[Federal Register Volume 60, Number 217 (Thursday, November 9, 1995)]
[Notices]
[Pages 56769-56777]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X95-91109]
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Financial Management Service
Treasury/FMS .001
Administrative Records--Treasury/Financial Management Service.
Financial Management Service, U.S. Department of the Treasury,
Prince George Metro Center II, 3700 East-West Highway, Room 135,
Hyattsville, MD 20782. Also, please see appendix I.
Financial Management Service personnel.
(1) Motor Vehicle Drivers Permits. (2) Motor Vehicle Accident
Reports. (3) Parking Permits. (4) Distribution List of individuals
requesting various Treasury publications. (5) Treasury Credentials.
5 U.S.C. 301.
[[Page 56770]]
These records and information in the records may be used to: (1)
Disclose to GSA for drivers permits, parking permits, accident reports,
and credentials; (2) disclose to GPO for servicing public on Treasury
publications.
Hardcopy and microcomputer.
By name and by Treasury publication.
Locked containers. Administrative Procedure - names are not given
to anyone except those who control the listing.
(1) Motor Vehicle Drivers Permits - destroy 3 years from date of
separation or 3 years after rescission of authorization. (2)
Distribution List - destroy one year after declared obsolete. (3) Motor
Vehicle Accident Reports - six years after closure of the case. (4)
Parking permits and Treasury Credentials - destroy 3 months after
return to issuing officer.
Director, Facilities Management Division, Financial Management
Service, U.S. Department of the Treasury, Prince George Metro Center
II, 3700 East-West Highway, Room 127, Hyattsville, MD 20782.
Inquiries under the Privacy Act of 1974 shall be sent to the
Disclosure Officer, Financial Management Service, U.S. Department of
the Treasury, Liberty Center Building, 401 14th St., SW, Washington, DC
20227. All individuals making inquiries should provide with their
request as much descriptive matter as is possible to identify the
particular record desired. The Systems Manager will advise as to
whether the Service maintains the record requested by the individual.
Individuals requesting information under the Privacy Act of 1974
concerning procedures for gaining access or contesting records should
write to the Disclosure Officer at the address shown above. All
individuals are urged to examine the rules of the U.S. Department of
the Treasury published in 31 CFR part 1, subpart C concerning
requirements of this Department with respect to the Privacy Act of
1974.
See ``Record access procedures'' above.
Financial Management Service personnel.
None.
Appendix to FMS .001
Motor Vehicle Drivers Permits:Prince George Center II3700 East--West
Highway, Hyattsville, MD 20782
Motor Vehicle Accident Reports:(1) Prince George Metro Center II,
3700 East--West Highway, Room 135, Hyattsville, MD 20782.(2) Ardmore
East Business Center 3361-L 75th Avenue Landover, MD 20785
Parking Permits:Prince George Center II3700 East--West Highway, Room
127Hyattsville, MD 20782
Distribution List:(1) Ardmore East Business Center 3361-L 75th
Avenue Landover, MD 20785(2) Liberty Center Building 401 14th
Street, SW, Room 259 Washington, DC 20227
Treasury Credentials:Prince George Metro Center II3700 East--West
Highway, Room 158-B,Hyattsville, MD 20782.
Treasury/FMS .002
Payment issue records for regular recurring benefit payments--
Treasury/Financial Management Service.
Financial Management Service, U.S. Department of the Treasury,
Liberty Center Building, 401 14th Street, SW, Washington, DC 20227.
Records maintained in Financial Centers in six Regions: Austin, TX;
Birmingham, AL; Chicago, IL; Kansas City, KS; Philadelphia, PA; and San
Francisco, CA. Also maintained in all Federal Record Centers by NARA.
(1) Beneficiaries of Title II of the Social Security Act.
(2) Beneficiaries of Title XVI of the Social Security Act.
(3) Beneficiaries of the Civil Service Retirement System.
(4) Beneficiaries of the Railroad Retirement System.
(5) Beneficiaries of the Department of Veterans Affairs
(6) Holders of Series H and HH Bonds (interest payment).
Payment issue records for regular recurring benefit payments
showing name, check number and symbol, or other identification,
address, account number, payment amount, and date of issuance for each
of the categories of individuals listed above.
