[Federal Register Volume 64, Number 249 (Wednesday, December 29, 1999)]
[Notices]
[Pages 73075-73079]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-33814]
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
-----------------------------------------------------------------------
SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
February 14, 2000. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov. Requesters must
cite the control number, which
[[Page 73076]]
appears in parentheses after the name of the agency which submitted the
schedule, and must provide a mailing address. Those who desire
appraisal reports should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 713-7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs to conduct its business. Some schedules are comprehensive and
cover all the records of an agency or one of its major subdivisions.
Most schedules, however, cover records of only one office or program or
a few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too,
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Commerce, Bureau of the Census (N1-29-99-7, 2
items, 1 temporary item). Duplicate copies of 1970 decennial census
planning and management files retained in field offices for quick
reference. Records include copies of questionnaires, directives and
manuals, meeting notes, correspondence, and evaluation reports.
Recordkeeping copies of these files are proposed for permanent
retention.
2. Department of Commerce, Office of the Secretary and Office of
the General Counsel (N1-40-99-1, 8 items, 6 temporary items). Files of
the General Counsel dating from 1950 through 1968 are proposed for
disposal. Included are routine administrative and general subject
files, Oil Import Appeals Board case files accumulated by the
Department's representative to the Board, working files of attorneys,
copies of decided Civil Aeronautics Board dockets, and Business and
Defense Services Administration (BDSA) case files documenting routine
company audits and security investigations of firms and individuals
performed under the provisions of the Defense Production Act. Files
proposed for permanent retention date from 1913 to 1961 and include
BDSA general subject files and correspondence, memorandums, and reports
dealing with matters of domestic and international significance
accumulated by the Office of the Secretary of Commerce.
3. Department of Education, Office of Student Financial Assistance
(N1-441-00-1, 9 items, 9 temporary items). Paper and electronic records
compiled by the Institutional Participation Oversight Service during
the evaluation of applications from institutions seeking to participate
in student financial assistance programs authorized by Title IV of the
Higher Education Act of 1965, as amended. Records include application
case files for institutions, correspondence and other documents
relating to applications and program participation agreements,
financial statement files, audit report files, and program review
files. Also included are electronic copies of documents created using
electronic mail and word processing.
4. Department of Housing and Urban Development, Office of Community
Planning and Development (N1-207-00-1, 1 item, 1 temporary item).
Forms, checklists, correspondence, and related materials used to
determine if underutilized or surplus Federal property is suitable for
leasing to organizations assisting the homeless.
5. Department of Justice, Federal Bureau of Investigation (N1-65-
00-1, 1 item, 1 temporary item). Audiotapes of incoming telephone
messages to the FBI captured by switchboard monitoring and recording
systems. Tapes of messages containing no information of continuing
value are proposed for disposal. Audiotapes with information concerning
emergencies, threats, or criminal activity are filed in the appropriate
case file and disposed of in accordance with the NARA-approved
disposition instructions for the file.
6. Department of Justice, Immigration and Naturalization Service
(N1-85-99-6, 9 items, 8 temporary items). Records of the Office of
Internal Audit including subject files, files concerning reviews and
studies of agency programs, and investigative case files concerning
allegations and investigations of employee misconduct. Also included
are electronic copies of documents created using electronic mail and
word processing. Significant investigative case files are proposed for
permanent retention.
7. Department of Labor, Employment and Training Administration (N1-
369-00-1, 12 items, 12 temporary items). Records relating to the
administration of the Job Training Partnership Act. Included are
agreements, biannual state planning files, grant files, and electronic
copies of documents created using electronic mail and word processing.
8. Environmental Protection Agency, Office of Air and Radiation
(N1-412-99-9, 2 items, 2 temporary items). Emission Factors Program
test records, including electronic copies of records created using
electronic mail and word processing. Records consist of raw data and
test results, which are used for the development of models for
estimating in-use emission factors for highway vehicles.
9. Environmental Protection Agency, Agency-wide (N1-412-99-16, 3
items, 2 temporary items). Records accumulated pursuant to the
Administrative Procedures Act documenting pre-regulatory and non-
regulatory risk management decisions including meeting notes and
summaries, correspondence, press releases, reports, and public
comments. Electronic copies of records created using electronic mail
and office automation applications are proposed for disposal as are
paper records that have been microfilmed. Microfilm copies are proposed
for permanent retention. Paper records that
[[Page 73077]]
have not been microfilmed are also proposed for permanent retention.
