disclosure of Information File-Treasury/Customs.
Boston Regional Counsel, U.S. Customs Service, 10 Causeway Street,
Suite 801, Boston, MA 02222-1056 ; Office of the Regional Counsel, U.S.
Customs Service, North Central Region, 55 E. Monroe Street, Room 1417,
Chicago, IL 60603; Office of the Regional Counsel, 211 Main Street, San
Francisco, CA 94105.
Persons requesting access to information pursuant to the Freedom
of Information Act or any other statute, regulation, directive or
policy to disclose such information.
Requests, information, records, documents, internal Customs
Service memoranda, or memoranda from other agencies and related
materials regarding disclosure of the information.
5 U.S.C 552, 31 CFR part 1, 19 CFR part 103, 5 U.S.C. 301;
Treasury Department Order No. 165, Revised, as amended.
These records and information in the records may be used to
disclose information to a court, magistrate, or administrative tribunal
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceedings.
[[Page 56725]]
Each case file is inserted in file folder which is filed in an
unlocked drawer within a metal container.
Each case file is identified in the file folder within the metal
container by the name of the person requesting disclosure.
The metal container described above is maintained within the area
assigned to the Office of the Regional Counsel within the Customhouse.
During non-working hours the room in which the metal container is
located is locked, and access to the building is controlled at all
times by uniformed guards.
Customhouse broker files are retained until there is no longer any
space available for them within the metal container, at which time the
oldest files are transferred to the Federal Records Center.
Regional Counsel, Room 125, U.S. Customhouse, 40 South Gay Street,
Baltimore, MD 21202; Regional Counsel, Room 1417, U.S. Customs Service,
55 E. Monroe Street, Chicago, IL 60603; Regional Counsel, 211 Main
Street, San Francisco, CA 94105.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files originates from the
requests for information filed with the Customs Service which may
pertain to any information contained in the files of the U.S. Customs
Service.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .081
Dock Passes--Treasury/Customs.
District Director's office, U.S. Customs Service, 228 Federal
Building, 335 Merchant Street, Honolulu, HI 96813.
Consulate staff members, brokers, private individuals, etc.
Form lists following information: pass number; port; date of
issue; name of individual; organizational affiliation; expiration date
of pass; and vessel name.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
3 x 5 card box, loose leaf binder.
By name.
Building locked during non-working hours.
Retained until expiration.
District Director, U.S. Customs Service, 228 Federal Building, 335
Merchant Street, Honolulu, HI 96806.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Individual applicants.
None.
Treasury/Customs .083
Employee Relations Case Files-Treasury/Customs.
Office of Human Resources, U.S. Customs Service, Washington, DC
20229, and in each Headquarters, Region, District, SAC, and appropriate
post of duty office.
Records maintained on the benefit aspects of employment such as,
workers' and unemployment compensation, leave, health and life
insurance, retirement, suggestions, awards, etc. and employees who have
requested assistance with these programs.
Copies of initiating correspondence and Customs correspondence and
any forms submitted by or completed on behalf of the employee.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Records are maintained in file folders.
Records are indexed by name.
Records are maintained in a locked file.
Maintained for period of time employee remains with Customs.
Records destroyed upon separation of employee.
Director, Labor and Employee Relations Division, Office of Human
Resources, U.S. Customs Service, Washington, DC 20229, Regional Labor
and Employee Relations Divisions, and in District, SAC, Port and
appropriate post of duty offices.
[[Page 56726]]
Write to systems manager-providing your name and social security
account number.
Write to systems manager.
Write to systems manager.
Individuals and offices depending on the problem.
None.
Treasury/Customs .092
Exit Interview--Treasury/Customs.
Office of Human Resources (OHR) Division, Washington, DC
Employees terminating from the Customs Service.
Individual's name, position, time in grade and position, time with
Customs, organization designation, supervisor's name and answers to
various questions about employment with Customs.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Forms are kept in manila folders.
By organization or by name.
Locked office.
Retained in accordance with the requirements of the Treasury
Records Control Manual.
Director, Human Resources Division. (See location above.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information obtained from departing employee and employee's
supervisor.
None.
Treasury/Customs .096
Fines, Penalties and Forfeiture Control and Information Retrieval
System--Treasury/Customs.
U.S. Customs Service, Office of Trade Operations, Fines, Penalties
and Forfeiture Branch, 1301 Constitution Avenue, NW., Washington, DC
20229, and each Customs Service District Office in the United States
and Puerto Rico.
Individuals and/or businesses who have been fined, penalized or
have forfeited merchandise because of violations of Customs and/or
related laws or breaches of bond conditions.
Individual and business names, address, personal identifying
numbers, date and type of violation, parties entitled to legal notice
or who are legally liable, case information, bond and petition
information, and actions (administrative) taken by U.S. Customs. Also
included are actions taken by violator prior to the disposition of the
penalty or liquidated damage case.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Hard copy Customs Form 5955a (Notice of Liquidated Damages Incurred
and Demand for payment) and Customs Form 151 Search/Arrest/Seizure
Report.
Case number.
All inquiries are made by officers with a full field background
investigation on a ``need-to-know'' basis only. Procedural and physical
safeguards are utilized such as accountability and receipt records,
guards patrolling the area, restricted access and alarm protection
systems, special communications security, etc.
A maximum of 11 years. Erasure of disc/tapes and shredding and/or
burning of hard copy Customs Form 5955a.
Director, Office of Trade Operations, U.S. Customs Service, 1301
Constitution Avenue, NW., Washington, DC 20229 and the District
Directors of Customs for each Customs District in the United States and
Puerto Rico.
See Customs appendix A.
See Customs appendix A.
[[Page 56727]]
See access, Customs appendix A.
Customs Form 5955a (Notice of Penalty or Liquidated Damages
Incurred and Demand for Payment) and CF 151 (Search/Arrest/Seizure
Report) prepared by Customs employees at the time and place where the
violation has occurred.
None.
Treasury/Customs .098
Fines, Penalties and Forfeitures Records--Treasury/Customs.
Customs district offices. (See Customs appendix A.)
Individuals and firms who have been administratively charged with
violations of Customs laws and regulations and other laws and
regulations enforced by the Customs Service.
Entry documentation, notices, investigative reports, memoranda,
petitions, recommendations, referrals and dispositions of fines,
penalties and forfeiture cases.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended. 19 U.S.C. 66, 1618, 1624; 19 CFR parts 171 and 172.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, or
in response to a subpoena, in connection with criminal law proceedings;
(3) provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
The records are maintained in folders in locked file cabinets and
safes and in the automated FP&F module in the Automated Commercial
System (ACS).
The records are filed either by numerical sequence using year and
port code, name of individual and/or company, with a cross reference
available through ACS.
During non-working hours, the records are maintained in locked
file cabinets, locked buildings and buildings guarded by uniform guards
or security detection devices.
The records are retained for one to three years after which they
are either destroyed or forwarded to the Federal Records Center.
Automated records are periodically updated to reflect changes and
maintained as long as needed.
District Directors of Customs (See Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information and representations supplied by importers, brokers and
other agents pursuant to the entry and processing of merchandise or in
the clearing of individuals or baggage through Customs. Information
also includes information gathered pursuant to Customs investigations
of suspected or actual violations of Customs and related laws and
regulations and recommendations and information supplied by other
agencies.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .099
Fines, Penalties, and Forfeiture Files (Supplemental Petitions)--
Treasury/Customs.
Office of the District Counsel, 555 Battery Street, San Francisco,
CA 94126; Office of Counsel, Room 7422, New Federal Building, 300 North
Los Angeles Street, Los Angeles, CA 90053; Office of the Regional
Counsel, U.S. Customs Service, North Central Region, 55 E. Monroe
Street, Room 1417, Chicago, IL 60603; Office of the District Counsel,
909 First Avenue, Seattle, Washington 98174.
Individuals who have filed supplemental petitions for relief from
fines, penalties and forfeitures assessed for violations of the laws
and regulations administered by Customs.
Petitions and supplemental petitions and other documents filed by
the individual; reports of investigation concerning the fine, penalty
or forfeiture; and documents relating to the internal review and
consideration of the request for relief and decision thereon.
5 U.S.C. 301; 19 U.S.C. 1618; 19 CFR parts 171 and 172; Treasury
Department Order No. 165, Revised, as amended; Reorganization Plan No.1
of 1965.
These records and information in the records may be used to: (1)
Disclose to the Department of Justice or an individual United States
Attorney to assist that Department or United States Attorney when suit
is filed by the Government in civil prosecution of the fine, penalty or
forfeiture; (2) disclose pertinent information to appropriate Federal,
State, local, or foreign agencies responsible for investigating or
prosecuting the violations of, or for enforcing or implementing, a
statute, rule, regulation, order, or license, where the disclosing
agency becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation; (3) disclose
information to a Federal, State, or local agency, maintaining civil,
criminal or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
individual, or issuance of a security clearance, license, contract,
grant, or other benefit; (4) disclose information to a court,
magistrate, or administrative tribunal in the course or presenting
evidence, including disclosures to
[[Page 56728]]
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings; (5) provide information to
third parties during the course of an investigation to the extent
necessary to obtain information pertinent to the investigation.
Each case file is inserted in a numerical file folder which is
filed in an unlocked drawer within a metal file cabinet.
Each case file is identified in a manual alphabetical card file by
the name of the petitioner and in the numerical file folder within the
metal file cabinet by the name of the petitioner.
The metal file cabinet described above is maintained within the
area assigned to the Office of the Regional Counsel within the Federal
Building. During non-working hours the room in which the metal file
cabinet is located is locked, and access to the building is controlled
at all times by uniformed guards.
Supplemental petition files are retained until there is no longer
any space available for them within the metal file cabinet, at which
time the oldest files may be transferred to the Federal Records Center.
District Counsel, 555 Battery Street, San Francisco, CA 94126;
Regional Counsel, Room 7422, U.S. Customs Service, 300 N. Los Angeles
Street, Los Angeles, CA 90053; Regional Counsel, Room 1417, U.S.
Customs Service, 55 East Monroe Street, Chicago, IL 60603; District
Counsel, 909 First Avenue, Seattle, Washington 98174.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information contained in these files is obtained from the
individual petitioning for relief and from the District Director of
Customs within whose jurisdiction the fine, penalty or forfeiture
action lies.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .100
Fines, Penalties and Forfeiture Records (Headquarters)--Treasury/
Customs.
Penalties Branch, International Trade Compliance Division, U.S.
Customs Service Headquarters, 1301 Constitution Avenue, NW.,
Washington, DC 20229 and Fines, Penalties, and Forfeiture Offices at
each Customs Service District Office in the United States and Puerto
Rico.
Records are maintained on persons who have been administratively
charged with violating Customs and related laws and regulations and on
persons who have applied for awards of compensation for providing
information regarding such violations.
Entry documentation, notices, investigative and other reports,
memoranda of information received, petitions, recommendations,
referrals and dispositions of fines, penalties and forfeiture cases and
applications for awards of compensation.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended; 19 U.S.C. 66, 1618, 1624; 19 CFR parts 171 and 172.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
The records are kept in file cabinets in the office and central
file room of the International Trade Compliance Division at U.S.
Customs Service Headquarters and in the storage facilities for the
Fines, Penalties and Forfeitures Office in each Customs Service
Districts.
The records are filed chronologically with a case number given to
each file.
The records are maintained in the U.S. Customs Service
Headquarters building which is guarded by security police. During non-
working hours, the central file room is locked and the building is
guarded by security police. Records are maintained in each Customs
Service District buildings.
The records are generally retained for five years after closing of
the case. The records are then forwarded to the Federal Records Center.
Chief, Penalties Branch, International Trade Compliance Division,
U.S. Customs Service Headquarters, 1301 Constitution Avenue, NW.,
Washington, DC 20229, and each Fines, Penalties and Forfeitures Officer
for the United States Customs Service Districts.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
[[Page 56729]]
Information and representations supplied by importers, brokers and
other agents pursuant to the entry and processing of merchandise or in
the clearing of individuals or baggage through Customs. Records also
includes information gathered pursuant to Customs investigations of
suspected or actual violations of Customs and related laws and
regulations and recommendations and information supplied by other
agencies.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .105
Former Employees--Treasury/Customs.
Laboratory Division, Room 1508,630 Sansome Street, San Francisco,
CA 94111.
All past employees of the Customs Laboratory.
Contains copies of personnel action notices.
5 U.S.C. 301; Treasury Department No. 165, Revised, as amended.
These records and information in the records may by used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Records are maintained in file folders and stored in a metal file
cabinet.
The record is filed alphabetically by name.
The file is stored in a metal file cabinet in a private inner
office of a government building protected by 24-hour guard service with
limited access. The file is only used on a ``need-to-know'' basis and
only by the laboratory employees.
Retained in accordance with the Treasury Records Control Manual.
Director, Laboratory Division, U.S. Customs Service, 630 Sansome
Street, Room 1508, San Francisco, CA 94111.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information contained in personnel action files.
None.
Treasury/Customs .109
Handicapped Employee File--Treasury/Customs.
Human Resources Division, Regional Commissioner of Customs, 55
East Monroe Street, Suite 1501, Chicago, IL 60603.
All employees identified as handicapped.
Indicates employee's home and organizational location and various
physical and mental handicaps, infirmities and conditions. Also shows
veteran's preference.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
List.
Lists employees alphabetically by district.
None at present and none required.
Employee's name removed from list at time of termination.
Director, Human Resources Division. (See Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Data furnished by employee and employee's physician.
None.
Treasury/Customs .122
Information Received File--Treasury/Customs.
District Division, Room 200, United States Customhouse, La Marina,
Old San Juan, PR 00901; Office of the Special Agent In Charge, 423
Canal St, New Orleans, LA 70130; Office of the District Director, 880
Front Street, San Diego, CA 92318; Offices of the Port Directors, San
Ysidro, CA., Tecate, CA., Calexico, CA., Andrade, CA; San Diego Barge
Office, Offices of the Special Agent In Charge, San Diego, CA., San
Ysidro, CA., Calexico, CA., Tecate, CA; Los Angeles Region. Office of
the District Director, 423 Canal St., New Orleans, LA 70130; Special
Agent In Charge, Room 213, International Trade Center, 250 N. Water
Street, Mobile, AL 36602; Intelligence Support Staff (Pacific Region),
Room 7514, 300 N. Los Angeles Street, Los Angeles, CA 90053; Special
Agent In Charge, 300 Ferry Street, Terminal Island, San Pedro, CA
90731; Resident Agent in Charge, Office
[[Page 56730]]
of Investigations, PO Box 1385, Nogales, AZ 85621; Special Agent In
Charge, Room 7N-FB-05, 301 W. Congress, Tucson, AZ 85701.
Persons in whom Customs and/or other government agencies are
interested from a law-enforcement and/or security point of view.
Name, alias, date of birth or age, personal data, addresses, home
and business telephone number, occupation, background information,
associations, license number and registration number of vehicle, vessel
and/or aircraft, etc.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Files are kept in a locked metal cabinet.
Records are filed within a metal file.
The files are located within an office that is locked during non-
working hours. The building is guarded by a central alarm system which
is monitored by local law enforcement agencies, and only authorized
persons are permitted in the building.
Files are retained for a period of three (3) years after which
they are destroyed.
Director, Special Agent In Charge, United States Custom Service,
Room 200, La Marina, Old San Juan, PR 00901; Special Agent In Charge,
423 Canal St., New Orleans, LA 70130; Chief, Air Branch, U.S. Customs
Service, Bldg. 240, Homestead Air Force Base, Homestead, FL 33039;
Director, Regional Agent In Charge, 423 Canal St., New Orleans, LA
70130; District Director, Port Directors, and Division Directors within
the San Diego Customs District: Intelligence Support Staff (Pacific
Region), Room 7514, 300 N. Los Angeles Street, Los Angeles, CA 90053;
Special Agent In Charge, 300 Ferry Street, Terminal Island, San Pedro,
CA 90731; Resident Agent in Charge of Enforcement, PO Box 1385,
Nogales, AZ 85621; Special Agent in Charge, Room 7N-FB-05, 301 W.
Congress, Tucson, AZ 85701 (see Customs appendix A).
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
See ``Categories of individuals covered by the system'' above. The
system contains material for which sources may not need to be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .123
Injury Notice--Treasury/Customs.
Regional Commissioner, 423 Canal Street, New Orleans, LA 70130;
District Director, 423 Canal Street, New Orleans, LA 70130; District
Director, 150 N. Royal, Mobile, Alabama 36602; Special Agent-in-Charge,
108 Decatur St., New Orleans, LA 70150; Special Agent-in-Charge, 951
Government St., Mobile, AL 36604.