5 U.S.C. 301; Executive Order 6166, dated June 10, 1933.
These records and information in the records may be used to: (1)
Disclose to banking industry for payment verification; (2) disclose to
Federal investigative agencies, Departments and agencies for whom
payments are made, and payees; (3) disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (4)
disclose information to a Federal, State, or local agency, maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's or the bureau's hiring or
retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit; (5) disclose information to
a court, magistrate, or administrative tribunal in the course of
presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (6) disclose information to foreign governments in
accordance with formal or informal international agreements; (7)
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (8)
provide information to the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (9) provide information to unions
recognized as exclusive bargaining representatives under the Civil
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; and (10) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
[[Page 56771]]
Microfilm-magnetic tape for categories of individuals 1 through 6.
By account number.
Computer password system, card-key entry system, limited to
authorized personnel.
Indefinitely.
Chief, Disbursing Officer, Financial Management Service, 401 14th
Street, SW, Washington, DC 20227.
Inquiries under the Privacy Act of 1974 shall be addressed to the
Disclosure Officer, Financial Management Service, 401 14th Street, SW,
Washington, DC 20227. All individuals making inquiries should provide
with their request as much descriptive matter as is possible to
identify the particular record desired. The Systems Manager will advise
as to whether the Service maintains the record requested by the
individual.
Individuals requesting information under the Privacy Act of 1974
concerning procedures for gaining access or contesting records should
write to the Disclosure Officer at the address shown above. All
individuals are urged to examine the rules of the U.S. Department of
the Treasury published in 31 CFR, part 1, subpart C concerning
requirements of this Department with respect to the Privacy Act of
1974.
See``Record access procedures'' above.
Voucher certifications by Departments and agencies for whom
payments are made.
None.
Treasury/FMS .003
Claims and Inquiry Records on Treasury checks, and International
claimants--Treasury/Financial Management Service.
Financial Management Service, U.S. Department of the Treasury,
Prince George Metro Center II, 3700 East-West Highway, Room 727D,
Hyattsville, MD 20782.
(1) Payees and holders of Treasury checks, (2) Claimants awarded
benefits under the War Claims Act and the International Claims
Settlement Act of 1949.
(1) Treasury check claim file: Treasury check, claim of payee with
name and address, settlement action taken. (2) Awards for claims for
losses sustained by individuals.
5 U.S.C. 301; (1) For Treasury check claims - 31 U.S.C. 71 with
delegation of authority from Comptroller General of the United States;
(2) International claims - 50 U.S.C. 2012; 22 U.S.C. 1627, 1641, 1642.
(1) Information is routinely disclosed to endorsers concerning
checks for which there is liability, Federal agencies, State and local
law enforcement agencies, General Accounting Office, Congressional
offices and media assistance offices on behalf of payee claimants. (2)
International Claims - Information in files is used by claimants
(awardees) and their representatives, Foreign Claims Settlement
Commission, and Congressmen. These records and information in the
records may be used to: (1) Disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (2)
disclose information to a Federal, State, or local agency, maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's or the bureau's hiring or
retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit; (3) disclose information to
a court, magistrate, or administrative tribunal in the course of
presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (4) disclose information to foreign governments in
accordance with formal or informal international agreements; (5)
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (6)
provide information to the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (7) To provide information to unions
recognized as exclusive bargaining representatives under the Civil
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (8) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
(1) Claim file folders, card/paper checks, microfilm, and magnetic
media. (2) Correspondence files. (3) Claim file folders.
(1) Name of payee and check number and symbol. (2) Alpha cross-
reference to case number. (3) Name of claimant or alpha reference to
claim number.
(1) Secured building, (2) Secured files in secured building.
(1) Claim files and checks, six years seven months; Microfilm,
indefinitely. (2) Correspondence files - seven years. (3) Claim file
folders - indefinitely.
Category 1: Director, Financial Processing Division, Prince George
Metro Center II, 3700 East-West Highway, Room 727D, Hyattsville, MD
20782. Category 2: Director, Funds Management Division, Prince George
Metro Center II, 3700 East-West Highway, Room 620D, Hyattsville, MD
20782.
Inquiries under the Privacy Act of 1974 shall be addressed to the
Disclosure Officer, Financial Management Service, 401 14th St., SW,
Washington, DC 20227. All individuals making inquiries should provide
with
[[Page 56772]]
their request as much descriptive matter as is possible to identify the
particular record desired. The Systems Manager will advise as to
whether the Service maintains the record requested by the individual.