10. Environmental Protection Agency, Office of Air and Radiation
(N1-412-00-7, 3 items, 3 temporary items). Forms and related records
verifying that motor vehicles were legally imported into the United
States, including electronic copies of records created using electronic
mail and word processing.
11. National Aeronautics and Space Administration, Agency-wide (N1-
255-00-2, 6 items, 6 temporary items). Training records documenting
employee participation in agency-required training for technical
certification or to meet contract requirements. Records include
rosters, correspondence, certification letters, and electronic copies
of records created using electronic mail and word processing.
12. Nuclear Regulatory Commission, Office of Commission Appellate
Adjudication (N1-431-99-9, 13 items, 10 temporary items). Electronic
records in the Commission's Agency-wide Document Access and Management
System (ADAMS) accumulated by the Office of Commission Appellate
Adjudication, including electronic copies of records created using
office automation tools and records that are used to create ADAMS
portable document format files. The electronic recordkeeping copies of
draft memorandum and order files along with office program management
and operational files are proposed for disposal as are paper files that
pre-date ADAMS. Records proposed for permanent retention include
recordkeeping copies of informational legal memoranda prepared for
Commissioners, no-action memoranda, and legal memoranda pertaining to
cases monitored by the Office.
13. Nuclear Regulatory Commission, Office of the Inspector General
(N1-431-00-1, 36 items, 25 temporary items). Electronic records in the
Commission's Agency-wide Document Access and Management System (ADAMS)
accumulated by the Inspector General, including electronic copies of
records created using office automation tools and records that are used
to create ADAMS portable document format files. The electronic
recordkeeping copies of audit case files are proposed for disposal as
are paper copies of these records that pre-date ADAMS. Also proposed
for disposal are electronic recordkeeping copies of such files as
records of committees and conferences for which NRC is not the sponsor,
program correspondence accumulated below the Office director level, and
routine correspondence. Paper copies of these records were previously
approved for disposal. Electronic recordkeeping copies of public
release versions of final investigative reports and of investigative
documents from cases that lack historical value are proposed for
disposal as well. Recordkeeping copies of investigative case files and
final reports are maintained in paper form and are included in
Disposition Job No. N1-431-00-2 (see below). Records proposed for
permanent retention include recordkeeping copies of such files as
program correspondence accumulated at the Office director level,
records of committees and conferences sponsored by NRC, copies of final
investigation reports made publicly available, and rulemaking files.
This schedule also proposes minor changes in the disposition
instructions for paper copies of committee and conference records,
which were previously scheduled.
14. Nuclear Regulatory Commission, Office of the Inspector General
(N1-431-00-2, 5 items, 3 temporary items). Records relating to
investigations of alleged fraud, waste, abuse, and violations of laws
and regulations. Records proposed for disposal include investigation
case files that lack historical value and files containing allegations
and information of an investigative nature that do not result in formal
investigations. Also proposed for disposal are electronic records
created using office automation tools used to create paper records.
Records proposed for permanent retention include paper copies of final
investigation reports and investigation case files that pertain to high
ranking officials, attract national or regional media attention, or
result in congressional investigations or substantive changes in agency
policies and procedures.
15. Nuclear Regulatory Commission, Office of Incident Response
Operations (N1-431-00-3, 17 items, 10 temporary items). Electronic
records in the Commission's Agency-wide Document Access and Management
System (ADAMS) accumulated by the Office of Incident Response
Operations, including electronic copies of records created using office
automation tools and records that are used to create ADAMS portable
document format files. The electronic recordkeeping copies of
correspondence files that document routine program development,
management, and operational functions are proposed for disposal as are
paper files that pre-date ADAMS. Records proposed for permanent
retention include record-keeping copies of correspondence files that
document policy-making decisions, significant management functions, and
unusual occurrences or events that are highly significant or result in
major changes in regulatory activities.
