[Federal Register Volume 64, Number 87 (Thursday, May 6, 1999)]
[Notices]
[Pages 24424-24426]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-11368]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
June 21, 1999. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov. Requesters must
cite the control number, which appears in parentheses after the name of
the agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern
Records Programs (NWM), National
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Archives and Records Administration, 8601 Adelphi Road, College Park,
MD 20740-6001, telephone (301) 713-7110.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs to conduct its business. Some schedules are comprehensive and
cover all the records of an agency or one of its major subdivisions.
Most schedules, however, cover records of only one office or program or
a few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too,
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Commerce, Bureau of the Census (N1-29-99-2, 16
items, 11 temporary items). Files maintained by the director, deputy
director, and principal associate directors relating to routine
administrative subjects such as travel requests, itineraries, vouchers,
training forms, personnel matters, printing, and procurement. Also
included are reading or chronological files consisting of duplicate
copies of official correspondence and electronic copies of documents
created using word processing and electronic mail. Proposed for
permanent retention are recordkeeping copies of biographical sketches,
photographs, appointment schedules and calendars, program subject
files, official speeches and other presentations, and committee,
meeting, and conference files.
2. Department of Energy, Federal Energy Regulatory Commission, (N1-
138-99-6, 8 items, 8 temporary items). Commuter transportation records
relating to applications for use of parking facilities, parking
violations, and tracking and monitoring permit applications. Included
are electronic copies of documents created using electronic mail and
word processing.
3. Department of Energy, Agency-wide (N1-434-98-17, 7 items, 5
temporary items). Media relations records such as speeches by lower
level employees and contractors, press clippings, and non-mission
related press releases. Also included are electronic copies of
documents created using electronic mail and word processing.
Recordkeeping copies of speeches of high officials, and press releases
and other records documenting program activities are proposed for
permanent retention.
4. Department of Justice, Civil Rights Division (N1-60-98-5, 3
items, 2 temporary items). Case files relating to the Church Arson
Prevention Act of 1996 that consist of only a single section (binder)
of documents. Included are electronic copies of documents created using
electronic mail and word processing. Recordkeeping copies of files that
consist of more than one section are proposed for permanent retention.
5. Department of Justice, Civil Rights Division (N1-60-98-6, 3
items, 2 temporary items). Case files relating to the Freedom of Access
to Clinic Entrances Act of 1994 that consist of a single section
(binder) of documents. Included are electronic copies of documents
created using electronic mail and word processing. Recordkeeping copies
of files that consist of more than one section are proposed for
permanent retention.
6. Department of Justice, Civil Rights Division (N1-60-98-7, 3
items, 2 temporary items). Case files relating to police misconduct
that consist of only a single section (binder) of documents. Included
are electronic copies of documents created using electronic mail and
word processing. Recordkeeping copies of files that consist of more
than one section are proposed for permanent retention.
7. Department of Justice, Office of Community Oriented Policing
Services (N1-60-99-3, 2 items, 2 temporary items). Records of
successful grant applications consisting of applications and related
correspondence. Included are electronic copies of documents created
using electronic mail and word processing.
8. Department of Justice, United States Marshals Service (N1-527-
99-1, 11 items, 11 temporary items). Remands, orders to deliver,
receipts, prisoner death investigations, jail inspections, and tracking
records in paper and electronic form relating to Federal prisoners in
the custody of the U.S. Marshals Service for transporting for court
appearances, transferring to a penal institution, and similiar actions.
Included are electronic copies of documents created using electronic
mail and word processing.
9. Department of State, Bureau of Finance and Management Policy
(N1-59-99-11, 8 items, 5 temporary items). Records relating to periodic
accountability reports and financial policy and management. Included
are electronic copies of reports and other documents created using
electronic mail and word processing. Recordkeeping copies of the
reports are proposed for permanent retention.
10. Department of State, Foreign Service Posts (N1-84-99-1, 2
items, 2 temporary items). Files relating to the social and
representational activities of Ambassadors and Chiefs of Mission,
including electronic copies of documents created using electronic mail
and word processing.
11. Department of the Treasury, United States Secret Service (N1-
87-99-1, 1 item, 1 temporary item). Audio recordings of radio traffic
between the Command Post and agents during Presidential and Vice
Presidential trips. This schedule covers recordings made during trips
when nothing out of the ordinary occurs. Tapes made during trips in
which an assassination attempt takes place were previously approved for
permanent retention.
12. Federal Communications Commission, Financial Analysis and
Compliance Division (N1-173-99-2, 2 items, 2 temporary items). Case
files of cable television operator rate filings, consisting of cable
subscriber complaints regarding cable television rates, along with
cable operator rate justifications submitted to the FCC for
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review and analysis. Electronic copies of documents created using
electronic mail and word processing are also included.
13. National Aeronautics and Space Administration, Agency-wide (N1-
255-99-1, 2 items, 2 temporary items). Employee training plans and
other records documenting on-the-job or other general training (but not
specialized technical training). Electronic copies of documents created
using electronic mail and word processing are included.
14. Tennessee Valley Authority, Communications Program (N1-142-97-
19, 3 items, 2 temporary items). Correspondence, approval forms, and
other administrative records generated in processing funding requests
for community activities. Procedural manuals, publications, program
reports, and related program subject files are proposed for permanent
retention.
15. Tennessee Valley Authority, Agency-wide (N1-142-99-3, 2 items,
2 temporary items). Electronic copies of documents, created using
electronic mail and word processing, pertaining to record series
included in TVA Schedule 1, Records Common to Most Offices, of the TVA
Comprehensive Records Schedule. Records relate to a wide variety of
housekeeping functions such as announcing position vacancies, business
credit card support, and employee authorizations.
16. Export-Import Bank (N1-275-98-1, 2 items, 2 temporary items).
Draft loan agreements reflecting technical changes including electronic
copies of documents created using electronic mail and word processing.
Recordkeeping copies of files relating to policy issues and minutes of
meetings as well as final loan agreements were previously approved for
permanent retention.
17. Federal Home Loan Banks, Office of Finance (N1-485-99-1, 13
items, 13 temporary items). Records relating to dealers whom the office
serves, market indications, term funding issues, bonds arranged,
settlement confirmations, daily securities transactions, audits, and
meeting agendas. Also included are sound recordings of investment
transactions.
Dated: April 30, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-11368 Filed 05-04-99; 8:45 am]
BILLING CODE 7515-01-P