Individuals requesting information under the Privacy Act of 1974
concerning procedures for gaining access or contesting records should
write to: Disclosure Officer, Room 341-A, Financial Management Service,
U.S. Department of the Treasury, 401 14th Street, SW., Washington, DC
20227. All individuals are urged to examine the rules of the U.S.
Department of the Treasury published in 31 CFR part 1, subpart C
concerning requirements of this Department with respect to the Privacy
Act of 1974.
See ``Record access procedures'' above.
(1) Individual payees of Treasury checks, endorsers of Treasury
checks, investigative agencies, contesting claimants. (2) Awards
certified to Treasury for payment by Foreign Claims Settlement
Commission.
None.
Treasury/FMS .005
FMS Personnel Records--Treasury/Financial Management Service.
Financial Management Service, U.S. Department of the Treasury, 401
14th ST., SW, Washington, DC 20227; Financial Management Service, U.S.
Department of the Treasury, Prince George Metro Center II, 3700 East-
West Highway, Hyattsville, MD 20782.
All Employees of Service (Separated employees - in certain cases)
and applicants.
(1) Locator Cards. (2) Incentive Awards Record. (3) Official
Personnel Folder. (4) Personnel Roster. (5) Logs of SF-52's, (6)
Correspondence File. (7) Position Listings. (8) Position Descriptions
with Evaluation Statements. (9) Personnel Management Evaluation Survey
Reports. (10) Applicant Supply File. (11) Request for Certification
File. (12) Merit Promotion File. (13) Exit Interview File. (14)
Performance File. (15) Statistical Reports - retrievable by names: (a)
Personnel Status Report, (b)Ad Hoc Retiree Report, (c) Monthly EEO
report, (d) Direct Hire Authority Report, (e) Registers Worked File,
(f) Statements of Employment and Financial Interest, and (g) Other
similar files or registers. (16) Training Course Nominations. (17)
Evaluation of Training Program. (18) Tuition Assistance Files. (19)
Senior Executive Service Development File. (20) Management Development
File.
Executive Order 10561, dated September 13, 1954, Federal Personnel
Manual, and Title 5 of U.S.C. Code.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) disclose
information to foreign governments in accordance with formal or
informal international agreements; (5) provide information to a
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (6) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (7) To provide information to unions recognized as
exclusive bargaining representatives under the Civil Service Reform Act
of 1978, 5 U.S.C. 7111 and 7114, and (8) provide information to third
parties during the course of an investigation to the extent necessary
to obtain information pertinent to the investigation.
Hard copy and magnetic storage.
Alphabetically by name; also in some instances by organization,
then Social Security number.
Secured building, secured room, and locked cabinets. Non--FMS
access is limited to investigators from OPM, etc., members of Fair
Employment staff and Union officials.
Records are maintained and disposed of in accordance with General
Records Schedules issued by the National Archives and Records
Administration.
Director, Human Resources Division, Financial Management Service,
U.S. Department of the Treasury, Prince George Metro Center II, 3700
East-West Highway, Room 113-F, Hyattsville, MD 20782.
Inquiries under the Privacy Act of 1974 shall be addressed to the
Disclosure Officer, Financial Management Service, 401 14th St., SW,
Washington, DC 20227. All individuals making inquiries should provide
with their request as much descriptive matter as is possible to
identify the particular record desired. The Systems Manager will advise
as to whether the Service maintains the record requested by the
individual.
Individuals requesting information under the Privacy Act of 1974
concerning procedures for gaining access or contesting records should
write to the Disclosure Officer at the address shown above. All
individuals are urged to examine the rules of the U.S. Department of
the Treasury published in 31 CFR part 1, subpart C concerning
requirements of this Department with respect to the Privacy Act of
1974.
See ``Record access procedures'' above.
Applicant Personnel Action Forms (SF-50), SF-171 (Completed by
[[Page 56773]]
applicant), Payroll Actions References, Educational Institutions, etc.
None.
Treasury/FMS .007
Payroll and Pay Administration--Treasury/Financial Management
Service.
Financial Management Service, U.S. Department of the Treasury,
Prince George Metro Center II, 3700 East-West Highway, Room 133,
Hyattsville, MD 20782.