Individuals who sustain an injury in performance of duty as an
employee of U.S. Customs.
Name, date of birth, home address, organization, place of injury,
date and hour of injury, dependents, occupation, cause of injury,
nature of injury, statement of witness, supervisor's report of injury.
Sections 19 and 24 of the Occupational Safety and Health Act of
1970; 84 Statute 1609, 1614, 29 U.S.C. 668, 673 and the provisions of
Executive Order 11807.
These records and information in the records may be used to: (1)
Disclose to the Department of Labor for that agency's official use; (2)
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (3)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
The information in this system is contained on CA forms. The CA
forms are filed in folders, alphabetically, and placed in a metal file
cabinet.
Each CA form is identified by the name of the injured employee and
filed alphabetically in a folder.
The binder is placed within a metal file container located within
an office that is locked during non-working
[[Page 56731]]
hours. The building is guarded by uniformed security personnel and only
authorized persons are permitted in the building.
Notice of injury reports are maintained in the employee's OPF and
disposed of in accordance with the Treasury Records Control Manual.
Copies maintained by the systems manager are maintained at location for
two years and then destroyed.
Regional Commissioner, 423 Canal Street, New Orleans, LA 70130;
District Director, 423 Canal St., New Orleans, LA 70130; District
Director, 150 N. Royal St., Mobile, Alabama 36602; Special Agent-in-
Charge, 108 Decatur St., New Orleans, LA 70130; Special Agent-in-
Charge, 951 Government St., Mobile, Alabama 36604.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this system originates with and consists solely
of information supplied by the injured employee, his supervisor,
appropriate witness and attending physician on CA forms.
None.
Treasury/Customs .125
Intelligence Log--Treasury/Customs.
U.S. Customs Air Branch, Bldg. 240 PM-TUM, Homestead Air Force
Base, Homestead, FL 33030.
Persons who are believed to be involved in activities which
constitute, or may develop into, possible violation of Customs and
related laws.
Internal Customs Service memoranda and related materials regarding
the activities of individuals, vessels, or aircraft believed to be
involved in acts which are contrary to Customs and related laws.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
The intelligence log is maintained within a security area.
A manual, master card index, is maintained for the entire system.
This index includes name and/or numerical identifier.
The information files and master card index are located within an
office which is locked during non-working hours. The building is
guarded by U.S. Air Force Military Police and only authorized persons
are permitted in the building.
These files are retained until such time that it has been
determined that there is no longer a need for their existence, at which
time the oldest files are destroyed under Customs supervision.
Chief, Air Branch, U.S. Customs, PM-TUM Bld 240, Homestead Air
Force Base, Homestead, FL 33039.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
See ``Categories of individuals covered by the system'' above. The
system contains material for which sources may not need to be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .127
Internal Security Records System-Treasury/Customs.
Office of Internal Affairs, U.S. Customs Service Headquarters,
1301 Constitution Avenue, NW., Washington, DC 20229; Investigation
Files, and information relating to investigations conducted by Internal
Affairs.
Present and past employees, applicants for positions that require
an investigation, and others that are principals or others in an
investigation, or integrity issue.
Background investigation files and integrity investigation files.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or
[[Page 56732]]
regulation; (2) disclose information to a Federal, State, or local
agency, maintaining civil, criminal or other relevant enforcement
information or other pertinent information, which has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an individual, or issuance of a
security clearance, license, contract, grant, or other benefit; (3)
disclose information to a court, magistrate, or administrative tribunal
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceedings; (4) provide information to a
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (5) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (6) provide information to third parties during the course
of an investigation to the extent necessary to obtain information
pertinent to the investigation.
Investigative records are maintained in computers as well as in
file folders and stored in metal security cabinets secured by
government approved three-position combination locks.
These records are indexed by name and/or numerical identifier in a
computer.
In addition to being stored in secure metal containers with
government approved, combination locks, the metal containers are
located in locked rooms, the keys of which are controlled and issued to
the custodians of the files. The security specialists and
administrative personnel who maintain the files are selected for their
experience and afforded access only after having been cleared by a
full-field background investigation and granted appropriate security
clearances for critical sensitive positions. Those departmental
officials who may occasionally be granted access consistent with their
positions to employ and concur in the granting of security clearances
have also been investigated prior to filling critical-sensitive
positions.
The file records are maintained as long as the subject of the
investigation is employed by the U.S. Customs Service and for one (1)
year after the subject terminates employment. The files are then
transferred to the Federal Records Center. Once files are transferred,
they are retained for the following periods of time by the Federal
Records Center and then destroyed: Background investigations-5 years,
Conduct and special inquiry investigations-5 years.
Director, Office of Internal Affairs (Program Management Staff),
U.S. Customs Service Headquarters, 1301 Constitution Avenue, NW.,
Washington, DC 20229.
This system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).)
This system of records may not be accessed under the Privacy Act
for the purpose of inspection.
Since this system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual and those records, if any, cannot be inspected, the system
may not be accessed under the Privacy Act for the purpose of contesting
the content of the record.
Employers; educational institutions; police; government agencies;
credit bureaus; references; neighborhood checks; confidential sources;
medical sources; personal interviews; military, financial, citizenship,
birth and tax records; and the applicants or employee's personal
history and application forms.
This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1),
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I),
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a
(j)(2), (k)(2) and (k)(5).
Treasury/Customs .129
Investigations Record System-Treasury/Customs.
All Office of Investigations offices located within each Customs
Service Region in the United States and within each Office of
Enforcement office located in a foreign country. (See Customs appendix
A.)
Records are maintained on individuals who may bear some necessary
relevance to investigations conducted within the scope of authority of
the Office of Investigations, United States Customs Service. The
categories include but are not limited to: (1) Known violators of U.S.
Customs laws; (2) Convicted violators of U.S. Customs and/or drug laws
in the U.S. and foreign countries; (3) Fugitives with outstanding
warrants, Federal or State; (4) Suspect violators of U.S. Customs or
other related laws; (5) Victims of violations of the U.S. Customs or
related laws.
The subject records may contain any identifying or other relevant
information on subject individuals which might relate to the following
categories of investigations: Smuggling, Diamonds & Jewelry; Smuggling,
Liquor; Smuggling, Narcotics; Smuggling, All Other; Prohibited
Importations; Navigation, Airplane and Vehicle Violations; Neutrality
Violations; Illegal Exports. Baggage Declaration Violations;
Customhouse Brokers and Customs Attorneys; Applications for Licenses;
Theft, Loss, Damage and Shortage; Irregular Deliveries; All Other
Criminal Cases; Currency Violations. Organized Crime; Personnel
Derelictions; Other Departments, Bureaus and Agencies; Federal Tort
Claims; Personnel Background Investigations. Undervaluation and False
Invoicing; Petitions for Relief; Drawback; Marking of Merchandise;
Customs Bonds; Customs Procedures; Collections of Duties and Penalties;
Trademarks and Copyrights; Foreign Repairs to Vessels and Aircraft.
Classification; Market Value; Dumping; Countervailing Duties.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended; 19 U.S.C. 2072; Title 19, United States Code; Title 18, United
States Code.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or
[[Page 56733]]
prosecuting the violations of, or for enforcing or implementing, a
statute, rule, regulation, order, or license, where the disclosing
agency becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation; (2) disclose
information to a Federal, State, or local agency, maintaining civil,
criminal or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
individual, or issuance of a security clearance, license, contract,
grant, or other benefit; (3) disclose information to a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a subpoena, or in connection with criminal law proceedings;
(4) provide information to the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (5) provide information to third
parties during the course of an investigation to the extent necessary
to obtain information pertinent to the investigation.
Records are maintained in both hard copy files and on microfiche
which are placed in locked metal containers.
The record system is indexed on 3 x 5 file cards by the
individual's name and/or identification number and by the investigative
case numbers to which the information relates. The hard copy and
microfiche records are retrieved by means of the investigative case
numbers.
All records are held in steel cabinets and are maintained
according to the requirements of the United States Customs Records
Manual and the United States Customs Security Manual. Access is limited
by visual controls and/or a lock system. During normal working hours,
files are either attended by responsible Office of Investigations
employees or the file area is restricted. The office in which the
records are located is locked during non-working hours and the building
is patrolled by uniformed security guards.
The index cards, the hard copies and microfiche records are
retained in accordance with standard Customs Service record retention
and disposal procedures.
Assistant Commissioner, Office of Investigations, U.S. Customs
Service Headquarters, 1301 Constitution Avenue, NW., Washington, DC
20229.
This system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).)
This system of records may not be accessed under the Privacy Act
for the purpose of inspection.
Since this system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual and those records, if any, cannot be inspected, the system
may not be accessed under the Privacy Act for the purpose of contesting
the content of the record.
This system contains investigatory material compiled for law
enforcement purposes whose sources need not be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1),
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I),
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a
(j)(2) and (k)(2).
Treasury/Customs .133
Justice Department Case File--Treasury/Customs.
Office of the Chief Counsel, U.S. Customs Service Headquarters,
1301 Constitution Ave., NW., Washington, DC 20229. Office of the
Regional Counsel, Northeast Region, 10 Causeway Street, Boston, MA
02222.
Persons who are parties in litigation with the United States
Government or subunits or employees or officers thereof, in matters
which affect or involve the United States Customs Service.
Litigation report requests and responses thereto, reports of
investigations, internal Customs Service memoranda summarizing or
relating to the matter in controversy and other background information
relating to the subject matter or origin of the litigation.
28 U.S.C. 507; 19 U.S.C. 1603; 5 U.S.C. 301; E.O. 6166; Treasury
Department Order No. 165, Revised, as amended.
These records and information in the records may be used to: (1)
Disclose to the Department of Justice or directly to United States
Attorneys upon request to assist in representing the interests of the
Government, the agency or officer or employee involved in the
litigation, or to other agencies involved in the same or similar
litigation; (2) disclose pertinent information to appropriate Federal,
State, local, or foreign agencies responsible for investigating or
prosecuting the violations of, or for enforcing or implementing, a
statute, rule, regulation, order, or license, where the disclosing
agency becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation; (3) disclose
information to a Federal, State, or local agency, maintaining civil,
criminal or other relevant enforcement information or other pertinent
information, which has requested information relevant to or necessary
to the requesting agency's or the bureau's hiring or retention of an
individual, or issuance of a security clearance, license, contract,
grant, or other benefit; (4) disclose information to a court,
magistrate, or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations, in
response to a subpoena, or in connection with criminal law proceedings;
(5) provide information to the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (6) provide information to third
parties during the course of an investigation to the extent necessary
to obtain information pertinent to the investigation.
[[Page 56734]]
Each case file is inserted in file folder which is filed in an
unlocked drawer within a metal container.
Each case file is identified in the file folder within the metal
container.
The metal container described above is maintained within the area
assigned to the Office of the Counsel. During non-working hours the
room in which the metal container is located is locked.
The files are retained until there is no longer any space
available for them within the metal container, at which time the oldest
files are transferred to the Federal Records Center.System manager(s)
and address: Chief Counsel, U.S. Customs Service Headquarters, 1301
Constitution Avenue, NW., Washington, DC, 20229; Regional Counsel,
Northeast Region, 10 Causeway Street, Boston, MA 02222.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files originates with the
request from an appropriate customs official, the Department of Justice
or directly from a United States Attorney or other Government agency or
officer which results in a communication regarding the particular case.
Information in this file is also derived from reports of investigation
regarding the enforcement of civil or criminal statutes or regulations,
administrative proceedings or any matter affecting or involving the
United States Customs Service or its officers or employees.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .136
All Liquidated Damage, Penalty, and Seizure Cases; Prior
Violators-Treasury/Customs.
Office of the District Director, Fines and Penalties Office, U.S.
Customs Service, 2 India Street, Boston, MA 02109, and Office of the
District Director, Fines and Penalties Office, U.S. Customs Service, PO
Box 1490, St. Albans, VT 05478.
Prior violators of Customs Laws: e.g. Customhouse brokers,
individual TIB violators, liquidated damage cases, penalty cases, and
seizure cases.
Name and case number.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings.
Stored on 3 x 5 index cards and in file folders.
Alphabetically; by name.
In file cabinet in locked room when not in use.
Boston District files are kept for two years and then destroyed on
site. St. Albans District files are kept for five (5) years and then
destroyed.
Fines and Penalties Officer, U.S. Customhouse, Boston, MA 02109.
Fines and Penalties Officer, Post Office and Customhouse Building, St.
Albans, VT 05478.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information is received from the individual at the time the
violation occurs and from penalty notices which are issued in the
Penalties section. Also, the Office of Investigations provides any
information developed during its investigation.
None.
Treasury/Customs .137
List of Vessel Agents Employees-Treasury/U.S. Customs.
Offices of District Directors, North Central Region, Chicago, IL
(see Customs appendix A).
Persons employed by Vessel agents.
Names, addresses, Social Security numbers, and dates and places of
birth of persons employed.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to:
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
Open file.
[[Page 56735]]
Alphabetical listing of employees by vessel agent name.
The file described is maintained in the Offices of the District
Directors in North Central Region, Chicago, IL. During non-working
hours the room/building in which the file is located is locked. Access
limited to authorized Customs personnel.
Employee name retained for period of employment with vessel agent
agency.
District Director, as appropriate, in North Central Region,
Chicago, IL (see Location above).
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Submission of data by importing carrier or his agent.
None.
Treasury/Customs .138
Litigation Issue Files--Treasury/Customs.
Office of Assistant Chief Counsel, Customs Court Litigation,
Second Floor, 26 Federal Plaza, New York, NY 10007.
Parties in litigation before the United States Customs Court (or
subunits or employees or officers thereof), and other individuals with
knowledge of the issues in controversy, e.g., trade witnesses, foreign
or domestic manufacturers, etc.
Litigation report requests and responses thereto, reports of
investigations, internal Customs Service memoranda summarizing or
relating to the matter in controversy and other background information
relating to the subject matter or origin of the litigation.
19 U.S.C. 1514-1516; 5 U.S.C. 301; Treasury Department Order No.
165, Revised, as amended.
These records and information in the records may be used to: (1)
Disclose to the Department of Justice upon request to assist that
Department in representing the interests of the Government, or agency
involved in the litigation; (2) disclose pertinent information to
appropriate Federal, State, local, or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (3)
disclose information to a Federal, State, or local agency, maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's or the bureau's hiring or
retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit; (4) disclose information to
a court, magistrate, or administrative tribunal in the course of
presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (5) provide information to the news media in
accordance with guidelines contained in 28 CFR 50.2 which relates to an
agency's functions relating to civil and criminal proceedings; (6)
provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
Each issue file is inserted in a numerical file folder (according
to issue) which is filed in an unlocked drawer within a metal
container.
Each issue filed is cross-indexed in the following card files: (a)
By name of party-plaintiff; (b) by issue; and, (c) by titles of decided
cases.
The metal container described above is maintained within the area
assigned to the Office of the Assistant Chief Counsel within the
Federal Building. At all times the room in which the metal container is
located is locked, and access to the building is controlled at all
times by uniformed guards.
These files are retained until there is no longer any space
available for them within the metal container, at which time the oldest
files are transferred to the Federal Records Center.
Assistant Chief Counsel, Customs Court Litigation, Second Floor,
26 Federal Plaza, New York, NY 10007.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files originates with the
receipt of protest reports (based on information supplied by the
subject individuals or by their authorized agents or attorneys) from
the various Districts and/or litigation report requests from the
Department of Justice which results in a written report to that
Department regarding the facts of the particular case.
This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4), (G), (H), and (I), and (f) of the
Privacy Act pursuant to 5 U.S.C. 552a(k)(2).
Treasury/Customs .144
Mail Protest File-Treasury/Customs.
Foreign Mail Branch, 1751 NW 79th Avenue, Miami, FL 33166;
District Director of Customs, 3180 Bladensburg Rd., NE., Washington, DC
20018; 620 East 10th Avenue, Anchorage, AK 99501; 215 1st Avenue North,
Great Falls, MT 59401; 335 Merchant, Honolulu, HI 96813; 909 First
Avenue, Seattle, WA 98714; U. S. Customs Mail Facility, Room 416, 1675-
7th Street, Oakland, California 94645.
Individuals who have filed formal protest of the amount of duty
assessed against mail parcels.
Letters, invoices, and other pertinent documents pertaining to
protests.
[[Page 56736]]
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
Records are kept in file folders within a metal file cabinet.
Records are retrievable by name or protest number.
