§ 3.4 - Submission of certified payroll and the preservation and inspection of weekly payroll records.

§ 3.4 Submission of weekly statements certified payroll and the preservation and inspection of weekly payroll records.

Cross Reference

Link to an amendment published at 88 FR 57730, Aug. 23, 2023.

(a) Each weekly statement Certified payroll. Each certified payroll required under § 3.3 shall must be delivered by the contractor or subcontractor, within seven 7 days after the regular payment date of the payroll period, to a representative of a Federal or State agency in charge at the site of the building or work of the agency contracting for or financing the work, or, if there is no representative of a Federal or State the agency at the site of the building or work, the statement shall must be mailed by delivered by mail or by any other means normally assuring delivery by the contractor or subcontractor, within such that 7 day time period, to a Federal or State the agency contracting for or financing the building or work. After such examination and check as may be made, such statement, or a copy thereof, shall be kept available, or shall be the certified payrolls have been reviewed in accordance with the contracting or sponsoring agency's procedures, such certified payrolls must be preserved by the agency for a period of 3 years after all the work on the prime contract is completed and must be produced for inspection, copying, and transcription by the Department of Labor upon request. The certified payrolls must also be transmitted together with a report of any violation, in accordance with applicable procedures prescribed by the United States Department of Labor.

(b) Recordkeeping. Each contractor or subcontractor shall must preserve his weekly the regular payroll records for a period of three years from date of completion of the contract. The payroll records shall 3 years after all the work on the prime contract is completed. The regular payroll records must set out accurately and completely the name; Social Security number; last known address, telephone number, and email address of each laborer and mechanic, his ; each worker's correct classification, rate of pay, (s) of work actually performed; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof); daily and weekly number of hours worked, actually worked in total and on each covered contract; deductions made, ; and actual wages paid. Such payroll records shall be made The contractor or subcontractor must make such regular payroll records, as well as copies of the certified payrolls provided to the contracting or sponsoring agency, available at all times for inspection, copying, and transcription by the contracting officer or his their authorized representative, and by authorized representatives of the Department of Labor.

(Reporting and recordkeeping requirements in paragraph (b) have been approved by the Office of Management and Budget under control number 1235–0008)

[29 FR 97, Jan. 4, 1964, as amended at 47 FR 145, Jan. 5, 1982; 82 FR 2224, Jan. 9, 2017[88 FR 57730, Aug. 23, 2023]