All Employees of the Service and Separated Employees.
(1) Official Payroll Folder (a) Levy and Garnishment Records. (b)
SF-1192--Savings Bond Authorization. (c) SF-1199A--Allotment of Pay to
Saving Account. (d) Copies of SF-50--Notification of Personnel Action.
(e) Withholding Tax Exemptions. (f) Copy of Health Benefit Designation.
(g) Copy of Life Insurance Forms. (h) Payroll Change Slips. (i)
Combined Federal Campaign Designations. (j) Copy of SF-1150. (2) Time
and Attendance Reports (a) SF-71 Request for Leave. (b) Court Leave
Documents. (c) Request for Advancement of Leave. (3) Payroll
Comprehensive Listing (a) Current Payment Information. (b) Record of
Leave Earned and Used. (c) All Deductions from Pay. (d) Personnel
Information such as Grade, Step, Salary, Title, Date of Birth, Social
Security Number, Veterans Preference, Tenure, etc. (4) Payroll Control
Registers.
Title 5 - Pay, Leave and Allowances.
Disclosure permitted to Federal Agencies and to State and Local
Agencies for tax purposes.
Hard copy, microfiche, and magnetic media.
By Social Security number.
Secured building, secured room and locked cabinets.
Records are stored, maintained and disposed of in accordance with
General Records Schedules issued by the National Archives and Records
Administration.
Director, Human Resources Division, Financial Management Service,
Prince George Metro Center II, 3700 East-West Highway, Room 113-F,
Hyattsville, MD 20782.
Inquiries under the Privacy Act of 1974 shall be addressed to the
Disclosure Officer , 401 14th St., SW, Washington, DC 20227. All
individuals making inquiries should provide with their request as much
descriptive matter as is possible to identify the particular record
desired. The Systems Manager will advise as to whether the Service
maintains the record requested by the individual.
Individuals requesting information under the Privacy Act of 1974
concerning procedures for gaining access or contesting records should
write to the Disclosure Officer at the address shown above. All
individuals are urged to examine the rules of the U.S. Department of
the Treasury published in 31 CFR part 1, subpart C concerning
requirements of this Department with respect to the Privacy Act of
1974.
See ``Record access procedures'' above.
From individual Service employees.
None.
Treasury/FMS .008
Personnel Security Records--Treasury/Financial Management Service.
Financial Management Service, U. S. Department of the Treasury,
Prince George Metro Center II, 3700 East-West Highway, Room 158-B,
Hyattsville, MD 20782.
Financial Management Service Employees, contractor employees, and
applicants for position in the Service.
Results of investigations, national agency checks and written
inquiries, and other limited investigations.
Title 5, U.S.C., Chapter 73, Executive Order 10450, as amended,
and Treasury Order 102-3.
The records are reviewed for the purpose of determining the
suitability of Service employees, contractor employees, and applicants
and granting security clearances for employees in sensitive positions.
Users: Federal Agencies, Federal, State and Local Law Enforcement
Agencies; and credit bureaus. These records and information in the
records may be used to: (1) Disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (2)
disclose information to a Federal, State, or local agency, maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's or the bureau's hiring or
retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit; (3) disclose information to
a court, magistrate, or administrative tribunal in the course of
presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (4) disclose information to foreign governments in
accordance with formal or informal international agreements; (5)
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (6)
provide information to the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal
[[Page 56774]]
proceedings; (7) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114, and (8) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
File folders and computers.
Filed alphabetically by name and Social Security Number.
Stored in a safe cabinet secured with a combination lock and/or
magnetic media. Access to the records is restricted to key personnel
who have been granted clearances to occupy critical-sensitive
positions.
The records on employees are retained by the Service during their
employment. The records on applicants not selected and separated
employees are destroyed, sent to the Federal Records Center, or
returned to the investigating agency.
Director, Program Review Division, Financial Management Service,
Prince George Metro Center II, 3700 East-West Highway, Room 158-B,
Hyattsville, MD 20782.
Inquiries under the Privacy Act of 1974 shall be addressed to the
Disclosure Officer, 401 14th Street, SW, Washington, DC 20227. All
individuals making inquiries should provide with their request as much
descriptive matter as is possible to identify the particular record
desired. The Systems Manager will advise as to whether the Service
maintains the record.