Access is limited to appropriate personnel and the office is
locked during non-working hours.
Records are maintained and disposed of in accordance with the
Treasury Records Control Manual.
District Director of Customs, 1751 NW 79th Avenue, Miami, FL
33166; 3180 Bladensburg Rd., NE., Washington, DC 20018; 620 East 10th
Avenue, Anchorage, AK 99501; 215 1st Avenue North, Great Falls, MT
59401; 335 Merchant, Honolulu, HI 96813; 511 NW. Broadway, Portland, OR
97209; 555 Battery Street, San Francisco, CA 94126; 909 First Avenue,
Seattle, WA 98714.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Source of information is from the sender, the addressee, the
Customs value records, and the manufacturer of the item.
None.
Treasury/Customs .148
Military Personnel and Civilian Employees' Claims Act File--
Treasury/Customs.
Office of the Chief Counsel, U.S. Customs Service Headquarters,
1301 Constitution Avenue, NW., Washington, DC 20229; Office of the
Regional Counsel, Room 125, U.S. Customhouse, 40 S. Gay Street,
Baltimore, MD 21202; Regional Counsel, U.S. Customs Service, 6 World
Trade Center, New York, NY 10048.
Persons filing claims under the Military Personnel and Civilian
Employees' Claims Act of 1964.
Documents relating to the administrative handling of the claim and
documents submitted by the claimant in support of the claim.
31 U.S.C. 240-243; 5 U.S.C. 301; 31 CFR part 4; Treasury
Department Administrative Circular No. 131, August 19, 1965; Treasury
Department Order No. 165, Revised, as amended.
These records and information in the records may be used to
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
Each case file is inserted alphabetically in a file folder which
is filed in an unlocked drawer within a metal container.
Each case file is identified in a manual alphabetical card file by
the name of the person who filed the claim and alphabetically in the
file folder within the metal container by the name of the person who
filed the claim.
The metal container described above is maintained within the
Customs Service Building. During non-working hours the room in which
the metal container is located is locked, and access to the building is
controlled at all times by uniformed guards.
These files are retained until there is no longer any space
available for them within the metal container, at which time the oldest
files are transferred to the Federal Records Center.
Chief Counsel, U.S. Customs Service Headquarters, 1301
Constitution Avenue, NW., Washington, DC 20229; Regional Counsel, U.S.
Customhouse, 40 S. Gay Street, Baltimore, MD 21202; Regional Counsel,
U.S. Customs Service, 6 World Trade Center, New York, NY 10048.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files originates with the
Treasury Department Form No. 3079, Civilian Employee Claim For Loss or
Damage to Personal Property, which is completed and filed with the
Customs Service by the claimant. Additional information contained in
these files may be separately provided by the claimant or by the
claimant's supervisor.
None.
Treasury/Customs .151
Motor Vehicle Accident Reports-Treasury/Customs.
National Finance Center, U.S. Customs Service,6026 Lakeside Blvd.
Indianapolis, IN 46278.
U.S. Customs employees involved in automobile accident while on
official duty.
Name, social security number, home address, telephone number, age,
title, date of accident, place of accident, make, year, license number
of vehicles, description of accident, information on driver of other
vehicle.
5 U.S.C. 301; Treasury Administrative Circular No. 131, dated
August 19, 1965, as amended.
These records and information in the records may be used to: (1)
Disclose
[[Page 56737]]
pertinent information to appropriate Federal, State, local, or foreign
agencies responsible for investigating or prosecuting the violations
of, or for enforcing or implementing, a statute, rule, regulation,
order, or license, where the disclosing agency becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation; (2) disclose information to a Federal, State, or
local agency, maintaining civil, criminal or other relevant enforcement
information or other pertinent information, which has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an individual, or issuance of a
security clearance, license, contract, grant, or other benefit; (3)
disclose information to a court, magistrate, or administrative tribunal
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations or in connection with criminal law proceedings;
(4) provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains; (5) provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings; (6) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Each case file is inserted in an alphabetical file folder which is
filed in an unlocked drawer in a metal file cabinet.
Each case file is in a file folder designated by the name of the
Customs employee involved in the automobile accident.
The metal file cabinet described above is maintained within the
area assigned to the Regional Safety Coordinator within the office of
the Regional Commissioner of Customs. Access to the building during
non-working hours is controlled.
Files are maintained at location for two years and then
transferred to the Federal Records Center where they are retained for
four years.
Each Director, Logistics Management Division in each Regional
Headquarters (see Customs appendix A for addresses).
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in these files originates from the employee
involved in the automobile accidents, police report and report of
investigation conducted by the Office of Internal Affairs.
None.
Treasury/Customs .156
Narcotic Violator File--Treasury/Customs.
Fines, Penalties and Forfeitures Office, District Director of
Customs, Room 603, U.S. Federal Building, 111 West Huron Street,
Buffalo, NY 14202.
Persons who have been found in possession of any controlled
substance within the Buffalo District.
Alphabetized cross reference of violators' names and the
associated case numbers assigned to these individuals.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Open card file (3 x 5) is kept in metal flip file.
Narcotic violator files are cross-referenced by a 3 x 5
alphabetized card which contains both name and case number.
Open card file kept in the Fines, Penalties and Forfeitures Office
which is locked after working hours. During working hours, a staff
person is always in the office. The building is under 24 hour guard.
File system has a purge date of two years after which cross
reference cards are destroyed and case numbered file is no longer
accessible by name of the individual.
District Director, United States Customs Service, Room 603, 111
West Huron Street, Buffalo, NY 14202.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in these files is obtained from Search/Arrest and
Seizure Reports transmitted to the
[[Page 56738]]
Fines, Penalties and Forfeitures Office by ports and stations within
the District.
None.
Treasury/Customs .159
Notification of Personnel Management Division when an employee is
placed under investigation by the Office of Internal Affairs--Treasury/
Customs.
Human Resources Division, 500 Dallas Street, Houston, TX 77002.
Customs employees who are suspected of misconduct.
A written or telephonic notification made by the Office of
Internal Affairs that an investigation has been opened on an individual
employee.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Notifications provided by the Office of Internal Affairs are
maintained in a file folder and stored in a metal security cabinet
equipped with a lock.
The file contains the name of the employee; therefore,
Retrievability is by the individual's name.
A metal container, described above, is maintained within the area
assigned to Personnel Management in the One Allen Center Building.
During non-working hours the room in which the metal container is kept
is locked, and access to the building is controlled at all times by
uniformed guards.
The name file is retained until notification has been received
that the investigation has been canceled or on receipt of a report of
investigation from the Office of Internal Affairs.
Director, Human Resources Division, 500 Dallas Street, Houston, TX
77002.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The only source of notification that an employee has been placed
under investigation is the Regional Director, Internal Affairs.
This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4), (G), (H), and (I), and (f) of the
Privacy Act pursuant to 5 U.S.C. 552a(k)(2).
Treasury/Customs .161
Optional Retirement List-Treasury/Customs.
Office of Human Resources, U.S. Customs Service, 1301 Constitution
Avenue, NW., Washington, DC 20229.
All employees who are eligible for optional law enforcement
retirement.
Name, organization code, and service computation date, social
security number and retirement code.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in these records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114: (3) determine qualification for FERS position.
Maintained in a locked file cabinet.
By name.
Accessible only to the Personnel Officer and to designated
representative. The Areas in which these records are stored is locked
during non-working hours, and the building guarded by uniformed
security police.
Records are retained for two years then destroyed.
Director Enforcement Division, Office of Human Resources, U.S.
Customs Service, 1301 Constitution Avenue, NW., Washington, DC 20044.
Director Enforcement Division, Office of Human Resources, U.S.
Customs Service, 1301 Constitution Avenue, NW., Washington, DC 20044.
Director Enforcement Division, Office of Human Resources, U.S.
Customs Service, 1301 Constitution Avenue, NW., Washington, DC 20044.
Write to System Manager.
[[Page 56739]]
The information is obtained from the TIPS.
None.
Treasury/Customs .162
Organization (Customs) and Automated Position Management System
(COAPMS)--Treasury/Customs.
Chief Financial Officer, U.S. Customs Service, Washington, DC
20229.
All Customs employees by organizational entity.
Position control number and other personnel data such as social
security number, date of birth, name, etc.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Records are stored on mag-tape.
Records are indexed by organizational segment, code, position
control number, and name.
Limited access.
Records are maintained on mag-tapes until employee separation.
Director, Human Resources Division, U.S. Customs Service,
Washington, DC 20229.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
COAPMS is composed of four basic inputs-CF-105 - Position Change
Form- presently prepared by the Headquarters Personnel Branch and
operating offices: Post of Duty Codes-established by the Accounting
Division; Ceilings-established by the Budget Division; and CF-112-a
Request for PPBS Code and Standard Abbreviation of Position. In
addition to these four sources, the IRS payroll tape has many inputs -
1150, 1125, 50, 52, union dues, etc., and Accounting tape K from IRS.
None.
Treasury/Customs .163
Outside Employment Requests--Treasury/Customs.
Located in Headquarters and regional offices and/or appropriate
District, Port, or post of duty office of employee making request.
All employees engaged in outside employment.
Outside employment request.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
CF-3031 kept in manila folder.
By employee name.
Locked file cabinet or limited access offices.
Until disengagement from outside employment or employee
separation.
Appropriate managerial official in each headquarters, region,
district, SAC, port of employee.
Write to System Manager, provide your name and social security
number.
Write to System Manager.
Write to System Manager, specify changes you are requesting and
provide your name and social security number.
Employee submission of Form CF-3031.
None.
Treasury/Customs .165
Overtime Earnings--Treasury/Customs.
Inspection and Control Division, San Francisco District, 555
Battery Street, Room 111, San Francisco, CA 94126; Inspection and
Control Division, Pacific Region, 300 N. Los Angeles Street, Los
Angeles, CA 90012; Los Angeles District, Airport Division, Los Angeles
International Airport, 5758 W. Century Boulevard, Los Angeles, CA
90045; District Director, 300 S. Ferry Street, Terminal Island, San
Pedro, CA 90731; District Director, International and Terrace Streets,
P.O. Box 670, Nogales, AZ 85621; San Diego Barge Office; Offices of the
Port Directors: San Ysidro, CA; Andrade, CA; Calexico, CA; Douglas, AZ;
Las Vegas, NV; Lochiel, AZ; Lukeville, AZ; Naco, AZ; Oxnard, CA;
Phoenix, AZ; San Luis Obispo, CA; San Luis, AZ; Sasabe, AZ; Tecate, CA;
Tucson, AZ. Office of the Regional Commissioner, North Central Region,
Inspection and Control Division, 55 E. Monroe Street, Suite 1501,
Chicago, IL; Pembina, ND; Detroit, MI; Minneapolis, MN; Cleveland, OH;
St. Louis, MO; Duluth, MN; Milwaukee, WI. Chief Inspector, 1790 W. Port
Boulevard, Miami, FL 33132; Port Director of Customs, Port Everglades,
FL; Port Director of Customs, West Palm Beach, FL; Director, Airport
Operations, Miami International Airport; Office of the Supervisory
Warehouse Officer, U.S. Customhouse, Room 103, 2nd and Chestnut
Streets, Philadelphia, PA
[[Page 56740]]
19106; District Director, U.S. Customs Service, 200 St. Paul Place,
Baltimore, MD 21202-2004; District Director, U.S. Customs Service, 111
West Huron Street, Buffalo, NY 14202; District Director, U.S. Customs
Service, 127 North Water Street, Ogdenburg, NY 13669; District
Director, U.S. Customs Service, 312 Fore Street, Box 4688, Portland, ME
04112; District Director, U.S. Customs Service, 49 Pavilion Avenue,
Providence, RI 02905; District Director, U.S. Customs Service, Main and
Stebbins Streets, St. Albans, VT 05478; District Director, U.S. Customs
Service, 10 Causeway Street, Boston, MA 02222; U.S. Customs Service,
Honolulu International Airport, Honolulu, HI 96816.
Inspection and Control employees participating in overtime
assignments.
Name and the total current monetary earnings computed to the
nearest dollar.
5 U.S.C. 301; Treasury Department Order No. 165, revised as
amended.
These records and information in these records may be used to: (1)
Provide information to a Congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
The information is stored on government internal control personal
computer data disks and the information on earnings is updated on a
daily basis.
The individual's name appears alphabetically.
The room where the records are kept is locked at other than
regular working hours. Passwords are required for access to records.
The information on each employee constantly changes and is
maintained as long as the employee is working in the overtime system.
Supervisory Customs Inspector, Station 1, U.S. Customs Service, 555
Battery Street, Room 111, San Francisco, CA 94125; Supervisory Customs
Inspector, Inspection and Control Division, Pacific Region, 300 N. Los
Angeles Street, Room 7508, Los Angeles, CA 90012; Director, (Airport),
Los Angeles International Airport, 5758 W. Century Boulevard, Los
Angeles, CA 90045; District Director, 300 S. Ferry Street, Terminal
Island, San Pedro, CA 90731; District Director, International and
Terrace Streets, PO Box 670, Nogales, AZ 85621; San Diego Barge Office;
Port Directors: San Ysidro, CA; Andrade, CA; Calexico, CA; Douglas, AZ;
Las Vegas, NV; Lochiel, AZ; Lukeville, AZ; Naco, AZ; Oxnard, CA;
Phoenix, AZ; San Luis Obispo, CA; San Luis, AZ; Sasabe, AZ; Tecate, CA;
Tucson, AZ. Director, Inspection and Control Division, North Central
Region, 55 E. Monroe Street, Suite 1501, Chicago, IL 60603; District
Directors: Chicago, IL; Pembina, ND; Detroit, MI; Minneapolis, MN;
Cleveland, OH; St. Louis, MO; Duluth, MN; Milwaukee, WI. District
Director of Customs, 77 S.E. 5th Street, Miami, FL 33131; District
Director of Customs, U.S. Customhouse, 2nd and Chestnut Streets,
Philadelphia, PA 19106; District Director of Customs, U.S. Customs
Service, Honolulu, HI 96819.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information is obtained from actual overtime earnings made by each
employee in the system.
None.
Treasury/Customs .170
Overtime Reports--Treasury/Customs.
U.S. Customs Service, Office of Investigations, South Central
Region. RDI, 1440 Canal Street, New Orleans, LA 70112; SAC, 600 South
Street, Room 444, New Orleans, LA 70130; SAC, PO Box 1704, Mobile, AL
36601; RA, 1719 West End Building, Room 303, Nashville, TN 37203.
All special agents in region certified to receive premium
compensation.
Numbers of hours worked by special agents over and above the
normal 40-hour week.
5 U.S.C. 301; Treasury Department Order No. 165, revised as
amended.
These records and information in these records may be used to: (1)
Provide information to a Congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
These forms are maintained in file folders in a locked cabinet.
Files are kept in alphabetical order.
During non-working hours the rooms in which the above described
containers are located are locked.
These files are destroyed three years after special agent leaves
agency or office.
Resident Agent, U.S. Customs Service, 6125 Interstate, Bay 11,
Shreveport, LA 71109; Resident Agent in Charge, c/o Drug Enforcement
Agency, Little Rock, AR 72211; Resident Agent, Hoover Building, Ste.
216B, 8312 Florida Boulevard, Baton Rouge, LA 70806; Resident Agent, 1
Government Plaza, Rm. 423, 2909 13th Street, Gulfport, MS 39501;
Resident Agent in Charge, U.S. Customs Service, U.S. Federal Building,
Ste. 230, Jackson, MS 39269; Resident Agent in Charge, Station 1, Box
10182, Houma, LA 70363-5990; Resident Agent in Charge, 101 E. Cypress
Street, Ste. 106, Lafayette, LA 70502; Resident Agent, 811 Bayou Pines
Blvd., Lake Charles, LA 70601; Resident Agent, 811 Bayou Pines Blvd.,
Lake Charles, LA 70601; New Orleans Aviation Branch, PO Box 980, Belle
Chasse, LA 70037.
See Customs appendix A.
Customs appendix A.
[[Page 56741]]
See Access, Customs appendix A.
The information contained in these files originates with, and
consists solely of information supplied by employees.
None.
Treasury/Customs .171
Pacific Basin Reporting Network--Treasury/Customs.
Office of the Special Agent in Charge, U.S. Customs Service, 300
Ala Moana Boulevard, Room 6127, Honolulu, Hawaii 50104
Records are maintained on masters, operators, pilots, crew members
and passengers of vessels and aircraft traveling in or through the
Pacific Basin. The Pacific Basin area includes the countries of
northeast Asia, southeast asia, the Pacific islands (both independent
and non-independent), Australia, New Zealand, United States, Canada and
Mexico.