16. Nuclear Regulatory Commission, Office of Administration (N1-
431-00-4, 105 items, 88 temporary items). Electronic records in the
Commission's Agency-wide Document Access and Management System (ADAMS)
accumulated by the Office of Administration, including electronic
copies of records created using office automation tools and records
that are used to create ADAMS portable document format files. Proposed
for disposal are electronic recordkeeping copies of such records as
documents published in the Federal Register, files relating to
committees and conferences for which NRC is not the sponsor,
correspondence files accumulated below the Office director level, and
systems security files. Paper copies of these records were previously
approved for disposal. Series proposed for permanent retention include
electronic recordkeeping copies of files relating to directives,
records relating to committees and conferences sponsored by the agency,
and correspondence files accumulated at the Office director level. This
schedule also proposes minor changes in the disposition instructions
for the paper copies of several series that were previously scheduled,
such as committee and conference records and copies of documents
published in the Federal Register.
17. Nuclear Regulatory Commission, Office of Enforcement (N1-431-
00-5, 44 items, 34 temporary items). Electronic records in the
Commission's Agency-wide Document Access and Management System (ADAMS)
accumulated by the Office of Enforcement, including electronic copies
of records created using office automation tools and records that are
used to create ADAMS portable document format files. The electronic
recordkeeping copies of discrimination case files and enforcement
action case files that lack historical value are proposed for disposal
along with paper copies of these records that pre-date ADAMS. Also
proposed for disposal are electronic recordkeeping copies of files
relating to committees and conferences for which NRC is not the
sponsor, program correspondence files accumulated below the Office
director level, and routine correspondence files. Paper copies of these
records were previously approved for disposal. Records proposed for
permanent retention include recordkeeping copies of files related to
significant enforcement actions and files relating to
[[Page 73078]]
committees and conferences sponsored by NRC. This schedule also
proposes minor changes in the disposition instructions for paper copies
of committee and conference records, which were previously scheduled.
18. Nuclear Regulatory Commission, Office of the Executive Director
for Operations (N1-431-00-6, 28 items, 20 temporary items). Electronic
records in the Commission's Agency-wide Document Access and Management
System (ADAMS) accumulated by the Office of the Executive Director of
Operations, including electronic copies of records created using office
automation tools and records that are used to create ADAMS portable
document format files. Proposed for disposal are electronic
recordkeeping copies of files relating to committees and conferences
for which NRC is not the sponsor, program correspondence files
accumulated below the Office director level, and routine program
correspondence files. Paper copies of these records were previously
approved for disposal. Records proposed for permanent retention include
recordkeeping copies of the Executive Director of Operation's action
item files, files relating to committees and conferences sponsored by
NRC, and program correspondence files accumulated at the Office
director level. This schedule also proposes minor changes in the
disposition instructions for paper copies of committee and conference
records, which were previously scheduled.
19. Nuclear Regulatory Commission, Office of the Chief Financial
Officer (N1-431-00-7, 42 items, 31 temporary items). Electronic records
in the Commission's Agency-wide Document Access and Management System
(ADAMS) accumulated by the Office of the Chief Financial Officer,
including electronic copies of records created using office automation
tools and records that are used to create ADAMS portable document
format files. The electronic recordkeeping copies of files that
identify manpower, contractual, or other costs used to develop and
support fee determinations are proposed for disposal as are paper
copies of these records that pre-date ADAMS. Also proposed for disposal
are electronic recordkeeping copies of working papers and background
materials relating to budgets, records relating to committees and
conferences for which NRC is not the sponsor, program correspondence
files accumulated below the Office director level, and routine program
correspondence files. Paper copies of these records were previously
approved for disposal. Records proposed for permanent retention include
recordkeeping copies of files relating to committees and conferences
sponsored by NRC, program correspondence accumulated at the Office
director level, and budget estimates and justifications. This schedule
also proposes minor changes in the disposition instructions for paper
copies of committee and conference records, which were previously
scheduled.
20. Nuclear Regulatory Commission, Office of Nuclear Reactor
Regulation (N1-431-00-8, 86 items, 71 temporary items). Electronic
records in the Commission's Agency-wide Document Access and Management
System (ADAMS) accumulated by the Office of Nuclear Reactor Regulation,
including electronic copies of records created using office automation
tools and records that are used to create ADAMS portable document
format files. The electronic recordkeeping copies of such files as
licensing examinations, general correspondence concerning licensing
matters, and files on inspections of vendor facilities are proposed for
disposal as are paper copies of these records that pre-date ADAMS. Also
proposed for disposal are electronic recordkeeping copies of such files
as allegation cases, antitrust cases, records relating to committees
and conferences for which NRC is not the sponsor, program
correspondence accumulated below the Office director level, and files
on applicants for licenses. Paper copies of these records were
previously approved for disposal. Records proposed for permanent
retention include recordkeeping copies of such files as records
relating to committees and conferences for which NRC is the sponsor,
program correspondence accumulated at the Office director level,
inspection manuals, and nuclear power plant docket files. This schedule
also proposes minor changes in the disposition instructions for paper
copies of such files as allegation cases, reports submitted by vendors,
and committee and conference records, which were previously scheduled.