Individuals requesting information under the Privacy Act of 1974
concerning procedures for gaining access or contesting records should
write to the Disclosure Officer. All individuals are urged to examine
the rules of the U.S. Department of the Treasury published in 31 CFR
part 1, subpart C concerning requirements of this Department with
respect to the Privacy Act of 1974.
See ``Records access procedures'' above.
Sources are applicants, employers, former employers, contractor
employers, references, fellow workers, neighbors, educational
authorities, military records, police and criminal records, credit
records and others as required.
None.
Treasury/FMS .010
Records of Accountable Officers' authority with Treasury--
Treasury/Financial Management Service.
Financial Management Service, U.S. Department of the Treasury,
Liberty Center Building, 401 14th Street, SW, Washington, DC 20227.
(1) Regional Directors. (2) Certifying Officers. (3) Designated
Agents.
Records are maintained on the above listed accountable officers
showing the designation or removal of the officer to act in the
specified capacity pursuant to a proper authorization.
5 U.S.C. 301; Executive Order 6166, dated June 10, 1933.
These records and information in the records may be used to: (1)
Disclose to Banking institutions, Federal Reserve Banks, and Government
agencies for verification of information on authority of accountable
officers to determine propriety of actions taken by such individuals;
(2) disclose pertinent information to appropriate Federal, State, local
or foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (3) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (4) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (5) disclose
information to foreign governments in accordance with formal or
informal international agreements; (6) provide information to a
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (7) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (8) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; and (9) provide information to third parties
during the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Card files; paper files.
By name.
Regional Directors' files are locked.
Hard-copy records are maintained and disposed of in accordance
with General Records Schedules issued by the National Archives and
Records Administration.
Chief, Disbursing Officer, Financial Management Service, U.S.
Department of the Treasury, 401 14th Street, SW, Room 343, Washington,
DC 20227.
Director, Austin Regional Financial Center, Financial Management
Service, Department of the Treasury, 1619 E. Woodward Street,
Austin, TX 78741.
Director, Birmingham Regional Financial Center, Financial Management
Service, Department of the Treasury, 190 Vulcan Road, Birmingham, AL
35109.
Director, Chicago Regional Financial Center, Financial Management
Service, Federal Office Building, 536 S. Clark Street, Chicago, IL
60605.
[[Page 56775]]
Director, Kansas City Regional Financial Center, Financial
Management Service, Department of the Treasury, 2100 W. 36th Avenue,
Kansas City, KS 66103.
Director, Philadelphia Regional Financial Center, Financial
Management Service, 1300 Townsend Road, Philadelphia, PA 19154.
Director, San Francisco Regional Financial Center, 390 Main Street,
San Francisco, CA 94104.
Inquiries under the Privacy Act of 1974 shall be addressed to the
Disclosure Officer, Financial Management Service, 401 14th St., SW,
Washington, DC 20227. All individuals making inquiries should provide
with their request as much descriptive matter as is possible to
identify the particular record desired. The Systems Manager will advise
as to whether the Service maintains the record requested by the
individual.
Individuals requesting information under the Privacy Act of 1974
concerning procedures for gaining access or contesting records should
write to the Disclosure Officer. All individuals are urged to examine
the rules of the U.S. Department of the Treasury published in 31 CFR
part 1, subpart C concerning requirements of this Department with
respect to the Privacy Act of 1974.
See ``Record accessprocedures'' above.
Government Departments and Agencies requiring services of Treasury
Department for issuance and payment of Treasury checks.
None.
Treasury/FMS .012
Pre-complaint Counseling and Complaint Activities--Treasury/
Financial Management Service.
Financial Management Service, U.S. Treasury Department, Prince
George Metro Center II, 3700 East-West Highway, Room 132, Hyattsville,
MD 20782.
Employees seeking services of EEO Counselors.
Monthly pre-complaint activity reports from seven Financial
Centers and Headquarters.
5 U.S.C. 7154; 42 U.S.C. 200e-16; Executive Order 11478; and 5 CFR
part 713.
Used to keep records on EEO Counseling activities for annual
submission to Treasury.
File cabinet.
Filed by station and date of receipt.
Staff supervision is maintained during the day. Records are kept
locked in the files.
Reports destroyed at the end of four years.