This system of records included information pertaining to
individuals, aircraft and vessels reporting; vessel/aircraft name and
registration numbers; description of vessels and aircraft; departure
and arrival information; and destination locations. Information about
individuals includes name, date of birth, place of birth, physical
description, nationality, passport number, address and occupation.
19 U.S.C. 1433, 1459, and 162; 49 U.S.C. App. 1590.
The purpose of the Pacific Basin Reporting Network is to implement
a law enforcement data base containing records with identifying and
other relevant information on vessels, aircraft and individuals
traveling in or through the Pacific basin area, and where appropriate
to disclose this information to other domestic and foreign agencies
which have an interest in this information.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal agencies and to
state, local/territorial or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation or order, or license, where
the disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (2)
disclose information to a court, magistrate, or administrative tribunal
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, or in response to a subpoena, where relevant
or potentially relevant to the proceedings, or in connections with
criminal law proceedings; (3) provide information to the news media in
accordance with guidelines contained in 28 CFR 50.2 which relate to an
agency's functions relating to civil and criminal proceedings; and (4)
provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
Records are maintained on tape, magnetic disc and hard copy.
By name (individual, master or pilot); unique identifiers (date of
birth, passport number, aircraft/vessel registration number); date,
place of destination; port of registry; or vessel description.
All officials accessing to the system of records have had a full
field background check as required and access data on a need-to-know
basis only. Procedural and physical safeguards are utilized such as
accountability, receipt records and specialized communications
security. The data system has an internal mechanism designed to
restrict access to authorized officials. Hard-copy records are held in
steel cabinets and are maintained according to the requirements of the
U.S. Customs Reports Manual and Customs Security Manual. Access is
limited by visual controls and/or lock system. During normal working
hours, files are attended by responsible officials; they are locked
during non-working hours and the building is patrolled by uniformed
security guards.
The records are periodically updated to reflect changes and
maintained as long as needed, then shredded and destroyed.
Office of Special Agent in Charge, U.S. Customs Service, 300 Ala
Moana Boulevard, Room 6127, Honolulu, Hawaii 50104.
Pursuant to 5 U.S.C. 552a(j)(2), and (k)(2), this system of
records may not be accessed for purposes of determining if the system
contains a record pertaining to a particular individual.
See ``Notification procedure'' above.
See ``Notification procedure'' above.
See ``Categories of individuals covered by the system'' above. The
system contains material for which sources need not be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1),
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I),
(e)(5) and (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C.
552a (j)(2) and (k)(2).
Treasury/Customs .172
Parking Permits File--Treasury/Customs.
Chief Financial Officer, U.S. Customs Service Headquarters, 1301
Constitution Ave., NW., Washington, DC 20229.
Organizational units and persons holding parking permits.
Name of persons issued parking permits, and number of parking
spaces assigned.
5 U.S.C. 301; Treasury Department Order No. 165, revised as
amended.
These records and information in these records may be used to: (1)
Provide information to a Congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide
[[Page 56742]]
information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Paper files.
By name.
Office locked at night.
Retained until changed.
Chief Financial Officer, U.S. Customs Service Headquarters, 1301
Constitution Avenue, NW., Washington, DC 20229.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information is compiled when parking permit is assigned.
None.
Treasury/Customs .186
Personnel Search--Treasury/Customs.
Office of Enforcement, 600 South Street, New Orleans, LA 70130;
Special Agent in Charge, 951 Government Street, Suite 700, Mobile, AL
36604. U.S. Customs Service, Honolulu International Airport, Honolulu,
HI 96810; Ports of Entry, Nogales, AZ (District).
Individuals indicating unlawful or suspicious activity that might
result in a Customs violation.
Name, address, phone number, place of business, physical
description, associates, vessel, automobile, or aircraft identified
with make, year, license number and registration of vehicles, area of
activity, method of operation and other relevant and necessary
information on individuals suspected of activity contrary to law.
5 U.S.C. 301; Treasury Department Order No. 165, revised as
amended.
These records and information in these records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State or local agency maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Records maintained in standard Customs file folders in locked
metal cabinets.
Records are indexed by identifying file number and manually
retrieved.
File maintained in locked metal file cabinet, the keys of which
are controlled by the custodian of the files. Those departmental
officials who may occasionally be granted access, consistent with their
positions, have been cleared by a full background investigation and
granted appropriate security clearance for critical sensitive
positions. During non-working hours, the room housing the metal
cabinets is locked.
Negative Search Reports are destroyed after a five year period.
Method of disposal is shredding.
Director, Office of Enforcement, U.S. Customs Service, 600 South
Street, New Orleans, LA 70130; District Directors/Port Directors, as
applicable, in North Central Region, Chicago, IL; Special Agent in
Charge, 951 Government Street, Mobile, AL 36604; District Director of
Customs, U.S. Customs Service, Honolulu, HI 96819; Port Directors at
the various ports of entry in the Nogales, AZ (District).
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this system originates with, and consists
solely of, information supplied by the individual being searched and
the patrol officer doing the search.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .190
Personnel Case File--Treasury/Customs.
Office of the Chief Counsel, U.S. Customs Service Headquarters,
1301 Constitution Avenue, NW., Washington, DC 20229; Office of the
Regional Counsel, U.S. Customs Service, North Central Regional, 55 E.
Monroe Street, Room 1417, Chicago, IL 60603; Regional Counsel of
Customs, 6 World Trade Center, New York, NY, 10048; Office of Regional
Counsel, 211 Main Street, San Francisco, CA 94105.
Current or former Customs Service employees against whom
disciplinary action has been proposed or taken, who have filed
grievances, and who have filed complaints under the Equal Opportunity
(EO) Program, in most cases where administrative proceedings have been
instituted.
[[Page 56743]]
Reports of investigation into alleged employee misconduct,
internal Customs Service memoranda recommending disciplinary action,
documents relating to the institution or conduct of disciplinary
proceedings, documents relating to the filing and administrative
disposition of formal and informal grievances and documents relating to
the filing and administrative disposition of EO complaints.
Title 5, United States Code; 5 U.S.C. 301; Title 5 Code of Federal
Regulations; Treasury Departmental Order No. 165, revised, as amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to the Office of Personnel Management
(OPM) in connection with administrative hearings and to the Department
of Justice in connection with court proceedings resulting from appeals
from decisions rendered at the administrative level; (2) disclose
pertinent information to appropriate Federal, State, local, or foreign
agencies responsible for investigating or prosecuting the violations
of, or for enforcing or implementing, a statute, rule, regulation,
order, or license, where the disclosing agency becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation; (3) disclose information to a Federal, State, or
local agency, maintaining civil, criminal or other relevant enforcement
information or other pertinent information, which has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an individual, or issuance of a
security clearance, license, contract, grant, or other benefit; (4)
disclose information to a court, magistrate, or administrative tribunal
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceedings; (5) provide information to the news
media in accordance with guidelines contained in 28 CFR 50.2 which
relate to an agency's functions relating to civil and criminal
proceedings; (6) provide information to third parties during the course
of an investigation to the extent necessary to obtain information
pertinent to the investigation.
Each case file is inserted alphabetically in an unlocked drawer
within a metal container.
Each case file id identified in a manual alphabetical card file by
name of the person, and each case file is similarly identified in
alphabetical order within the metal container.
The metal container described above is maintained within the
Customs Service building. During non-working hours, the room in which
the metal container is located is locked. Access to the building is
controlled at all times by uniformed guards.
These files are retained until there is no longer any space
available for them within the metal container, at which time the oldest
files are transferred to the Federal Records Center.
Chief Counsel, U.S. Customs Service Headquarters, 1301
Constitution Avenue, NW., Washington, DC 20229; Regional Counsel of
Customs, U.S. Customs Service, North Central Regional, 55 E. Monroe
Street, Room 1417, Chicago, IL 60603; Regional Counsel of Customs, New
York, NY, 10048; Regional Counsel of Customs, 211 Main Street, San
Francisco, CA 94105.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files results from investigation
into alleged misconduct on the part of Customs Service employees,
recommendations from appropriate Customs Service field personnel that
disciplinary proceedings be instituted against Customs Service
employees, the filing of EO complaints by Customs Service employees,
the statements of Customs Service employees including the employees who
are directly affected by the administrative proceedings, and statements
or other information provided by private non-governmental individuals.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .193
Operating Personnel Folder Files--Treasury/Customs.
Files are located in Headquarters, Regional, District, Port and
other post of duty offices throughout the Customs Service depending
upon post of duty of employee. (See Customs appendix A.)
Customs employees, present.
In addition to the appropriate Personnel offices, records are also
maintained by district, port, or other post of duty management on
personnel matters such as, but not limited to name, Social Security
number, awards, letters of appreciation, promotions, step increases,
memoranda, forms and materials related to hiring, address, pay,
transfer and separation, service time, salary, phone, education,
society memberships, publications, skills, chronological work history,
position descriptions, reports of discussions held with employee
regarding performance, copies of letters written to employee concerning
performance, overtime hours, seniority status, leave, overtime
earnings, productivity, locator card information, and related
employment records.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used: (1) To
disclose to the public for employment and salary verification upon
request. (2) To disclose pertinent information to appropriate Federal,
State, local, or foreign agencies responsible for investigating or
prosecuting the violations of, or for enforcing or implementing, a
statute, rule, regulation, order, or license, where the disclosing
agency becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation. (3) To disclose
information to a Federal, State, or local agency,
[[Page 56744]]
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit. (4) To disclose
information to a court, magistrate, or administrative tribunal in the
course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceedings. (5) To provide information to unions
recognized as exclusive bargaining representatives under the Civil
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. (6) To provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Records are maintained in file folders, and/or on index cards,
and/or ledgers.
Records are indexed by name, or Social Security number.
Records are located in lockable metal file cabinets or in secured
rooms with limited access.
When the employee leaves the Customs Service through transfer or
other separation, the file will immediately be forwarded to the office
maintaining the Official Personnel Folder. There it will be screened to
insure that it contains no documents that should be permanently filed
in the Official Personnel Folder other than exact duplicates of papers
already so filed. The file and its contents will then be destroyed.
Director, Human Resources Division in each Region or Headquarters,
or managerial official in appropriate posts of duty of employee. (See
Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information in this system of records comes from employee, from
personnel actions as noted in official personnel folders, and from
supervisor.
None.
Treasury/Customs .196
Preclearance Costs--Treasury/Customs.
Regional Commissioner, U.S. Customs Service, 10 Causeway Street,
Boston, MA 02222.
All Customs Inspectors and Foreign Service employees of North
Central Region, who are stationed at Toronto and Montreal, Canada.
Salaries, living allowances and benefits paid to employees who are
stationed at Toronto and Montreal, Canada.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114; (6) provide information to third parties during the
course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Data is stored in a file folder within two metal file cabinets in
the work area of the Budget Section.
The file is identified as the ``Pre-clearance Record'' which
contains the names of all employees listed in alphabetical order with
corresponding costs associated with each employee.
The file is located within an office that is locked during non-
working hours. The building is guarded by uniformed security police and
only authorized persons are permitted entry to the building.
The files are kept for three years and then destroyed.
Regional Commissioners, U.S. Customs Service, 10 Causeway Street,
Boston, MA 02222.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in the system is obtained from the Bi-
weekly Comprehensive Payroll Listing, Treasury Form 2979, supplied by
the Payroll Data Center.
None.
Treasury/Customs .197
Private Aircraft/Vessel Inspection Reporting System--Treasury/
Customs.
[[Page 56745]]
Office of Investigations, U.S. Customs Service, 1301 Constitution
Avenue, NW., Washington, DC 20229.
Names of pilots and vessel masters arriving in the United States.
Names and personal identifiers of pilots, vessel masters, and
owners of vessels with appropriate registration and/or documentation
numbers and characteristics, and arrival dates at port of entry.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order,or license, where the disclosing agency becomes aware
of an indication of a violation or potential violation of civil or
criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Magnetic disc and tape storage; microfiche.
By individual name, private aircraft/vessel registration number;
vessel name.
All inquiries are made by officers with full field background
investigation on a ``need-to-know'' basis only. Procedural and physical
safeguards are utilized such as accountability and receipt records,
guards patrolling the area, restricted access and alarm protection
systems, special communications security, etc.
The records are periodically dated to reflect changes and
maintained as long as needed, then destroyed. (Minimum of five years
for aircraft arrival reports.)
Assistant Commissioner, Office of Investigation, U.S. Customs
Service, 1301 Constitution Avenue, NW., Washington, DC 20229.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Proposed Customs Form 178 (Private Aircraft Inspection Report)
which will be prepared by Customs officers, unnumbered forms prepared
by vessel masters or owners who report their arrival to a United States
port of entry, and other Federal agencies.
This system is exempt from 5 U.S.C. 552a (c)(3). (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .201
Property File-Non-Expendable--Treasury/Customs.
Offices of District Directors, North Central Region, Chicago, IL
(see Customs appendix A.); Office of Logistics Management, U.S. Customs
Headquarters, 1301 Constitution Avenue, NW., Washington, DC 20229;
Office of the District Director, San Diego, CA; Offices of the Port
Directors: San Ysidro, CA; Tecate, CA; Calexico, CA; Andrade, CA; San
Diego Barge Office, and the Offices of the Customs Patrol Division, San
Diego, CA; San Ysidro, CA; Calexico, CA; Tecate, CA; District Directors
Office, Entry Control Section (see Customs appendix A.); United States
Customs Service, Room 228, Federal Building, 335 Merchant Street,
Honolulu, HI 96813; Logistics Management Division, Southeast Region;
U.S. Customs Service, 99 S.E. 5th Street, Miami, FL 33131; Federal
Building, Room 198, 511 NW. Broadway, Portland, OR 97209; Office of
District Director, Administrative Officer, United States Customs
Service, 555 Battery Street, Room 319, San Francisco, CA 94126.
Employees issued non-expendable property.
Receipts for badges, cap insignias, bonded warehouse keys,
identification cards, Government driver's licenses, firearms and other
non-expendable property.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Locked file cabinet.
Folders identified by individual's name.
During non-working hours the room/building in which the file is
located is locked. Access limited to authorized Customs personnel.
Until employee separates /transfers. Transfer to National
Personnel Records Center (NPRC), (CPR), St. Louis, MO, thirty days
after employee is separated.
District Directors in North Central Region, Chicago, IL; Director,
Office of Logistics Management, U.S. Customs Service, Headquarters,
1301 Constitution Avenue, NW., Washington, DC, 20229; District
Director, Port
[[Page 56746]]
Directors, and Division Directors within the San Diego Customs District
(see Customs appendix A.); Chief, Headquarters Support Branch,
Logistics Management Division, U.S. Customs Service Headquarters, 1301
Constitution Avenue, NW., Washington, DC 20229; Local Property Officer,
Room 228, Federal Building, Entry Control Section, 335 Merchant Street,
Honolulu, HI 96813; Director, Logistics Management Division, United
States Customs Service, Southeast Region, 99 SE 5th Street, Miami,
Florida 33131; District Director, Federal Building, Room 198, 511 NW.
Broadway, Portland, OR 97209; Administrative Officer, U.S. Customs
Service, 555 Battery Street, Room 319, San Francisco, CA 94126.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this system consists of receipts of employees
receiving non-expendable property.
None.
Treasury/Customs .206
Regulatory Audits of Customhouse Brokers--Treasury/Customs.
Office of Regulatory Audit, United States Customs Service
Headquarters, 1301 Constitution Avenue, NW., Washington, DC 20229, and
at each of the field offices of Regulatory Audit (see Customs appendix
A for addresses).
Persons licensed to do business pursuant to 19 U.S.C. 1641.
Audit reports of customs broker accounts and records;
correspondence regarding such reports; Congressional inquiries
concerning customs brokers and disposition made of such inquiries;
names of officers of customs broker firms, license numbers and dates
issued and district covered.
19 U.S.C. 1641; 19 CFR Part 111. 5 U.S.C. 301; Treasury Department
Order No. 165, Revised, as amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order,or license, where the disclosing agency becomes aware
of an indication of a violation or potential violation of civil or
criminal law or regulation; (2) disclose information to a Federal,
state, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's hiring or retention of an individual, or issuance of a
security clearance, license, contract, grant, or other benefit; (3)
disclose information to a court, magistrate, or administrative tribunal
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceedings; (4) provide information to the news
media in accordance with guidelines contained in 28 CFR 50.2 which
relate to an agency's functions relating to civil and criminal
proceedings; (5) provide information to third parties during the course
of an investigation to the extent necessary to obtain information
pertinent to the investigation.