21. Nuclear Regulatory Commission, Advisory Committee on Reactor
Safeguards (N1-431-00-9, 59 items, 39 temporary items). Electronic
records in the Commission's Agency-wide Document Access and Management
System (ADAMS) accumulated by the Advisory Committee on Reactor
Safeguards, including electronic copies of records created using office
automation tools and records that are used to create ADAMS portable
document format files. The electronic recordkeeping copies of general
files accumulated by Committee members are proposed for disposal as are
paper copies of these records that pre-date ADAMS. Also proposed for
disposal are electronic recordkeeping copies of personnel files on
Committee members and consultants, records that pertain to committees
and conferences for which NRC is not the sponsor, and nuclear power
plant docket files. Paper copies of these records were previously
approved for disposal. Records proposed for permanent retention include
recordkeeping copies of meeting files, annual reports, files relating
to regulations, and case files on individual nuclear reactors. This
schedule also proposes minor changes in the disposition instructions
for paper copies of such records as meeting files, personnel files,
annual reports, and committee and conference records, which were
previously scheduled.
22. Nuclear Regulatory Commission, Advisory Committee on Nuclear
Waste (N1-431-00-10, 54 items, 35 temporary items). Electronic records
in the Commission's Agency-wide Document Access and Management System
(ADAMS) accumulated by the Advisory Committee on Nuclear Waste,
including electronic copies of records created using office automation
tools and records that are used to create ADAMS portable document
format files. The electronic recordkeeping copies of general files
accumulated by Committee members and personnel files of consultants are
proposed for disposal as are paper copies of these records that pre-
date ADAMS. Also proposed for disposal are electronic recordkeeping
copies of personnel files of Committee members, records of committees
and conference for which NRC is not the sponsor, and waste management
licensing files. Paper copies of these records were previously approved
for disposal. Records proposed for permanent retention include
recordkeeping copies of such files as transcripts of Committee meetings
and other records relating to meetings, project case files, and
correspondence accumulated by consultants. This schedule also proposes
minor changes in the disposition instructions for paper copies of such
records as meeting files, project case files, committee and conference
records, and consultant correspondence files, which were previously
scheduled.
23. Nuclear Regulatory Commission, Office of Investigations (N1-
431-00-11, 3 items, 3 temporary items). Logs and other records relating
to confidential sources that provide information to the agency. Also
included are electronic records created using office automation tools,
including word processing
[[Page 73079]]
documents and electronic mail messages, that are used to create paper
records.
24. Nuclear Regulatory Commission, Office of Investigations (N1-
431-00-12, 30 items, 19 temporary items). Electronic records in the
Commission's Agency-wide Document Access and Management System (ADAMS)
accumulated by the Office of Investigations, including electronic
copies of records created using office automation tools and records
that are used to create ADAMS portable document format files.
Electronic recordkeeping copies of investigative case files that lack
significance, routine correspondence files, and program correspondence
accumulated below the Office director level are proposed for disposal.
Paper copies of these records were previously approved for disposal.
Proposed for permanent retention are recordkeeping copies of such files
as legal interpretations, significant investigative case files, manuals
and other records that pertain to procedures for investigations, and
program correspondence accumulated at the Office director level. This
schedule also proposes minor revisions in the disposition instructions
for paper copies of such records as investigative case files and
investigative procedures files, which were previously scheduled.
25. United States Trade Representative, Agency-wide (N1-364-97-1, 4
items, 4 temporary items). Word processing records for the period 1986
to 1993 created on the Data General computer system. The records
include spreadsheets, calendars, word processing documents restored
from backup tapes, and backup tapes. Paper copies of monthly calendars
of high officials were previously approved for permanent retention.
Paper copies of word processing documents that were Federal records
were produced and placed in the agency's official recordkeeping system,
which was previously approved as permanent.
Dated: December 22, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-33814 Filed 12-28-99; 8:45 am]
BILLING CODE 7515-01-P