EEO Officer, Financial Management Service, Prince George Metro
Center II, 3700 East-West Highway, Room 132, Hyattsville, MD 20782.
Inquiries under the Privacy Act of 1974 shall be addressed to the
Disclosure Officer, 401 14th Street, SW., Washington, DC 20227. All
individuals making inquiries should provide with their request as much
descriptive matter as is possible to identify the particular record
desired. The Systems Manager will advise as to whether the Service
maintains the record requested by the individual.
Individuals requesting information under the Privacy Act of 1974
concerning procedures for gaining access or contesting records should
write to the Disclosure Officer. All individuals are urged to examine
the rules of the U.S. Department of the Treasury published in 31 CFR
part 1, subpart C concerning requirements of this Department with
respect to the Privacy Act of 1974.
See ``Record access procedures'' above.
Monthly submissions by Financial Centers and Headquarters.
None.
Treasury/FMS .013
Gifts to the United States--Treasury/Financial Management Service.
Financial Management Service, U.S. Department of the Treasury,
Prince George Metro Center II, 3700 East-West Highway, Hyattsville, MD
20782.
Donors of intervivos and testamentary gifts to the United States.
Correspondence, copies of wills and court proceedings, and other
material related to gifts to the United States.
31 U.S.C. 3113.
Disclosures are not made outside of the Department.
Filing cabinets.
Name of donor.
Access is limited to persons on official business.
Records are maintained for 10 years.
Financial Information Management, Directorate, Financial
Management Service, Prince George Metro Center II, 3700 East-West
Highway, Hyattsville, MD 20782.
Individuals wishing to be notified if they are named in this
system of records, or gain access to records maintained in this system
must submit a written request containing the following elements: (1)
Identify the record system; (2) identify the category and type of
records sought; and (3) provide at least two items of secondary
identification (date of birth, employee
[[Page 56776]]
identification number, dates of employment or similar information).
Address inquiries to Disclosure Officer (See ``Record access
procedures'' below).
Disclosure Officer, Financial Management Service, U.S. Department
of the Treasury, Liberty Center Building, 401 14th Street, SW.,
Washington, DC 20227.
See ``Record access procedures'' above.
Individuals, executors, administrators and other involved persons.
None.
Treasury/FMS .014
Debt Collection Operations System--Treasury/Financial Management
Service.
The Debt Collections Operations Staff, Financial Management
Service, U.S. Department of the Treasury, 401 14th Street, SW.,
Washington, DC 20227.
Records are maintained on individuals and entities that are
financially indebted to the U.S. Government through one or more of its
departments and agencies and are the result of participation in a
Federal direct or guaranteed loan program, the assessment of a fine,
fee, or penalty, an overpayment or advance, or other extensions of
credit such as would result from sales of goods or services.
Information varies, depending on the individual debtor, the type
of indebtedness and the agency to which monies are owed. The system of
records contains information pertaining to: (1) individuals and
commercial organizations, such as name, Taxpayer Identification Number
(i.e., social security number, or employer identification number), work
and home address, and work and home phone numbers; (2) the
indebtedness, such as the original amount of the debt, the date the
debt originated, the amount of the delinquency/default, the date of
delinquency/default, basis of the debt, amounts accrued for interest,
penalties, and administrative costs, and payments on the account; (3)
actions taken to enforce recovery of the debt, such as copies of demand
letters/invoices, and documents required for the referral of accounts
to collection agencies, or for litigation; and (4) referring or client
agency, such as name, phone number, and address of the agency contact.
Federal Claims Collection Act of 1966 (Pub L. 89-508), as amended
by the Debt Collection Act of 1982 (Pub L. 97-365. as amended), and the
Deficit Reduction Act of 1984 (Pub L. 98-369, as amended); 31 U.S.C.
37, Subchapter I (General) and Subchapter II (Claims of the U.S.
Government).
The purpose of the system is to maintain a record of individuals
and entities that are indebted to the various Federal Government
departments and agencies and whose accounts are being serviced or
collected by the Financial Management Service (FMS), in accordance with
written agreements reached between the relevant agency (``client'') and
FMS. The records ensure that: Appropriate collection action on debtors'
accounts is taken and properly tracked, monies collected and credited,
and accounts are returned to the appropriate client at the time the
account is collected or closed.