Each custom broker permanent file is inserted in alphabetical
order by name of the firm in an unlocked drawer within a metal file
cabinet located in one or more regulatory audit offices. Each customs
broker work paper file is similarly stored, but maintained in numerical
order by audit report number.
Each broker permanent file is readily retrievable when the name is
given, while the workpaper file is retrievable after obtaining the
audit report file number from within the permanent file.
The files described above are maintained within the respective
regulatory audit offices. During non-working hours, the offices in
which the files are located are locked.
Customhouse broker files are generally retained in each office at
least three years, after which they are placed in General Service
Administration long-term archival storage.
Director, Office of Regulatory Audit, United States Customs
Service Headquarters, 1301 Constitution Avenue, NW., Washington, DC
20229, and the Regional Directors, Regulatory Audit at each of the
seven regional offices (see Customs appendix A for addresses).
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files originates in connection
with customs broker audits conducted by the regional regulatory audit
staffs. The audits may be supplemented with information furnished by
the Office of the Regional Counsel, Office of Enforcement, and the
Office of Regulations and Rulings. These audits include examinations of
brokers business records, including data maintained in support of
client customs business.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .207
Reimbursable Assignment/Workticket System--Treasury/Customs.
U.S. Customs Service Headquarters, 1301 Constitution Avenue, NW.,
Washington, DC 20229.
Customs Service employees who perform reimbursable services and
parties in interest for whom reimbursable services are performed.
Name, address, Social Security number or importer of record number
assigned by the Customs Service, listings of reimbursable overtime
[[Page 56747]]
assignments of Customs employees, bills and refund checks issued to
parties in interest, travel expenses incurred by Customs employees in
connection with the reimbursable services.
19 U.S.C. 261, 267, and 1451; 19 CFR 24.16 and 24.17; 5 U.S.C.
301; Treasury Department Order No. 165, Revised, as amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains; (2) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114.
The information in this system is contained in a computerized
system utilizing magnetic tape storage techniques.
The information in this system is retrieved by the individual's
Social Security number or by the individual's importer of record
number.
Procedural and physical safeguards are utilized such as
accountability and receipt access, guards patrolling the area,
restricted access and alarm systems.
The records in this system are retained in accordance with the
requirements of the Treasury Records Control Manual.
Assistant Commissioner, Office of Field Operations, U.S. Customs
Service Headquarters, 1301 Constitution Ave, NW., Washington, DC 20229.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this system originates with the receipt of a
request for reimbursable services from the party in interest. In
addition, information in this system is derived from Customs Form 5106
(Notification of Importer's Number/Application for Importer's Number)
which is filed with the Customs Service by the importer, and from
Customs Form 6082 (Work Ticket) which is filed by the Customs Inspector
who performed the reimbursable services.
None.
Treasury/Customs .208
Restoration of Forfeited Annual Leave Cases--Treasury/Customs.
Located in the Executive Management Staff of each region and
Headquarters according to list in Customs appendix A.
Employees of the U.S. Customs Service who have applied for
restoration of forfeited annual leave.
Employee applications for restoration of leave. Management
decisions on employee applications for restoration of leave. Applicable
regulations.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Records are stored in manila folders.
Records are indexed by name.
Records are maintained in locked files.
Records are retained in accordance with the requirements of the
Treasury Records Control Manual.
Director, Executive Management Staff in each region and
Headquarters.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Evidential materials supporting employee applications for
restoration of forfeited annual leave. Evidential materials supporting
management decisions.
None.
Treasury/Customs .209
Resumes of Professional Artists--Treasury/Customs.
Area Director, New York Seaport Area, 6 World Trade Center, New
York, NY 10048.
Professional Artists.
Artist's name and professional art background.
[[Page 56748]]
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
Paper.
Alphabetical listing.
Filing cabinet, office locked at end of day.
Records are disposed of in accordance with the requirements of the
Treasury Records Control Manual.
Area Director New York Seaport Area, 6 World Trade Center, New
York, NY 10048.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Resume information provided by artist.
None.
Treasury/Customs .210
Revocation of I.D. Privileges and ``Cash Basis Only'' for
Reimbursable Services List--Treasury/Customs.
Regional Commissioner, District and Ports, 909 SE First Ave,
Miami, FL 33131.
Corporate and Individual Brokers, Importers, Carriers, and Private
Individuals.
Corporations and individuals in financial difficulty.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to a congressional office in response to an inquiry made at
the request of the individual to whom the record pertains; (5) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Files are maintained in an unlocked drawer within a metal file
cabinet.
Alpha File in Manila Folder by Month.
The metal container described above is maintained within the
Customs Service Building. During non-working hours the room in which
the metal container is located is locked.
These files are retained as prescribed by GAD Regulations or until
there is no longer any space available for them within the metal
container, at which time the oldest files are transferred to the
Federal Records Center.
Regional Commissioner, 909 SE First Ave., Miami, FL 33131.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Generated in house by Accounting Personnel from delinquent bill
listings and open file of outstanding bills. Additionally, feedback
from Districts and Ports on bankrupt firms and from Regulatory Audit
Division on firms in Financial difficulty or under investigation.
None.
Treasury/Customs .211
Sanction List--Treasury/Customs.
Director, U.S. Customs, National Finance Center, PO Box 68907,
Indianapolis, Indiana 46228.
Persons who are indebted to the United States Government for bills
that are unpaid and past due.
Listing is issued weekly showing individual's name and address
plus number and amount of unpaid and past due bills.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
Each sanction list is stored in a file drawer in an unlocked file
cabinet.
[[Page 56749]]
Each sanction list is identified by month and year of issuance.
The file cabinet described above is maintained within the area
assigned in the Customs Office. During non-working hours the room and/
or building in which the file cabinet is located is locked.
Retained in Customs Office for minimum of one year. Disposal in
accordance with Records Control Manual.
Director, U.S. Customs, National Finance Center, PO Box 68907,
Indianapolis, Indiana 46022.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this listing is secured from CF 6084 Bill Form
issued to each individual and correspondence files maintained for
individuals.
None.
Treasury/Customs .212
Search/Arrest/Seizure Report--Treasury/Customs.
Office of Investigations, Offices of the U.S. Customs Service.
(See Customs appendix A.)
Persons who have or may have violated a law of the United States.
Name, alias, date of birth, age, personal data, addresses, home
and business telephone numbers, occupation, background information,
associations, license number and registration number of vehicle, vessel
and/or aircraft, mode of entry of individual or contraband,
fingerprints, pictures, declaration forms, cash receipts, receipt for
seized goods, all other forms pertinent to the case, such as Notice to
Master, etc.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statue, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Each case is placed in a folder which is filed in numerical order
according to the assigned case file number. These files are kept in a
locked metal cabinet.
The above-mentioned case file numbers are cross-indexed by name to
such numbers, and cards are filed alphabetically within a metal file
box.
The metal file cabinet and the metal file box are located within
an office that is locked during non-working hours.
These cases are retained for a period of three years after which
they are destroyed together with related index cards.
Special Agent in Charge. (See Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
See ``Categories of individuals covered by the system'' above. The
system contains material for which sources may not need to be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .214
Seizure File--Treasury/Customs.
Special Agent in Charge, Room 508, U.S. Customs Service, 6 World
Trade Center, New York, NY 10048.
Ship masters, ship crew members, longshoremen, vessels, private
aircraft, private vessels, individuals from whom seizures have been
made, or upon whom Memoranda of Information Received and Reports of
Investigation have been written.
Memoranda of Information Received and reports of Investigation
which are reports from law enforcement agencies of suspects or arrests.
Reports of Seizures by Customs, other information indicating violators
or suspected violators.
5 U.S.C. 301.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where
[[Page 56750]]
the disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (2)
disclose information to a Federal, State, or local agency, maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's or the bureau's hiring or
retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit; (3) disclose information to
a court, magistrate, or administrative tribunal in the course of
presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (4) provide information to the news media in
accordance with guidelines contained in 28 CFR 50.2 which relate to an
agency's functions relating to civil and criminal proceedings; (5)
provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
Manila files within metal file cabinets.
Alphabetical; for aircraft or car by number; by seizure number; by
name of individual.
Room has a 24-hour guard and is locked.
Seizure files are maintained for three years after final
disposition. Memoranda of Information Received are maintained as long
as needed.
Director, Patrol Division, U.S. Customs Service, 6 World Trade
Center, New York, NY 10048.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
See ``Categories of individuals covered by the system'' above. The
system contains material for which sources may not need to be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .215
Seizure Report File--Treasury/Customs.
U.S. Customs Mail Facility, Room 416, 1675-7th Street, Oakland, CA
94615.
Individuals to whom prohibited merchandise is addressed.
Name, address, property description, estimated foreign value,
duty, domestic value, circumstances of seizure, sender, section of law
violated, delivery to San Francisco seizure clerk.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statue, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
The information in this system is contained on Customs Form 6051
Custody Receipt for Retained or Seized Property and Customs Form 151-
Search/Arrest/Seizure Report. These forms are placed within file
folders which are located in a metal file cabinet.
Each Seizure Report and Custody Receipt (stapled together) are
identified by the name of the person to which the seized items are
addressed and the names are filed by seizure number by fiscal year.
The file folders are placed within a metal cabinet which is
located within an office that is locked during non-working hours. The
building is guarded by uniformed security police and only authorized
persons are permitted in the building.
Last three fiscal years records are kept in a file cabinet in the
office.
Chief, Mail Branch. See location above.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this system originates with and consists of
information obtained from mail shipments.
None.
Treasury/Customs .217
Set Off Files--Treasury/Customs.
Financial Management Division, 99 SE 5th Street, Miami, FL 33131.
[[Page 56751]]
Importer of Record, customhouse broker, parties in interest.
Name, address, identification number, copies of refund checks and
copies of set off bills.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statue, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings.
Files are maintained in an unlocked drawer within a metal file
cabinet.
File folders with individual's name annotated with set off.
The metal container described above is maintained within the area
assigned to the Financial Management Division within the Customs
Service Building. During non-working hours the room in which the metal
container is located is locked.
These files are retained as prescribed by GAD Regulations or until
there is no longer any space available for them within the metal
container, at which time the oldest files are transferred to the
Federal Records Center.
Director of Financial Management, 99 SE 5th Street, Miami, FL
33131.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
District Directors, Port Directors, Import Control Officers,
External Auditors and Other Customs Employees.
None.
Treasury/Customs .219
Skills Inventory Records--Treasury/Customs.
Human Resources Division, U.S. Customs Service, Washington, DC
20229.
Records are maintained in this system on Customs personnel in
grades GS-13 and above.
Data elements to provide a complete skills profile of the
employee.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Records are maintained on a Customs Form 121 and Mag-tape.
Records are indexed by name.
Records are maintained in locked file and limited access to
computer system.
Records are maintained until separation of an employee from the
Customs Service.
Director, Human Resources Division, U.S. Customs Service,
Washington, DC 20229.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
CF-121 which is prepared by the employee.
None.
Treasury/Customs .220
Supervisory Notes and Files SF-7B--Treasury/Customs.
Records are located with the immediate supervisor or at the
immediate supervisor's operating office. (See Customs appendix A.)
Customs employees.
SF-7B card contains identical information to that contained on SF-
7 card; in addition it can have attached or separately-maintained
supervisory notes concerning an employee's performance on the job,
conduct, counseling sessions, training recommended or taken, awards
granted, emergency contact information, job assignments, to be used for
administration resource purposes in recommending or authorizing
discipline, recognition, assignment of performance rating, training,
job assignments, leave requests, and/or similar matters.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
[[Page 56752]]
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Records are stored in manila folders or special file cabinets.
Records are indexed by organizational code and name.
Records are stored in lockable metal filing cabinets or in a
secured room. Alternative storage facilities may be employed provided
they furnish an equivalent or greater degree of physical security.
Records are retained while employee is employed, and are destroyed
upon separation.
Director, Labor Employee Relations Division, Office of Human
Resources, U.S. Customs Service, 1301 Constitution Avenue, NW.,
Washington, DC 20229. (See Customs Appendix A.)
Write to systems manager specifying type and location of
information requested and name and provide your social security number
and supervisor's name, title and office location.
Write to systems manager.
Write to systems manager.
Form SF-50, employee and employee's supervisors.
None.
Treasury/Customs .224
Suspect Persons Index--Treasury/Customs.
U.S. Customs District Officers located at the following addresses:
620 E. 10th Avenue, Anchorage, AK 99501; 215 1st Avenue, No., Great
Falls, MT 59401; 335 Merchant, Honolulu, HI 96813; 511 NW. Broadway,
Portland, OR 99209; 555 Battery Street, San Francisco, CA 94126; First
& Marion Sts., Seattle, WA 98714.
Persons suspected of violation of Customs Laws.
Name and related file number.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statue, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Maintained in folders and stored in metal file cabinet.
The office and building are locked during non-working hours.
Alphabetical by use of cross index.
Records are maintained and disposed of in accordance with Records
Disposal Manual.
District Director of Customs. See location above.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .226
Television System-Treasury/Customs.
Office of Port Director, U.S. Border Station, San Ysidro, CA
92073.
Persons involved in incidents related to a secondary search and
subsequent disturbance while entering the United States from Mexico.
An audio-video cassette recording of persons being escorted into,
as well as inside, the secondary offices of the Customs area of the
Port of Entry.
5 U.S.C. 301; Treasury Department Order No. 165, revised, as
amended, and the Customs Regulations.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or
[[Page 56753]]
regulation; (2) disclose information to a Federal, State, or local
agency, maintaining civil, criminal or other relevant enforcement
information or other pertinent information, which has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an individual, or issuance of a
security clearance, license, contract, grant, or other benefit; (3)
disclose information to a court, magistrate, or administrative tribunal
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceedings; (4) provide information to the news
media in accordance with guidelines contained in 28 CFR 50.2 which
relate to an agency's functions relating to civil and criminal
proceedings; (5) provide information to third parties during the course
of an investigation to the extent necessary to obtain information
pertinent to the investigation.
Audio-video cassette.
By subject's name, date, and time.
Cassettes are under control of Port Director and released only to
the courts when subpoenaed or when requested to be reviewed by subject
and his attorney.
All cassettes with incidents are retained for six months. Those on
which some action may be taken are retained for one year or close of
the case. Cassettes are reusable. Therefore, erasure occurs when new
recording takes place.
Port Director, U.S. Border Station, San Ysidro, CA 92073.
See Customs appendix A.
See Customs appendix A.
See Access, above.
Audio-video recording of persons being escorted into the Customs
area.
None.
Treasury/Customs .227
Temporary Importation Under Bond (TIB) Defaulter Control System-
Treasury/Customs.
U.S. Customs Service, Office of Investigations, 1301 Constitution
Avenue, NW, Washington, DC 20229.
Individuals who have been denied T.I.B. privileges because of
failure to pay outstanding liquidated damages.
Individual's name, personal identifying numbers and
characteristics, address, company and case description, etc.
5 U.S.C. 301; Treasury Department Order No. 165, revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
(1) Magnetic disc and tape storage; (2) Hard Copy; (3) Microfiche
files.
Indexing is by violator name.
All inquiries are made by officers with full field background
investigations on a ``need to know'' basis only. Procedural and
physical safeguards are utilized such as accountability and receipt
records, guards patrolling the area, restricted access and alarm
protection systems, special communications security, etc.
Records are disposed of in accordance with the requirements of the
Treasury Records Control Manual.
Assistant Commissioner, Office of Investigations, U.S. Customs
Service, 1301 Constitution Avenue, NW, Washington, DC 20229.
See Customs appendix A.
See Customs appendix A.
See Access, above.
Customs officers completing Customs Form 164 (TECS-TIB Defaulter
Control).
None.
Treasury/Customs .232
Tort Claims Act File-Treasury/Customs.
Office of the Regional Counsel, Room 7422, New Federal Building,
300 N. Los Angeles Street, Los Angeles, CA 90053; Regional Counsel of
Customs, 6 World Trade Center, New York, NY 10048; Office of the
Regional Counsel, U.S. Customs Service, North Central Region, 55 E.
Monroe Street, Room 1417, Chicago, IL 60603; Office of Regional
Counsel, Suite 1220, 500 Dallas Street, Houston, TX 77002; Office of
the Chief Counsel, U.S. Customs Service Headquarters, 1301 Constitution
Avenue, NW, Washington, DC 20229; Office of District Counsel, 555
Battery Street, San Francisco, CA 94126; and
[[Page 56754]]
Office of District Counsel, 909 First Avenue, Seattle, Washington,
98174.
Private persons who have filed or may file claims under the
Federal Tort Claims Act for property damage or personal injury
allegedly caused by a wrongful or negligent act or omission on the part
of a Customs Service employee while acting within the scope of his
employment.
Reports of Investigation regarding accidents involving Customs
employees, documents relating to the administrative handling of the
claims filed thereon, and documents submitted by the claimant in
support of the claim.
28 U.S.C. 2672, et seq; 28 CFR 14.1, et seq; 31 CFR 3.1, et seq;
Treasury Department Administrative Circular No. 131, dated August 19,
1965.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Each case file is inserted in a numerical file folder which is
filed in an unlocked drawer within a metal container.
Each case file is identified in the numerical file folder within
the metal container by the name of the person who has filed or may file
a claim.
During non-working hours the room in which the metal container is
located is locked, and access to the building is controlled at all
times by uniformed guards.
Tort claim files are retained until there is no longer any space
available for them within the metal container, at which time the oldest
closed files are transferred to the Federal Records Centers.
Regional Counsel, Room 7422, United States Customs Service, 300 N.
Los Angeles Street, Los Angeles, CA 90053; Regional Counsel, U.S.
Customs Service, 6 World Trade Center, New York, NY 10048; Regional
Counsel of Customs, Room 1417, U.S. Customs Service, 55 E. Monroe
Street, Chicago, IL 60603; Regional Counsel, Suite 1220, U.S. Customs
Service, 500 Dallas Street, Houston, TX 77002; Chief Counsel, U.S.
Customs Service Headquarters, 1301 Constitution Avenue, NW, Washington,
DC 20229; Office of District Counsel, 55 Battery Street, San Francisco,
CA 94126; and Office of District Counsel, 909 First Avenue, Seattle,
Washington 98174.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files originates with a
Standard Form 95 (Claim for Damage or Injury) which is completed and
filed with the Customs Service by the claimant. Using these forms as a
basis, investigations are conducted by authorized Customs Service
investigative personnel in order to determine the facts surrounding the
claims. During these investigations information may be elicited from
Customs Service employees, private persons, or any other parties who
may have information regarding the facts surrounding the claims. When a
claim is not filed, the information is limited to the investigative
reports of the property damage or personal injury.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .234
Tort Claims Act File-Treasury/Customs.
Offices of the District Directors, North Central Region, Chicago,
IL 60603. (See Customs appendix A.)
All individuals presenting claims of damage to personal property
resulting from Customs activities.
Written damage claims supported by estimates, bills, claim forms
and internal Customs Service memoranda.
31 CFR part 3; 5 U.S.C. 301; Treasury Department Order No. 165,
revised, as amended.
These records and information in the records may be used: To
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
Filed in cabinets in the District Directors offices.
Folders filed in alphabetical sequence.
File cabinets are located within the area assigned in the Customs
office. During non-working hours the room in which the cabinets are
located is locked.
Retained in District Directors offices for three years then
transferred to the
[[Page 56755]]
Federal Records Centers for seven years and three months prior to
destruction.
District Director as appropriate in the North Central Region,
Chicago, IL. (See Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, above.
The information in this system originates with a written claim
submitted by the claimant, as well as information supplied on Standard
Form 95 and internal Customs memoranda.
None.
Treasury/Customs .238
Training and Career Individual Development Plans--Treasury/Customs.
Located in the Human Resources Division of each region and
headquarters and/or district, ports, and post of duty of employees.
All U.S. Customs employees.
Records are maintained on training or other development activities
completed and/or planned for individual employees, whether for programs
such as Executive Development or Upward Mobility, or other special
emphasis development programs. Records also include such things as, but
not limited to skills, abilities, education, experience, career plans
and goals, and other related information.
5 U.S.C. 301; Treasury Department Order No. 165, revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Records are located in file folders, and/or official personnel
folder.
Records are indexed by name.
Records are maintained in locked file or office.
Records are retained until separation or until employee is no
longer part of a special emphasis program.
Director, Human Resources Division, in each region and
headquarters.
See Customs appendix A.
See Customs appendix A.
See Access, above.
Information is obtained from the employee and supervisors.
None.
Treasury/Customs .239
Training Records-Treasury/Customs.
Scheduling Office, U.S. Customs Service Academy, FLETC.
Customs employees who have completed training.
Standard Form 182, Request, Authorization, Agreement and
Certification of training. Selected information also recorded in
individuals permit record, and a copy of the form is filed in the
individual's official personnel folder.
5 U.S.C. 301; Treasury Department Order No. 165, revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Records are maintained in file folders, on file cards, on training
forms, or on discs.
Records are indexed by name.
Records are maintained in a locked file or room, or with limited
access.
Records are maintained for up to three years after employee
separates from the Service.
National Director of Training, U. S. Customs SVC Academy, FLETC
U. S. Customs Service Academy, Building 70 - FLETC, Glynco, GA
31524
U. S. Customs Service Academy, Building 70 - FLETC, Glynco, GA
31524
U. S. Customs Service, Director, Office of Human Resources, 1301
Constitution Avenue, NW, Washington, DC 20229
Information for this file is obtained from supervisors, managers,
instructors, educational institutions, and/or training facilities such
as the Office of Personnel Management, Department of the Treasury, etc.
None.
Treasury/Customs .244
Treasury Enforcement Communications System (TECS)-Treasury/
Customs.
Office of Investigations, U.S. Customs Service, 1301 Constitution
Avenue, NW, Washington, DC 20229.
(1) Violators or suspected violators of U.S. Customs or related
laws (some of
[[Page 56756]]
whom have been apprehended by Customs officers); (2) Individuals who
are suspected of, or who have been arrested for, thefts from
international commerce; (3) Convicted violators of U.S. Customs and/or
drug laws in the United States and foreign countries; (4) Fugitives
with outstanding warrants--Federal or state; (5) Victims of U.S.
Customs law violations; (6) Owners, operators and/or passengers of
vehicles, vessels or aircraft traveling across U.S. borders; (7)
Individuals participating in financial transactions reported under the
Bank Secrecy Act.
Every possible type of information from a variety of Federal,
state and local sources, which contributes to effective law enforcement
may be maintained in this system of records. Records include but are
not limited to records pertaining to known violators, wanted persons,
lookouts (temporary and permanent), reference information, regulatory
and compliance data. Information about individuals includes but is not
limited to name, alias, date of birth, address, physical description,
various identification numbers (i.e., seizure number), details and
circumstances of a search, arrest, or seizure, case information such as
merchandise and values, methods of theft, etc.
5 U.S.C. 301; Treasury Department Order No. 165, revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Magnetic disc and tape, laser optical disks, microfiche, and hard
copy.
By name; unique identifiers, address, or in association with an
enforcement report or other system document.
(1) All officers making inquiries have had a full field background
investigation and are given information on a ``need-to-know'' basis
only. (2) Procedural and physical safeguards are utilized such as
accountability and receipt records, guards patrolling the area,
restricted access and alarm protection systems, special communications
security, etc.
Review is accomplished by Customs officers each time a record is
retrieved and on periodic basis to see if it should be retained or
modified. Since both temporary and permanent records are maintained,
period of retention will vary with type of record entered. The records
are disposed of by erasure of magnetic tape or disc, and by shredding
and/or burning of hard copy documents.
Assistant Commissioner, Office of Information Management, U.S.
Customs Service, 1301 Constitution Avenue, NW, Washington, DC 20229.
This system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).)
This system of records may not be accessed under the Privacy Act
for the purpose of inspection.
Since this system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual and those records, if any, cannot be inspected, the system
may not be accessed under the Privacy Act for the purpose of contesting
the content of the record.
This system contains investigatory material compiled for law
enforcement purposes whose sources need not be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1),
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I),
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a
(j)(2) and (k)(2).
Treasury/Customs .249
Uniform Allowances-Unit Record-Treasury/Customs.
Financial Management Division, 99 SE 5th Street, Miami, FL 33131;
Management Services Branch, Administration Division, District Director,
San Juan, PR 00903; Financial Management Division, U.S. Customs
Service, Northeast Region, 100 Summer Street, Boston, MA 02110.
U.S. Customs Employees.
Name-Record of Uniform Allowance Payments.
5 U.S.C. 301; Treasury Department Order No. 165, revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
Files are maintained in an unlocked drawer within a metal file
cabinet.
[[Page 56757]]
Alphabet by name. Appropriation Accounting Document Number.
The metal container described above is maintained within the area
assigned to the Financial Management Division within the Customs
Service Building. During non-working hours the room in which the metal
container is located is locked and access to the building is controlled
by uniformed guards.
These files are retained as prescribed by GAO Regulations or until
there is no longer any space available for them within the metal
container, at which time the oldest files are transferred to the
Federal Records Centers.
Direction of Financial Management, 99 SE 5th Street, Miami, FL
33131; District Director, U.S. Customs Service, P.O. Box 2112, Old San
Juan, PR 00903; Director, Financial Management Division, U.S. Customs
Service, 100 Summer Street, Boston, MA 02110.
See Customs appendix A.
See Customs appendix A.
See Access, above.
From memoranda received from Districts. Data transcribed from
Payment Vouchers.
None.
Treasury/Customs .251
Unscheduled Overtime Report (Customs Form 31)--Treasury/Customs.
Director, Office of Operations, 6 World Trade Center, Room 508,
New York, NY 10048.
Special Agents assigned to the office of Regional Director of
Investigations authorized to receive unscheduled overtime remuneration.
Customs Form 31 enumerates the nature of overtime performed, the
number of hours and the date on which the overtime was performed and
the case number of investigation.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
The information in this system is contained on CF 31, the forms
are contained within a file folder and are placed in a metal file
cabinet.
By name.
The file cabinet is maintained within the area assigned to the
Regional Director of Investigations, New York, within the Customhouse.
During non-working hours the complex in which the file is located is
locked and access to the building is controlled at all times by uniform
guards.
The forms are destroyed after three (3) years.
Regional Director of Investigations. (See Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this system originates from the Special Agent
who performs the unscheduled overtime.
None.
Treasury/Customs .252
Valuables Shipped Under the Government Losses in Shipment Act--
Treasury/Customs.
District Director of Customs, 610 S. Canal Street, Chicago, IL
60607.
Customs employees collecting and transmitting funds to cashier for
deposit.
Name of employee, collection document serial numbers, amount of
collection.
Section 300.30, Customs Accounting Manual; 5 U.S.C. 134f; 5 U.S.C.
301.
These records and information in the records may be used to: (1)
Disclose to those officers and employees of the Customs Service and the
Department of the Treasury who have a need for the records in the
performance of their duties; (2) disclose records as required in
administration of the Freedom of Information Act (5 U.S.C. 552).
Filed in folders with the individual's name appearing at the top
thereof in a file cabinet.
Each record folder is filed by name of individual.
The cabinet described above is maintained within the area assigned
in the Customs office. During non-working hours the area in which the
cabinet is located is secured.
Retained for three years and then forwarded to FRC for seven years
retention.
District Director, as appropriate, in the North Central Region,
Chicago, IL.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Data submitted by individual Customs employee involved.
[[Page 56758]]
None.
Treasury/Customs .258
Violator's Case Files--Treasury/Customs.
District Director of Customs, U.S. Customs Service, Main and
Stebbins Streets, St. Albans, VT 05478.
Individuals involved in smuggling, filing false invoices,
documents or statements, violators of Customs bonds, or any violation
of Customs laws.
Individual's name and address, Social Security number and physical
description; alias, occupation, type of violation, previous record,
driver's license, passport number, notes from inspectors involved, and
any other supporting documents.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
File folders and 3 x 5 index cards.
Filed by case number.
Files are under the supervision of Fines, Penalties and
Forfeitures Officer from 8 a.m. to 5 p.m., Monday through Friday. All
other hours, office remains locked.
Files are maintained in the office of the Fines, Penalties, and
Forfeitures Officer for a period of five years or six years. At the
conclusion of this period, they are destroyed by shredding.
District Director, U.S. Customs Service, St. Albans, VT 05478.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
See ``Categories of individuals covered by the system'' above. The
system contains material for which sources may not need to be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .260
Warehouse Proprietor Files--Treasury/Customs.
Offices of District Directors, North Central Region, Chicago, IL
60603. (See Customs appendix A.)
Present and past warehouse proprietors and employees that require
an investigation and related information.
Report of investigations, application and approval or denial of
bond to act as warehouse proprietor and other Customs Service
Memoranda. Names, addresses, Social Security numbers, and dates and
places of birth of persons employed.
Customs Regulations, part 19, 5 U.S.C. 301.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Records are maintained in file folders and stored in file cabinets
in each District Director's office within the North Central Region,
Chicago, IL 60603.
Each file is identified by the name of the warehouse proprietor.
[[Page 56759]]
The file cabinets are maintained within the area assigned to the
District Director. During non-working hours the room and/or building in
which the file cabinet is located is locked.
Employee name data retained for period of employment with
warehouse proprietor.
District Director, as appropriate in the North Central Region,
Chicago, IL 60603. (See Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this file originates from the individual
applicant for warehouse proprietor's bond, from reports of
investigation, and other Customs Memoranda.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .262
Warnings to Importers in lieu of penalty--Treasury/Customs.
Located in the Office of the District Director, 880 Front Street,
San Diego, CA 92318; Offices of the Port Directors, U.S. Border
Station, San Ysidro, CA 92073; PO Box 189, Tecate, CA 92080; P.O. Box
632, Calexico, CA 92231; 235 Andrade Road, Winterhaven, CA 92283;
Andrade, CA; San Diego Barge Office.
Individuals and firms in violation of Customs's laws.
Brief record of violation and warning.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Maintained on 5 x 7 cards.
Alphabetically indexed.
Not accessible to other than Customs officers.
The records are disposed of in accordance with the Treasury
Records Control Manual.
District Director, Port Directors, and Division Directors within
the San Diego Customs District. (See Customs appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Customs Officials.
None.
Treasury/Customs .268
Military Personnel and Civilian Employees' Claims Act File--
Treasury/Customs.
Office of the Regional Counsel, Suite 1220, 500 Dallas Street,
Houston, TX 77002.
Current or former Customs employees filing claims under the
Military Personnel and Civilian Employees' Claims Act of 1964.
Documents relating to the administrative handling of the claim and
documents submitted by the claimant in support of the claim.
31 U.S.C. 240-243; 31 CFR part 4; Treasury Department
Administrative Circular No. 131, August 19, 1965; 5 U.S.C. 301;
Treasury Department Order No. 165, Revised, as amended.
These records and information in the records may be used to
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
Each case file is inserted alphabetically in a file folder which
is filed in an unlocked drawer within a metal container.
Each case file is identified alphabetically in the file folder
within the metal container by the name of the person who filed the
claim.
The metal container described above is maintained within the area
assigned to the Office of the Regional Counsel (12th floor), 500 Dallas
Street, Houston, TX 77002. During non-working hours the room in which
the metal container is located is locked, and access to the building is
controlled at all times by uniformed security guards provided by the
lessor.
These files are retained until closed at which time the closed
files are
[[Page 56760]]
transferred to the Director, Logistics Management Division, Office of
the Regional Commissioner, Houston, TX, for ultimate transportation to
the Federal Record Center.
Regional Counsel, Suite 1220, United States Customs Service, 500
Dallas Street, Houston, TX 77002.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information contained in these files originates with the
Treasury Department Form No. 3079, Civilian Employee Claim For Loss or
Damage to Personal Property, which is completed and filed with the
Customs Service by the claimant. Additional information contained in
these files may be separately provided by the claimant or by the
claimant's supervisor.
None.
Treasury/Customs .269
Accounts Payable Voucher File-Treasury/Customs.
Financial Management Division, U.S. Customs Service, South Central
Region, 1440 Canal Street, New Orleans, LA 70112.
All South Central Region personnel to whom travel and other
disbursements are made. All individuals who provide goods and services
to the South Central Region.
Invoices and travel/other vouchers and supporting disbursements
schedules.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (2)
provide information to unions recognized as exclusive bargaining
representatives under the Civil Service Reform Act of 1978, 5 U.S.C.
7111 and 7114.
File folders in unlocked file cabinets.
By name.
Usage limited to Regional personnel; cabinets are located in rooms
which are locked during non-working hours.
In accordance with Records Control Manual; records are disposed of
when no longer needed.
Director, Financial Management Division, U.S. Customs Service,
South Central Region, 1440 Canal Street, New Orleans, LA 70112.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Invoices and travel/other vouchers submitted by the individual.