These records and information in these records may be used to
disclose information to: (1) Appropriate Federal, state, local or
foreign agencies responsible for investigating or implementing, a
statute, rule, regulation, order, or license; (2) a court, magistrate,
or administrative tribunal in the course of presenting evidence,
including disclosures to opposing counsel or witnesses in the course of
civil discovery, litigation, or settlement negotiations, in response to
a subpoena, or in connection with criminal law proceedings; (3) a
congressional office in response to an inquiry made at the request of
the individual or entity to whom the record pertains; (4) the Internal
Revenue Service for the purpose of: effecting and administrative offset
against the debtor's tax refund to recover a delinquent debt owed to
the U.S. Government by the debtor; or, obtaining the mailing address of
a taxpayer/debtor in order to locate the taxpayer/debtor in accordance
with 31 U.S.C. 3711, 3717, and 3718 and 26 U.S.C. 6103(m)(2); (5) the
Department of Justice for the purpose of litigation to enforce
collection of a delinquent debt or to obtain the Department of
Justice's concurrence in a decision to compromise, suspend, or
terminate collection action on a debt with a principle amount in excess
of $100,000 or such higher amount as the Attorney General may, form
time to time, prescribe in accordance with 31 U.S.C. 3711(a); (6) the
Department of Defense or the U.S. Postal Service or other Federal
agency for the purpose of conducting an authorized computer matching
program in compliance with the Privacy Act of 1974, as amended, so as
to identify and locate individuals receiving Federal payments
(including, but not limited to, salaries, wages, and benefits) for the
purpose of requesting voluntary repayment or implementing Federal
employee salary offset or administrative offset procedures; (7) the
Department of Defense or U.S. Postal Service or other Federal agency
for the purpose of effecting an administrative offset against Federal
payments certified to be paid to the debtor to recover a delinquent
debt owed to the U.S. Government by the debtor; and (8) any creditor
Federal agency seeking assistance for the purpose of seeking voluntary
repayment of a debt or implementing Federal employee salary offset or
administrative offset in the collection of unpaid financial
obligations.
Debt information concerning a government claim against a debtor is
also furnished in accordance with 5 U.S.C. 552a(b)(12) and section 3 of
the Debt Collection Act of 1982, as amended (Pub. L. 97-365), to
consumer reporting agencies, as defined by the Fair Credit Reporting
Act, 5 U.S.C. 1681(f), to encourage repayment of an overdue debt.
Records are maintained on magnetic disc, tape, and hard copy.
Records are retrieved by name or taxpayer identification number
(i.e., social security number or employer identification number).
All officials access the system of records will do so on a need-
to-know basis only, as authorized by the system manager. Procedural and
physical safeguards are utilized, such as accountability, receipt
records, and
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specialized communications security. This data system has an internal
mechanism to restrict access to authorized officials. Hard-copy records
are held in steel cabinets, with access limited by visual controls and/
or lock system. During normal working hours, files are attended by
responsible officials; files are locked up during non-working hours.
The building is patrolled by uniformed security guards.
Hard-copy records are returned to the agency which had contracted
for service or collection with FMS at the time an individual account is
resolved through collection, compromise, or write-off/close out or at
the agency's request. Summary information, such as results of
collection action undertaken, for the purpose of producing management
reports is retained for a period of five (5) years.
System Manager, Debt Collection Operations Staff, Financial
Management Service, 401 14th Street, SW, Washington, DC 20227.
Inquiries under the Privacy Act of 1974 shall be addressed to the
Disclosure Officer, Financial Management Service, 401 14th Street, SW,
Washington, DC 20227. All individuals making inquiries should provide
with their request as much descriptive matter as is possible to
identify the particular record desired. The system manager will advise
as to whether FMS maintains the records requested by the individual.
Individuals requesting information under the Privacy Act of 1974
concerning procedures for gaining access or contesting records should
write to the Disclosure Officer. All individuals are urged to examine
the rules of the U.S. Department of the Treasury published in 31 CFR
part, subpart C, appendix G, concerning requirements of this Department
with respect to the Privacy Act of 1974.
See ``Record access procedures'' above.
Information from this system is obtained from the individual or
entity, creditor agencies, Federal employing agency, collection
agencies, credit bureaus, and Federal, state or local agencies
furnishing identifying information and/or address of debtor
information.
None.
BILLING CODE: 4810-35-F