None.
Treasury/Customs .270
Background-Record File of Non-Customs Employees--Treasury/Customs.
Office of Human Resources, U.S. Customs Service, 1301 Constitution
Ave. NW, Washington, DC.
Present and past non-Customs personnel requiring a background
investigation to be granted a permit to conduct Customs business.
Report of background investigations, names, addresses, Social
Security numbers and date and place of birth, etc. of non-Customs
employees.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Records are maintained in file folders and stored in file cabinets
in the District Director's office. Records are also maintained in
computer format in ports providing internal aircraft arrival/departure
services.
Each file is identified by the name of the non-Customs employee.
The file cabinets are maintained within the area assigned to the
District Director. During non-working hours the room and/or building in
which the file cabinet is located is locked. Computer format are
maintained in locked access areas within each respective district and/
or port office.
Employee name data is retained during the period the non-Customs
[[Page 56761]]
employee requires admittance to restricted areas.
District Directors and Port Directors (For addresses, see United
States Customs Service - appendix A.)
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this file originates from the individual non-
Customs employee granted a permit to conduct Custom's business and from
reports of background investigation which include interviews of Customs
personnel and private parties and from other Customs internal
documents.
This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1),
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I),
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a
(j)(2) and (k)(2).
Treasury/Customs .271
Cargo Security Record System--Treasury/ Customs.
District Director, 423 Canal Street, New Orleans, LA 70130;
District Director, PO Box 2748, Mobile, AL 36601.
Drivers of motor vehicles or licensed cartmen and lightermen;
properties and operators of each class of Customs bonded warehouse and
their employees.
Records on drivers of motor vehicles contain information relating
to personal statistical data, physical characteristics, history of past
employment, previous five years residences, alias (if any),
citizenship, military records, criminal record other than traffic
violations, use of narcotic drugs, and photograph. Name of operator of
bonded warehouse and employees.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local, or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings; (5) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
File folder with Customs Form 3078, Customs Form 73, Photographs,
and correspondence; For bonded warehouses, file folder contains Customs
Form 3581 and names, addresses, and Social Security number of all
employees; all stored in metal file cabinet. Alphabetical list of
current I.D. cards issued on drivers retained in file folder and stored
in desk drawer.
By individual name or corporate name.
Locked metal file cabinet and desk drawer of customs employee;
building secured after hours.
Information on drivers is retained in an active file until revoked
or canceled. After revocation or cancellation, the information folder
is placed in an inactive file for a period of five years, after which
time the records are disposed of in accordance with the General
Services Administration Records Disposal Manual. Information on
proprietor bonded warehouse operators and employees is retained on file
until Customs bonded operations cease and are discontinued, then are
maintained in an inactive file for a period of three years. Final
disposition is in accordance with the GSA Records Disposal Manual.
District Director, 423 Canal Street, New Orleans, LA 70130;
District Director, PO Box 2748, Mobile, AL 36601.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Information is obtained from applicant (individual or corporation)
and from reports of investigation on drivers obtained from Regional
Director, Investigations, U.S. Customs Service.
This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a (k)(2).
Treasury/Customs .272
Currency Declaration File (Customs Form 4790)--Treasury/Customs.
Law Enforcement Systems Division, U.S. Customs Service, PO Box
85145, San Diego, CA 92138 (for addresses of District Directors, see
Customs appendix A).
Individuals departing from or entering the country who filed IRS
Form 4790.
Name, identifying number, birth date, address, citizenship, visa
date and place, immigration alien number, kinds and amounts of monetary
instruments, address in the United States or abroad, passport number
and country, and arrival or departure information.
[[Page 56762]]
31 U.S.C. 1101; 5 U.S.C. 301; Treasury Department Order No. 165,
revised, as amended.
Disclosures are not made outside the Department.
The Form 4790 is maintained in a file folder or binder in an
initial file cabinet. Information is stored chronologically in TECS II.
They are indexed and filed by name and date in the folder or
binder. They can be retrieved by computer and printed.
The office and building are locked during non-working hours.
Electronic data is limited to persons cleared for access to the data.
The records are retained from one to five years and then
destroyed.
District and Port Directors of Customs.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information on the Customs Form 4790 originates from the
individual or Customs agent reporting the bringing in or taking out of
currency or monetary instruments exceeding 10,000 dollars.
None.
Treasury/Customs .274
Importers, Brokers, Carriers, Individuals and Sureties Master
Files--Treasury/Customs.
Financial Management Division, 99 SE 5th Street, Miami, FL 33131.
Brokers, Importers, Individuals, Carriers, and Sureties.
Copies of correspondence incoming and outgoing, copies of bonds,
entries, bills, data center listings.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in these records may be used to
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
Files are maintained in an unlocked drawer within a metal file
cabinet.
Alphabetical by name appearing on correspondence.
The metal container described above is maintained within the area
assigned to the Financial Management Division within the Customs
Service Building. During non-working hours the room in which the metal
container is located is locked.
These files are retained until there is no longer any space
available for them within the metal container, at which time the oldest
files are transferred to the Federal Records Center.
Director of Financial Management, 99 SE 5th Street, Miami, FL
33131.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
Correspondence, Customs Service Data Center, Districts and Ports.
None.
Treasury/Customs .277
Drivers License File--Treasury/Customs.
Logistics Management Division, U.S. Customs Service, 211 Main
Street, San Francisco, CA 94105.
Present and past employees.
Personal information furnished by employee before being issued a
government drivers license. It may also include information from
National Driver Register Service if they have any information on the
individual.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose to National Driver Register Service to determine whether they
have any information on the individual which would concern the
employee's suitability for receiving a government drivers license; (2)
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains.
The information in this system is contained on Standard Form 47
(physical fitness inquiry for motor vehicle operators) and Treasury
Form 2770 (application for motor vehicle operator's ID card and
operator's record). These forms are kept in a desk file.
Each set of forms for a particular employee is numbered and those
numbers are shown on an index sheet as pertaining to the particular
employee.
The desk in which the records are kept is within an office which
is locked during non-working hours.
Forms are retained in this system in accordance with the
requirements of the Treasury Records Control Manual. Forms of past
employees who were issued drivers licenses are periodically destroyed.
Logistics Management Specialist, Logistics Management Division,
U.S.
[[Page 56763]]
Customs Service, 211 Main Street, San Francisco, CA 94105.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The information in this system originates with, and consists
solely of, information supplied by the applicants on forms SF-47 and
form 2770. There is a possibility that in the future there will be a
response from the National Driver Register Service on a particular
applicant. At the present time there are none in this system of
records.
None.
Treasury/Customs .278
Automated Commercial System (ACS)--Treasury/Customs.
The Computer is located in Newington, Virginia. Computer terminals
are located at Customhouses and ports throughout the United States and
at U.S. Customs Headquarters, Washington DC (For addresses of
Customhouses, see Customs appendix A.)
U.S. Customs Service employees and individuals involved in the
import trade.
The system data base is comprised of commodity and merchandise
processing information relating to Customs administration of trade
laws. The following system files may contain information about U.S.
Customs Services employees and/or individuals/ companies involved in
the import trade. (1) ACS Security Files: Contains randomly established
five-digit identification codes assigned to Customs Service employees
authorized to use the system. The file consists of the names and social
security number of all Customs Service employees using the remote
terminals to input information into the system. (2) Importer/Broker/
Consignee Bond Files and FP and F Violator-Protest files: Records
consist of importer of record number, importer name and address, type
of importation bond, expiration date, surety code, violation statistics
and protest information. The importer of record number is used as the
method of accessing the files. The number is assigned by any one of
three code formats according to availability and the following
hierarchy. The first choice is the IRS Employer Identification Number
(EIN). The vast majority of importers have the EIN because of the
business necessity of it. The second alternative is the Social Security
number (SSN). The third alternative is a Customs--assigned number. This
file is referenced during entry processing to verify that the
individual or company making entry is authorized to import and is
properly bonded. (3) Entry Files: A record consists of a three-digit
Customs - assigned Customhouse broker or importer number (non-SSN) and
the name and address. The file is referenced during entry processing to
validate the entry file code and is used to direct system output to the
broker or importer. (4) Corporate Surety Power of Attorney and Bond
Files: The data consists of names of agents who are authorized to write
a Customs bond and their SSN, a three-digit surety code (non-SSN)
assigned by the Customs Accounting Division, the surety name and
Customs bond information. (5) Liquidator File: A record consists of a
Customs-assigned three-digit liquidator identification (non-SSN) and a
Customs employee's name. The employee's liquidator code is input into
the system as a means of maintaining quality control and an audit trail
on entries liquidated. (6) Foreign Manufacturer/Shipper File: The file
contains an identification code constructed using a formula based on
name and address, manufacturer name and address reported by importers
and brokers on Customs entry forms or electronic formats. (7) Carrier
Files: This file consists of carrier names and codes (non SSN) which
are 4 characters--Standard Carrier Agent Code (SCA) for vessel carriers
and 2 or 3 character--International Air Transport Association (IATA)
for air carriers. This code is used to validate data input to the
manifest and entry processing systems and to direct system output to
the carrier.
19 U.S.C. 66, 1448, 1481, 1483, 1484, 1505, and 1624.
These records and information in the records may be used to: (1)
Disclose to the Bureau of the Census by providing magnetic tapes
containing foreign trade data; (2) disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (3)
disclose information to a Federal, State, or local agency, maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's or the bureau's hiring or
retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit; (4) disclose information to
a court, magistrate, or administrative tribunal in the course of
presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (5) provide information to third parties during the
course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Magnetic media.
By identification codes and/or name.
Access to computer area is controlled by a security pass
arrangement and personnel not connected with the operation of the
computer are prohibited from entering. The building security is
protected by a uniformed guard. At the ports of processing, terminal
rooms are under close supervision during working hours and locked after
close of business. The system security officer issues a unique private
five digit identification code to each authorized user. Access to the
Customs computer from other than system terminals is controlled through
a security software package. Users must input a unique identification
code and password during the terminal log-in procedure to gain access
to the system. The password is not printed or displayed at the port of
processing. The system validates the user ID by transaction type,
thereby limiting a system user's access to information on a ``need-to-
know'' basis. A listing of identification codes of authorized users
[[Page 56764]]
can be printed only by request of the security officer. The passwords
are changed periodically to enhance security.
Files are periodically updated to reflect changes, etc., and are
disposed of in accordance with the requirements of the Treasury Records
Control Manual.
Director, Office of Automated Systems, Customs Service
Headquarters, 1301 Constitution Avenue, NW, Washington, DC 20229, is
responsible for all data maintained in the files.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The system data base contains data received on authorized Customs
forms or electronic formats from individuals and/or companies
incidental to the conduct of foreign trade and required by the Customs
Service in administering the tariff laws and regulations of the United
States.
None.
Treasury/Customs .284
Personnel Verification System (PVS)--Treasury/Customs.
Office of Information and Technical Services, U.S. Customs
Service, 1301 Constitution Avenue, NW., Washington, DC 20229, and
Regional Offices of the U.S. Customs Service. (See Customs appendix A.)
Authorized Customs personnel and non-Customs personnel who have
received authorization to use the Regional Communications Centers.
Individual identifiers including but not limited to name, office
address, home address, office telephone number, home telephone number,
badge number, Social Security number, radio call sign, page number,
organization, and unit.
5 U.S.C. 301; Treasury Department Order No. 165, Revised, as
amended.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
(1) Alphabetic or numerical listings or card files; (2)
microfiche; (3) magnetic disc and tapes; (4) other electronic storage
media.
By name, call sign, paging number, Social Security number, badge
number, organizational code.
Records are located in controlled access areas with alarm
protection systems. Offices are staffed twenty-four hours a day, seven
days a week.
Records are maintained in the system until such time as the
individual is no longer authorized usage of the Regional Communications
Center. Disposal is by erasure of disc/tapes, shredding and/or burning
of listings or card files, and burning of microfiche.
Assistant Commissioner, Office of Information and Technical
Services, U.S. Customs Service, 1301 Constitution Avenue, NW.,
Washington, DC 20229.
See Customs appendix A.
See Customs appendix A.
See Access, Customs appendix A.
The sources include but are not limited to (1) the individual to
whom the record relates; (2) internal Customs Service records; (3)
Personnel Verification Sheet.
None.
Treasury/Customs .285
Automated Index to Central Investigative Files--Treasury/Customs.
Office of Investigations, U.S. Customs Service, 1301 Constitution
Avenue NW., Washington, DC 20229.
(1) Known violators of U.S. Customs laws. (2) Convicted violators
of U.S. Customs and/or drug laws in the United States and foreign
countries. (3) Suspected violators of U.S. Customs or other related
laws. (4) Private yacht masters and pilots arriving in the United
States.
A listing of Memoranda of Information Received, Reports of
Investigations; Search/Arrest/Seizure Reports, Penalties, and
Forfeitures, reports required by Private Aircraft Reporting System,
reports required by the Private Yacht Reporting System, reports on
vessel violations. Reports relating to an individual, various other
correspondence (letter, memoranda, etc.), which related to an
individual in the Treasury Enforcement Communications System.
5 U.S.C. 301 and Treasury Department Order No. 165, Revised, as
amended. Authority for the collection and maintenance of the report
included in the system is: 19 U.S.C. 1603; 19 U.S.C. 1431; 19 U.S.C.
66; 31 CFR part 103.
These records and information in the records may be used to: (1)
Disclose
[[Page 56765]]
pertinent information to appropriate Federal, State, local or foreign
agencies responsible for investigating or prosecuting the violations
of, or for enforcing or implementing, a statute, rule, regulation,
order, or license, where the disclosing agency becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation; (2) disclose information to a Federal, State, or
local agency, maintaining civil, criminal or other relevant enforcement
information or other pertinent information, which has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an individual, or issuance of a
security clearance, license, contract, grant, or other benefit; (3)
disclose information to a court, magistrate, or administrative tribunal
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceedings; (4) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Magnetic disc and tape, microfiche.
Name, personal identification numbers, Customs case number,
document's central file number.
(1) All Central Files users must have a full field background
investigation. (2) The ``need to know'' principle applies. (3)
Procedural and physical safeguards are utilized such as accountability
and receipt records, guard patrolling restricted areas, alarm
protection systems, special communication security. (4) Access is
limited to all Office of Enforcement terminals and all Law Enforcement
Systems Division Headquarters and Newington, VA terminals.
Records will be maintained in the Automated Index to Central
Enforcement files for as long as the associated document or microfiche
is retained. Records will be destroyed by erasure of the magnetic disc
and by burning the microfiche.
Assistant Commissioner, Office of Investigations, U.S. Customs
Service, 1301 Constitution Avenue, NW., Washington, DC 20229.
This system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).)
This system of records may not be accessed under the Privacy Act
for the purpose of inspection.
Since this system of records may not be accessed for purposes of
determining if the system contains a record pertaining to a particular
individual and those records, if any, cannot be inspected, the system
may not be accessed under the Privacy Act for the purpose of contesting
the content of the record.
This system contains investigatory material compiled for law
enforcement purposes whose sources need not be reported.
This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1),
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I),
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a
(j)(2) and (k)(2).
APPENDIX A - U. S. CUSTOMS SERVICE
I. NOTIFICATION, RECORD ACCESS AND AMENDMENT PROCEDURES:
Notification and Record Access Procedures:
Requests by an individual to be notified if the system of records
contains records pertaining to him and requesting access to the records
shall be in writing with envelope and letter clearly marked ``Privacy
Act Request'' and directed to the Director, Office of Regulations and
Rulings, U.S. Customs Service, 1301 Constitution Avenue, NW,
Washington, DC 20229, or to the Regional Commissioner of the region in
which the records are located (see addresses below).
The request may be presented in person between the hours of 9 a.m.
and 4:30 p.m. Where the request is presented in person, the requester
shall present adequate identification to establish his identity, and a
comparison of his signature and those in the records may be made where
the records contain the signature of the person to whom the records
pertain. If an individual is unable to provide the requisite documents
for identification purposes, he may be required to make a signed
statement asserting identity and stipulating that he understands that
knowingly or willfully seeking or obtaining access to records about
another person under false pretenses is punishable by a fine of not
more than $5,000.
Where the request is made in writing, it shall be accompanied by a
notarized statement executed by the requester asserting identity and
stipulating that he understands that knowingly or willfully seeking or
obtaining access to records about another person under false pretenses
is punishable by a fine of not more than $5,000. A comparison of his
signature and those in the records may be made where the records
contain the signature of the person to whom the records pertain.
Amendment Procedures:
Requests by an individual contesting the context of a record within
a system of records shall be in writing with the envelope and letter
clearly marked ``Privacy Act Amendment'' and directed to the Director,
Office of Regulations and Rulings, U.S. Customs Service, 1301
Constitution Avenue, NW, Washington, DC 20229, or to the Regional
Commissioner of the region in which the records are located. (See
addresses below.)
II. LOCATION:
Addresses of Headquarters, U.S. Customs Service, Regional
Commissioners of Customs, Regional Directors (Internal Affairs),
District Directors of Customs, and Customs Office of Enforcement field
offices:
U.S. Customs Service Headquarters, 1301 Constitution Avenue, NW,
Washington, DC 20229.
Regional Commissioner of Customs, 10 Causeway Street, Boston, MA
02110, (617) 223-7506.
Regional Commissioner of Customs, 55 E. Monroe Street, Chicago, IL
60603, (312) 353-4731.
Regional Commissioner of Customs, 2323 South Shepard Street, Suite
1200, Houston, TX 77019, (713) 953-6843.
Regional Commissioner of Customs, 1 World Trade Center, Long Beach,
California 90831, (301) 980-3100.
Regional Commissioner of Customs, 909 SE First Avenue, Miami, FL
33131, (305) 536-5952.
Regional Commissioner of Customs, 423 Canal Street, New Orleans, LA
70112, (504) 589-6324.
Regional Commissioner of Customs, 6 World Trade Center, New York,
N.Y. 10048, (212) 466-4444.
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OFFICE OF INTERNAL AFFAIRS FIELD OFFICES
Regional Director (Internal Affairs), 10 Causeway Street, Boston,
MA 02110.
Regional Director (Internal Affairs), Room 502, 6 World Trade
Center, New York, N.Y. 10048.
Regional Director (Internal Affairs), 444 Bricknell Avenue, Miami,
FL 33101.
Regional Director (Internal Affairs), 423 Canal Street, New
Orleans, LA 70112.
Regional Director (Internal Affairs), 5850 San Felipe Street,
Houston, TX 77002.
Regional Director (Internal Affairs), Suite 1539, 55 E. Monroe
Street, Chicago, IL. 60603.
Regional Director (Internal Affairs), Suite 7558, PO Box 951, Main
Post Office, Los Angeles, CA 90053.
CUSTOMS DISTRICT OFFICES: (Note: New York has Area Directors
instead of District Directors). The Regional office is identified
in parenthesis at the end.
Anchorage, Alaska 99501/620 E. Tenth Ave. Suite 101 (907) 271-4043
(Pacific Region).
Baltimore, Maryland 21202/40 S. Gay Street (301) 962-2666
(Northeast Region).
Boston, Massachusetts 02222/10 Causeway Street (617) 565-6147.
(Northeast Region).
Buffalo, New York 14202/111 W. Huron Street (716) 846-4374
(Northeast Region).
Charleston, South Carolina 29402/200 E. Bay Street (803) 724-4312
(Southeast Region).
Charlotte Amalie, St. Thomas Virgin Islands 00801/Main PO Sugar
Estate (809) 774-2530 (Southeast Region).
Chicago, Illinois 60607/610 S. Canal Street (312) 353-6100 (North
Central).
Cleveland, Ohio 44114/55 Erieview Plaza (216) 522-4284 (North
Central).
Dallas/Fort Worth, TX 75261/700 Parkway Plaza, PO Box 619050
(214)574-2170 (Southwest).
Detroit, Michigan 48226/477 Michigan Avenue (313) 226-3177 (North
Central).
Duluth, Minnesota 55802/515 W. First St., 209 Federal Building
(218) 720-5201 (North Central).El Paso, TX 79985/Bldg. B, Room 134,
Bridge of the Americas, PO Box 9516 (915) 534-6799 (Southwest).
Great Falls, Montana 59401/600 Central Plaza, Suite 200 (406) 453-
7631 (North Central).
Honolulu, Hawaii 96806/335 Merchant St., PO Box 1641 (808) 522-8060
(Pacific).
Houston/Galveston, TX 77052/701 San Jacinto St., PO Box 52790 (713)
226-2334 (Southwest).
Laredo, Texas 78041/Lincoln Juarez Bridge, PO Box 3130 (512) 726-
2267 (Southwest).
Los Angeles/Long Beach, California 90731, 300 S. Ferry St.,
Terminal Island (310) 514-6001 (Pacific).
Miami, Florida 33131/77 SE 5th Street (305) 536-4101 (Southeast).
Milwaukee, Wisconsin 53202/517 E. Wisconsin Ave. (414) 291-3924
(North Central).
Minneapolis, Minnesota 55401/110 S. Fourth Street (612) 348-1690
(North Central).
Mobile, Alabama 36652/150 Wall St., PO Box 2748 (205)690-2106
(South Central).
New Orleans, Louisiana 70130/432 Canal St. (504) 589-6353 (South
Central).
New York Seaport Area, New York, New York 10048, Customhouse, 6
World Trade Center (212) 466-5817.
Kennedy Airport Area, Bldg 77, Jamaica, New York 11430, (718) 533-
1536 (New York).
Newark Area, Newark, New Jersey, 07114 Airport International Plaza
(201) 645-3760 (New York).
Nogales, Arizona 85621/International and Terrace Sts. (602) 287-
3637 (Southwest).
Norfolk, Virginia 23510/101 E. Main St. (804) 441-6546 (Southeast).
Ogdensburg, New York 13669/127 N. Water St. (315) 393-0660
(Northeast).
Pembina, North Dakota 58271/Post Office Bldg. (701) 825-6201 (North
Central).
Philadelphia, Pennsylvania 19106/2nd & Chestnut Sts., Room 102
(215) 597-4605 (Northeast).
Port Arthur, Texas 77642/4550 75th St. (409) 724-0087 (Southwest).
Portland, Maine 04112/312 Fore St., PO Box 4688 (207) 780-3326
(Northeast).
Portland, Oregon 97209/511 NW Broadway (503) 326-2865 (Pacific).
Providence, Rhode Island 02903/24 Weybosset St. (401) 528-5080
(Northeast).
St. Albans, Vermont 05478/Main & Strebbins St., PO Box 111 (802)
524-6572 (Northeast).
St. Louis, Missouri 63105/7911 Forsyth Bldg., Suite 625(314) 425-
3127 (North Central).
San Diego, California 92101/610 W. Ash Street, Ste. 1200,(619) 557-
5455. (Pacific).
San Francisco, California 94111, 33 Montgomery St., (415) 744-7701.
(Pacific).
San Juan, Puerto Rico 00903/PO Box 2112 (809) 723-2091 Southeast).
Savannah, Georgia 31401/1 East Bay St. (912) 944-4256 (Southeast).
Seattle, Washington 98104 Key Towers, 1000 Second Ave.(206) 553-
0554 (Pacific).
Tampa, Florida 33605/4430 East Adams Dr., Suite 301 (813) 228-2381
(Southeast).
Washington, DC 20041/POB 17423, Gateway 1 Bldg. Dulles
International Airport, Chantilly, VA 22021 (202) 566-8511
(Southeast).
Wilmington, North Carolina 28401/One Virginia Ave. (919) 343-4601
(Southeast).
CUSTOMS ENFORCEMENT FIELD OFFICES
Assistant Regional Commissioner (Enforcement) Northeast Region,
Room 801, 10 Causeway Street, Boston, MA 02222 (Northeast Region).
Resident Agent in Charge, PO Box 368, Derby Line, Vermont, 05830.
Resident Agent in Charge, PO Box 400, Houlton, Maine 04730.
Resident Agent in Charge, PO Box 4688 (DTS), Portland, Maine 04112.
Resident Agent in Charge, Federal Building, Suite 318, 150 Court
Street, New Haven, CT 06510.
Special Agent in Charge, PO Box 68, Rouses Point, New York 12979.
Special Agent in Charge, 40 South Gay Street, Room 424, Baltimore,
Maryland 21202.
Special Agent in Charge, Second and Chestnut Street, Room 200,
Philadelphia, PA 19106.
Resident Agent in Charge, Room 826, Federal Building 1000 Liberty
Avenue, Pittsburgh, PA 15222.
Assistant Regional Commissioner (Enforcement) New York Region, 6
World Trade Center, Room 716, New York, N.Y. 10048 (New York
Region).
Special Agent in Charge, JFK International Airport, Building 75,
2nd Floor, Jamaica, N.Y. 11430.
Special Agent in Charge, Airport International Plaza, Suite 400,
Routes 1 and 9 South, Newark, N.J. 07114.
Resident Agent in Charge, Leo O'Brien Federal Building, North Pearl
Street, Room 746, Albany, N.Y. 12207.
Resident Agent in Charge, 575 Johnson Avenue, 2nd floor, Bohemia,
New York 11716.
Assistant Regional Commissioner (Enforcement)South Central Region,
423 Canal Street, Room 337, New Orleans, LA 70130 (Southcentral).
Resident Agent in Charge 8312 Florida Boulevard, Suite 216B, Baton
Route, LA 70806.
Resident Agent in Charge, Air Investigations, PO Box 980, Belle
Chase, LA 70037.
Resident Agent in Charge, 600 Beacon Parkway West, Suite 725,
Birmingham, AL 35209.
Resident Agent in Charge, PO Box 700, Dauphin Island, AL 36528.
Resident Agent in Charge, Security Building, Room 600, 2301 14th
Street, Gulfport, MS 39501.
Resident Agent in Charge, Station 1, PO Box 10182, Houma, LA 70363.
Resident Agent in Charge, 100 West Capitol Street, Suite 1418,
Jackson, MS 39269.
Resident Agent in Charge, 825 Kaliste Saloom, Brandywine, II, Suite
200, Lafayette, LA 70508.
Resident Agent, 811 Bayou Pines Drive, Lake Charles, LA 70601.
Resident Agent in Charge, 10825 Financial Parkway, Suite 321,
Little Rock, AR 72211.
Special Agent in Charge, 951 Government Street, Suite 700, Mobile,
AL 36604.
Resident Agent in Charge, 4721 Trousdale Drive, Suite 216,
Nashville, TN 37220.
Special Agent in Charge, 108 Decanter Street, New Orleans, LA
70130.
Resident Agent in Charge, 610 Texas Street, Suite 610, Shreveport,
LA 71101.
Assistant Regional Commissioner (Enforcement) Southwest Region,
5850 San Felipe Street, Suite 500, Houston, TX 77057 (Southwest).
Resident Agent in Charge, 421 Cold Avenue, SW, Albuquerque, NM
87103.
Resident Agent in Charge, PO Box 9640, Alpine, TX 79830.
Resident Agent in Charge, PO Box 99, Austin, TX 78767.
Resident Agent in Charge, PO Box 4500, Brownsville, TX 78521.
Resident Agent in Charge, PO Box 2159, Corpus Christi, TX 78403.
Special Agent in Charge, 400 South Record Street, Suite 800, Dallas
TX 75242.
Resident Agent in Charge, PO Box 1169, Del Rio, TX 78841.
Resident Agent in Charge, PO Box 1818, Deming NM 88030.
Resident Agent in Charge, PO Box 1076, Douglas, AZ 86508.
Resident Agent in Charge, 160 Garrison Street, Eagle Pass, TX
78852.
[[Page 56767]]
Special Agent in Charge, 6501 Boeing Drive, Building G, El Paso, TX
79925.
Resident Agent in Charge, PO Box 12, Falcon Heights, TX 78545.
Resident Agent in Charge, PO Box HH, Flagstaff, AZ 86001.
Resident Agent in Charge, PO Box 570, Galveston, TX 77553.
Special Agent in Charge, 4141 East Northbelt, Suite 300, Houston,
TX 77032.
Resident Agent in Charge, PO Box 2128, Laredo, TX 78044.
Resident Agent in Charge, PO Box 7150, Las Cruces, NM 88006.
Resident Agent in Charge, PO Drawer 189, Lukeville, AZ 85341.
Resident Agent in Charge, 1701 West Business 83, Suite 508,
McAllen, TX 78501.
Resident Agent in Charge, 3500 NW 56th Street, Suite 200, Oklahoma
City, OK 73112.
Resident Agent in Charge, 3010 North 2nd Street, Suite 201,
Phoenix, AZ 85012.
Resident Agent in Charge, 4550 75th Street, Port Arthur, TX 77642.
Resident Agent in Charge, PO Drawer H, Presidio, TX 79845.
Resident Agent in Charge, 1802 NE Loop 410, Suite 302, San Antonio,
TX 78217.
Resident Agent in Charge, PO Box 458, Sells, AZ 85634.
Special Agent in Charge, 555 East River Road, Tucson, AZ 85704.
Resident Agent in Charge, PO Box 5757, Yuma, AZ 85364.
Assistant Regional Commissioner (Enforcement), Pacific Region, PO
Box 1309 MPO, Los Angeles, CA 90053 (Pacific).
Resident Agent in Charge, PO Box 100199, Anchorage, AK 99501.
Resident Agent in Charge, PO Box 535, Astoria, OR 97103.
Resident Agent in Charge, PO Box 1360, Blaine, WA 98230.
Resident Agent in Charge (Calexico) 1681 West Main Street, Suite
306, El Centro, CA 92243.
Resident Agent in Charge, PO Box 209, Coos Bay, OR 97420.
Resident Agent in Charge, PO Box 465, Eureka, CA 95502.
Resident Agent in Charge, PO Box 12465, Fresno, CA 93778.
Resident Agent in Charge (Guam), PO Box 2508, Agana, Guam 96910.
Resident Agent in Charge, (LAX), 222 North Sepulveda Boulevard,
Suite 200, El Secundo, CA 90245.
Resident Agent in Charge, PO Box 329, Oceanside, CA 92054.
Resident Agent in Charge (Orange County), 15941 Red Hill Avenue,
Suite 200, Tustin, CA 92680.
Resident Agent in Charge, PO Box 6155, Oxnard, CA 93031.
Resident Agent in Charge, Federal Office Building, 138 West First
Street, Room 216, Port Angeles, WA 98352.
Resident Agent in Charge, PO Box 2841, Portland, OR 97208
Resident Agent in Charge, 1755 E. Plumb Lane, Airport Plaza, Suite
229, Reno, NV 89502.
Resident Agent in Charge, PO Box 214666, Sacramento, CA 95821.
Special Agent in Charge, 401 West A Street, Suite 305, San Diego, CA
90101.
Special Agent in Charge, 1700 Montgomery Street, Suite 445, San
Francisco, CA 94111.
Resident Agent in Charge (SFO), San Francisco International
Airport, P. O. Box 251747, San Francisco, CA 94128.
Resident Agent in Charge, Courthouse and Federal Building, 280
South First Street, Suite 190, San Jose, CA 95113.
Resident Agent in Charge, 406 Virginia Avenue, San Ysidro, CA
92073.
Special Agent in Charge, Federal Office Building, 909 First Avenue,
Room 4100, Seattle, WA 98174.
Resident Agent in Charge, West 904 Riverside, Room 332, Spokane, WA
92210.
Assistant Regional Commissioner (Enforcement) North Central Region,
55 East Monroe Street, Suite 1501, Chicago, IL 60603 (North
Central).
Special Agent in Charge, 610 South Canal Street, Room 851, Chicago,
IL 60607.
Resident Agent in Charge (Cincinnati) Suite 200, 207 Grandview
Drive, Fort Mitchell, KY 41017.
Special Agent in Charge (Cleveland) Commerce Place, 7123 Pearl
Road, Room 305, Middleburg Heights, OH 44130.
Resident Agent in Charge, 78 E. Chestnut Street, Room 411,
Columbus, OH 42315.
Special Agent in Charge, PO Drawer 3609, Denver, CO 80294.
Special Agent in Charge, McNamara Federal Building, 477 Michigan
Avenue, Room 350, Detroit, MI 48226.
Resident Agent in Charge, PO Box 791, Great Falls, MT 59403
Resident Agent in Charge, PO Box 51366, Indianapolis, IN 46251.
Resident Agent in Charge, 2701 Rockcreek Parkway, Suite 206, North
Kansas City, MO 64117.
Resident Agent in Charge, PO Box 92847, Milwaukee, WI 53202.
Special Agent in Charge, Federal Office Building, 212 Third Avenue
South, Room 154, Minneapolis, MN 55401.
Resident Agent in Charge, PO Box 192, Pembina, ND 58271.
Resident Agent in Charge, 114 Market Street, Room 942, St.Louis, MO
63101.
Resident Agent in Charge, 1745 W. 1700 S, Room 1124, Salt Lake
City, UT 84104.
BILLING CODE: 4820-02-F
